Test: MS Word- 1 - Class 9 MCQ

Answer:
The option in the File menu that is used to close a file in MS Word is the "Close" option. Here is a detailed explanation:
Steps to close a file in MS Word:
1. Open MS Word.
2. Click on the "File" tab in the top left corner of the screen. This will open the File menu.
3. In the File menu, you will see various options.
4. Look for the "Close" option in the menu.
5. Click on the "Close" option.
Explanation:
- The "Close" option is used to close the currently open file in MS Word.
- It is an important option as it allows you to close the file without closing the entire MS Word program.
- When you click on the "Close" option, any unsaved changes in the file will prompt a dialog box asking if you want to save the changes before closing. You can choose to save the changes, discard them, or cancel the closing process.
- The "Close" option is different from the "Quit" or "Exit" options, which are used to close the entire MS Word program.
- The "New" option is used to create a new document, so it is not the correct option for closing a file.
- Therefore, the correct option to close a file in MS Word is the "Close" option.

Toolbars that allow changing of fonts and their sizes:
- Formatting Toolbar: This toolbar typically contains options for formatting text, including changing the font and size. It usually includes buttons or drop-down menus for selecting different fonts and adjusting the font size.
Other toolbars:
- Standard Toolbar: The standard toolbar typically includes basic functions like saving, printing, and undo/redo options. It may not have specific options for changing font and size.
- Print Preview Toolbar: The print preview toolbar is primarily used for viewing a document before printing it. It may not have direct options for changing font and size.
Conclusion:
- Based on the given options, the Formatting Toolbar is the one that allows changing of fonts and their sizes. It is specifically designed for formatting text and provides various options for customizing the appearance of the text.

Menu in MS Word to Change Size and Typeface of a Character:
The menu in MS Word that can be used to change the size and typeface of a character is the Format menu. Here is a detailed explanation of how to change the size and typeface of a character using the Format menu in MS Word:
1. Open MS Word: Launch the MS Word application on your computer.
2. Select the Text: Click and drag the cursor to select the text whose size and typeface you want to change.
3. Access the Format menu: Go to the top of the MS Word window and locate the main menu options. Click on the Format menu.
4. Choose Font: A drop-down menu will appear. From the options provided, click on Font.
5. Select Size: In the Font dialog box, you can select the desired font size by either typing it directly in the "Size" field or by using the up and down arrows to adjust the size.
6. Choose Typeface: You can also change the typeface or font style by selecting a different font from the "Font" drop-down menu. This menu contains a list of various font options available in MS Word.
7. Apply Changes: Once you have selected the desired font size and typeface, click the OK button to apply the changes to the selected text.
By following the above steps, you can easily change the size and typeface of a character in MS Word using the Format menu.

Use of a ruler in MS Word:
The ruler in MS Word is a useful tool that allows users to format and customize their documents. It provides a visual representation of various formatting options and allows for precise adjustments. Here are the main uses of the ruler in MS Word:
1. To set tabs:
- The ruler allows users to set different types of tabs, such as left, center, right, decimal, and bar tabs.
- By adjusting the tab markers on the ruler, users can control the alignment of text within a document.
2. To set indents:
- The ruler can be used to set both left and right indents for paragraphs.
- By dragging the indent markers on the ruler, users can control the spacing of text within a paragraph.
3. To change page margins:
- The ruler provides a quick and intuitive way to adjust the page margins of a document.
- By dragging the margin markers on the ruler, users can increase or decrease the width of the margins.
4. To adjust table columns:
- When working with tables, the ruler helps in adjusting the width of table columns.
- By dragging the column markers on the ruler, users can resize the columns to their desired width.
In conclusion, the ruler in MS Word is a versatile tool that allows users to easily set tabs, indents, page margins, and adjust table columns. It provides a visual representation of these formatting options, making it convenient for users to customize their documents according to their preferences.

Answer:
Word Wrap
Word Wrap is a feature in MS Word that automatically moves the text to the next line when it reaches the right edge of the screen. This ensures that the entire text is visible and readable without the need for horizontal scrolling. It is a useful feature that allows users to work with long paragraphs or sentences without worrying about formatting issues.
Reasons why Word Wrap is important:
1. Readability: Word Wrap ensures that the text is displayed in a readable manner, with each line fitting within the visible screen area.
2. Editing Ease: It makes it easier to edit and format long paragraphs as the text automatically adjusts to the available space.
3. Avoidance of Horizontal Scrolling: Word Wrap eliminates the need for horizontal scrolling, which can be time-consuming and inconvenient.
4. Consistency: Word Wrap ensures consistent formatting across different devices and screen sizes.
Other options:
A: Carriage Return - Carriage Return refers to the action of moving the cursor to the beginning of the next line. It is not the correct term for the automatic movement of text to the next line in MS Word.
B: Enter - The Enter key is used to insert a line break or a new paragraph, but it is not the term used specifically for the automatic line movement.
D: None of the above - This option is incorrect as Word Wrap is the correct term for the described feature in MS Word.
In conclusion, the correct answer is C: Word Wrap. This feature ensures that the text is automatically moved to the next line when it reaches the right edge of the screen, improving readability and editing convenience.

