Test: MS PowerPoint- 2 - Class 9 MCQ

To open the Spelling dialog box, you need to follow these steps:
1. Open the application or program where you want to check the spelling.
2. Look for the menu bar at the top of the application window.
3. Locate and click on the "Tools" option in the menu bar.
4. A drop-down menu will appear with various options.
5. From the drop-down menu, select the "Spelling" option.
Alternatively, you can also use the shortcut key to open the Spelling dialog box:
1. Press the "F7" key on your keyboard.
2. This will open the Spelling dialog box, allowing you to check and correct spelling errors in your document.
In conclusion, the Spelling dialog box can be opened by choosing the "Spelling" option from the "Tools" menu in most applications. The shortcut key "F7" can also be used to open the Spelling dialog box.

The AutoContent Wizard is the PowerPoint feature that allows the user to create a simple presentation without spending too much time on it. Here's a detailed explanation of how it works:
What is the AutoContent Wizard?
The AutoContent Wizard is a tool in PowerPoint that provides pre-designed templates and content suggestions for creating a presentation. It helps users quickly create a presentation with minimal effort.
How does the AutoContent Wizard work?
Here's how the AutoContent Wizard works step by step:
1. Open PowerPoint and select "AutoContent Wizard" from the New Presentation task pane.
2. The wizard will ask you to choose a presentation type or category, such as business, education, or personal.
3. After selecting the category, the wizard will present you with a list of available templates related to that category.
4. Choose a template that best suits your presentation needs.
5. The wizard will then prompt you to enter the content for each slide, such as the title, text, and images.
6. You can either use the suggested content or customize it according to your preferences.
7. Once you have entered the content for all the slides, the AutoContent Wizard will generate a complete presentation based on your selections.
Benefits of using the AutoContent Wizard:
- Saves time: The AutoContent Wizard eliminates the need to start from scratch, allowing users to quickly create a presentation without spending too much time on design and content.
- Provides structure: The pre-designed templates and content suggestions help users organize their ideas and present them in a logical manner.
- Professional look: The templates provided by the AutoContent Wizard are professionally designed, giving the presentation a polished and cohesive look.
- Easy customization: While the AutoContent Wizard provides content suggestions, users can easily customize the templates to fit their specific needs by editing slides, adding or removing content, and changing the design elements.
In conclusion, the AutoContent Wizard is a handy PowerPoint feature that allows users to create a simple presentation efficiently. It provides pre-designed templates and content suggestions, saving time and effort while still allowing for customization.

Slide Sorter View in PowerPoint
Slide Sorter View in PowerPoint allows users to view and organize slides in a presentation. It provides a visual representation of all the slides in a presentation, making it easy to rearrange, delete, or add slides as needed. To access the Slide Sorter View, follow the steps below:
1. Open PowerPoint: Launch the PowerPoint application on your computer.
2. Open the Presentation: Open the presentation that you want to view in Slide Sorter View.
3. Select the View Tab: Click on the "View" tab in the PowerPoint menu bar. This will display a range of view options.
4. Choose Slide Sorter View: In the "View" tab, locate the "Presentation Views" group. Click on the "Slide Sorter" option to switch to Slide Sorter View.
5. Navigate through Slides: In Slide Sorter View, you can navigate through slides by scrolling horizontally or using the arrow keys on your keyboard.
6. Edit Slides: To make changes to the slides, such as rearranging their order, select the slide(s) and drag them to the desired position. You can also delete or duplicate slides in this view.
7. Exit Slide Sorter View: To exit Slide Sorter View and return to the normal editing view, click on the "Normal" view option in the "View" tab.
In conclusion, Slide Sorter View in PowerPoint can be accessed through the "View" tab in the PowerPoint menu bar. This view provides a visual overview of all the slides in a presentation, allowing users to easily organize and make changes to the slides.

Slide Transition:
Slide transition refers to a special effect or animation that is used to introduce a new slide in a slide show. It determines how the next slide appears on the screen. Here is a detailed explanation of slide transitions:
1. Definition:
Slide transition is the visual effect that occurs when moving from one slide to another in a presentation. It adds visual interest and can help to create a smooth and professional flow between slides.
2. Purpose:
The primary purpose of slide transitions is to enhance the visual appeal and engagement of the audience during a presentation. It allows for a seamless transition between different topics or sections within a presentation.
3. Types of slide transitions:
There are various types of slide transitions available in presentation software, such as Microsoft PowerPoint. Some common examples include:
- Fade: The current slide gradually fades out while the next slide fades in.
- Slide: The current slide moves horizontally, revealing the next slide.
- Zoom: The current slide zooms out while the next slide zooms in.
- Flip: The current slide flips over, revealing the next slide.
4. Customization:
Slide transitions can be customized according to the presenter's preference and the overall theme of the presentation. Presenters can choose the speed, direction, and style of the transition to create a unique and impactful visual experience.
5. Effect on audience:
Slide transitions help to maintain the audience's attention and prevent monotony during a presentation. They can make the presentation more visually appealing, engaging, and memorable.
6. Importance of slide transitions:
- Provides a smooth flow between slides, creating a cohesive presentation.
- Adds visual interest and professionalism to the presentation.
- Enhances the audience's understanding and retention of information.
- Keeps the audience engaged and focused.
In conclusion, slide transitions are special effects used to introduce new slides in a slide show. They play a crucial role in enhancing the visual appeal, engagement, and overall effectiveness of a presentation.