To find the point line spacing caused by single spacing in MS Word document, we need to look at the default line spacing settings in MS Word.
Default Line Spacing in MS Word:
- The default line spacing in MS Word is 1.15.
- However, when we select the "Single" spacing option, it sets the line spacing to exactly 12 points.
Therefore, the correct answer is:
Answer: B: 12

Creating a Newspaper-Like Document

To create a newspaper-like document, you can utilize the following feature:

Columns

• This feature allows you to divide your document into multiple columns, similar to how a newspaper is structured.


• You can choose the number of columns you want and adjust their width and spacing.


• Text can flow from one column to another, making it easier to organize and present information.


• Columns are particularly useful when you have a lot of text or when you want to create a newspaper-style layout.

Other features, although not specifically for creating a newspaper-like document, can also be helpful in enhancing the newspaper-like appearance:

Bullets and Numbering

• Using bullet points or numbering helps to organize information and make it easier to read, especially for lists or key points.


• It can be used to highlight important information or create a structured format.

Tables

• Tables can be used to present data or information in a structured manner.


• You can create columns and rows, and fill them with text or numbers.


• Tables are useful when you want to compare different data points or display information in a tabular format.

Tab Stops

• Tab stops help to align text at specific positions, creating a neat and organized look.


• By setting tab stops, you can ensure consistent indentation and alignment throughout your document.


• This feature is particularly useful when you want to align text in columns or create a structured layout.

By utilizing these features, you can create a newspaper-like document that is visually appealing and well-organized, resembling the layout and structure of a traditional newspaper.

Language used by MS Word to create Macros:

• Visual Basic: MS Word uses Visual Basic for Applications (VBA) language to create macros.


• Visual C: Visual C is not used by MS Word for creating macros.


• FoxPro: FoxPro is not used by MS Word for creating macros.


• Access: Access is not used by MS Word for creating macros.

Microsoft Word includes a powerful feature called Macros, which allows users to automate repetitive tasks by creating custom programs. These programs are written in a programming language called Visual Basic for Applications (VBA). VBA is a subset of Visual Basic and is specifically designed for creating macros in Microsoft Office applications.

With VBA, users can write code to perform various actions in MS Word, such as formatting text, inserting tables, creating custom menus, and much more. The code can be executed automatically when certain events occur or triggered manually by the user.

Overall, Visual Basic for Applications (VBA) is the language used by MS Word to create macros, providing users with a powerful tool to automate tasks and enhance productivity.

Introduction:
In MS Word, Ctrl S is a keyboard shortcut that performs a specific function. Let's explore what Ctrl S does in MS Word.
Explanation:
Ctrl S in MS Word stands for "Save." When you press Ctrl S, it performs the following actions:
1. Saving the Document:
- Ctrl S is used to save the current document in MS Word.
- It helps in preserving the changes made to the document, preventing any loss of data.
- By pressing Ctrl S, you can save your work without having to navigate through the menus.
2. Autosave Feature:
- MS Word has an autosave feature that automatically saves your document at regular intervals.
- However, using Ctrl S manually ensures that your changes are saved immediately, providing an extra level of control.
3. Quick Shortcut:
- Ctrl S is a widely used keyboard shortcut in MS Word.
- It is convenient and saves time compared to using the mouse to navigate through the menus and click on the "Save" option.
Summary:
Ctrl S in MS Word is a keyboard shortcut used for saving the current document. It helps in preserving changes, provides control over saving, and saves time by offering a quick shortcut.

Answer:
The key used to select all the text in the document is Ctrl A.
To select all the text in the document, follow these steps:
- Open the document or text file you want to select all the text in.
- Place the cursor at the beginning of the document.
- Press and hold the Ctrl key on your keyboard.
- While holding the Ctrl key, press the A key.
- All the text in the document should now be selected.
Make sure to release the Ctrl key after pressing A to avoid any unintended actions.
Using the Ctrl A shortcut allows you to quickly select all the text in a document, making it easier to perform actions such as copying, cutting, or formatting the entire document at once. It is a useful shortcut that saves time and effort when working with large amounts of text.