To stop a slide show, you can follow these steps:
Method 1: Keyboard shortcuts
- Press the Escape key: This is the most common way to stop a slide show. It will exit the slide show and return you to the previous view.
- Press the Spacebar key: In some slide show applications, pressing the spacebar will pause or stop the slide show.
Method 2: Slide show controls
- Look for the slide show controls: These are usually located at the bottom or top of the screen during a slide show.
- Click on the Stop or Exit button: This will halt the slide show and return you to the previous view.
Method 3: Mouse click
- Right-click on the slide: This will bring up a context menu with various options.
- Click on the End Show or Exit option: This will stop the slide show and take you back to the previous view.
Method 4: Navigation buttons
- Look for navigation buttons on the slide show interface: These are typically in the form of arrows (left, right, up, down).
- Click on the Back or Previous button: This will navigate back to the previous slide and effectively stop the slide show.
Remember, the exact method to stop a slide show may vary depending on the slide show application or software you are using. It's always a good idea to familiarize yourself with the specific controls or shortcuts for the software you are using.

Answer:
The correct answer is B: Design.
A template is a pre-designed set of slides or a file that serves as a starting point for a new presentation. It provides a design concept, fonts, and color scheme for the presentation. Templates are used to create consistent and visually appealing presentations by providing a cohesive look and feel throughout the slides.
Here is a detailed explanation:
1. Types of templates:
- Format: This refers to the layout and structure of the slides, such as the arrangement of text, images, and other elements.
- Design: This refers to the visual appearance of the slides, including the color scheme, font styles, backgrounds, and overall aesthetics.
- Content: This refers to the actual text, images, and other media that are added to the slides to convey information or messages.
- Normal: This term is not commonly used to describe a specific type of template.
2. Features of a design template:
- Design concept: A design template provides a specific design concept or theme that sets the overall visual style for the presentation.
- Fonts: The template includes predefined font styles and sizes for headings, subheadings, and body text, ensuring consistency throughout the presentation.
- Color scheme: The template establishes a color palette that harmonizes with the design concept, making it easy to apply consistent colors to various elements in the presentation.
3. Advantages of using a design template:
- Saves time and effort: By using a template, you don't have to start from scratch. The design elements are already prepared, allowing you to focus on the content.
- Enhances visual appeal: Templates provide a professional and cohesive look, making your presentation visually appealing and engaging for the audience.
- Ensures consistency: With a design template, you can maintain a consistent design throughout the presentation, creating a sense of coherence and professionalism.
In conclusion, a design template is the type of template that provides a design concept, fonts, and color scheme for a presentation. It plays a crucial role in creating visually appealing and consistent slides.

Answer:
To create a text box on a slide in a presentation, you can follow these steps:
1. Open the presentation:
- Launch the presentation software, such as Microsoft PowerPoint or Google Slides.
- Open the desired presentation file.
2. Select the slide:
- Navigate to the slide where you want to create the text box.
- Click on the slide to select it.
3. Access the menu:
- Look for the menu options at the top of the software interface.
- Locate the menu labeled "Insert" and click on it.
4. Find the text box option:
- A dropdown menu will appear.
- Look for the option called "Text Box" within the dropdown menu.
- Click on it to proceed.
5. Create the text box:
- After selecting the "Text Box" option, the cursor will change to a crosshair symbol.
- Click and drag on the slide to draw the desired size and shape of the text box.
- Release the mouse button when you are satisfied with the size and position of the text box.
6. Enter text:
- Once the text box is created, you can start typing directly into it.
- The text will appear within the text box.
7. Customize the text box:
- You can further customize the text box by adjusting its font, size, color, alignment, and other formatting options.
- Look for the "Format" menu or the formatting options provided in the software interface.
Remember to save your presentation after making any changes.
Note:
- The menu options and steps may vary slightly depending on the presentation software you are using, but the general concept remains the same.
- In this particular case, the correct option to access the text box menu is "C: Insert ⇒ Text Box."

Answer:
The correct answer is D: Pencil.
Explanation:
- In PowerPoint, the mouse pointer changes its appearance depending on the current tool or feature that is activated.
- When the Draw Table feature is on, the mouse pointer appears as a pencil.
- The Draw Table feature allows users to draw tables directly on the slide, rather than using the traditional Insert Table command.
- This feature is useful for creating custom tables with specific dimensions or for freehand drawing of tables.
- To activate the Draw Table feature, go to the Table Tools Design tab and click on the Draw Table button in the Table Styles group.
- When the feature is active, the mouse pointer will change to a pencil.
- Users can then click and drag on the slide to draw the table shape.
- Once the table shape is drawn, PowerPoint will automatically convert it into a table with cells that can be edited and formatted.
- To disable the Draw Table feature, simply click on the Draw Table button again or select a different tool from the toolbar.
So, in summary, when the mouse pointer appears as a pencil in PowerPoint, it indicates that the Draw Table feature is on.

PowerPoint design templates are stored as a file with this extension:

Answer: B. Pot

Explanation:

PowerPoint design templates are pre-designed slide layouts that can be used to create professional presentations. These templates are stored as files with a specific file extension.

File Extensions for PowerPoint Design Templates:

• Ptt: This file extension is not used for PowerPoint design templates. It is not the correct answer.


• Pot: This file extension is used for PowerPoint design templates. It is the correct answer.


• Ppt: This file extension is used for PowerPoint presentation files, not design templates.


• Dtp: This file extension is not used for PowerPoint design templates. It is not the correct answer.

Therefore, the correct answer is B. Pot, as PowerPoint design templates are stored as files with the .pot extension.

Menu Command to Apply Design Template in PowerPoint
To apply a design template in PowerPoint, you can use the following menu command:
Option B: Format ⇒ Slide Design
Here is a detailed explanation of how to apply a design template using this menu command:
1. Open PowerPoint and navigate to the slide you want to apply the design template to.
2. Click on the "Format" tab located at the top of the PowerPoint window.
3. In the "Format" tab, you will find various options to modify the appearance of your slides.
4. Look for the "Slide Design" section in the "Format" tab.
5. Click on the "Slide Design" button to open the design templates gallery.
6. The design templates gallery will display a range of pre-designed templates that you can choose from.
7. Browse through the available templates and select the one that suits your presentation needs.
8. Once you have selected a design template, click on it to apply it to your slide.
9. The selected design template will be instantly applied to your slide, giving it a new look and feel.
10. You can further customize the design template by modifying the colors, fonts, and other design elements using the options available in the "Format" tab.
Remember to save your presentation after applying the design template to ensure that the changes are retained.
Using the "Format ⇒ Slide Design" menu command provides a quick and convenient way to apply a design template in PowerPoint, enhancing the visual appeal of your presentation.

To repeat the recent find using a shortcut key, you need to press the following combination:
Shortcut Key: SHIFT F4
Here is a detailed explanation of the solution:
1. Open the document or webpage where you want to find a specific word or phrase.
2. Press the "CTRL" and "F" keys simultaneously to open the Find dialog box.
3. Type in the word or phrase you want to find in the search bar.
4. Press the "ENTER" key to begin the search.
5. The first occurrence of the word or phrase will be highlighted in the document.
6. To find the next occurrence of the word or phrase, you can use the shortcut key "SHIFT F4".
- Press and hold the "SHIFT" key.
- While holding the "SHIFT" key, press the "F4" key.
- The next occurrence of the word or phrase will be highlighted.
7. You can continue pressing "SHIFT F4" to repeat the find and highlight the subsequent occurrences.
8. If you want to find the previous occurrence, you can use the shortcut key "SHIFT F3".
- Press and hold the "SHIFT" key.
- While holding the "SHIFT" key, press the "F3" key.
- The previous occurrence of the word or phrase will be highlighted.
9. Repeat the "SHIFT F3" shortcut to continue finding the previous occurrences.
Using these shortcut keys can save you time and make it easier to navigate through a document or webpage when searching for specific words or phrases.

To jump to the first slide of a presentation in Microsoft PowerPoint, you can use the following shortcut key:
Shortcut Key: Ctrl + Home
Here is a detailed explanation of the solution:
1. Open the presentation in Microsoft PowerPoint.
2. Press and hold the Ctrl key on your keyboard.
3. While holding the Ctrl key, press the Home key on your keyboard.
4. This shortcut key combination will instantly take you to the first slide of the presentation.
Using the Ctrl + Home shortcut key is a quick and efficient way to navigate to the beginning of a presentation without having to scroll or click through multiple slides. It saves time and allows for easy access to the starting point of your presentation.
Note: It is important to remember that shortcut keys may vary depending on the version of Microsoft PowerPoint you are using. The Ctrl + Home shortcut key combination is commonly used in most versions of PowerPoint.

Answer:
To place something in the same position on every slide of the presentation automatically, you can use the Slide Master feature in PowerPoint. Here's how you can do it:
1. Open your PowerPoint presentation.
2. Go to the View tab in the ribbon.
3. Click on the Slide Master option. This will open the Slide Master view.
4. In the Slide Master view, you will see a large slide at the top, which represents the overall layout and formatting of your slides.
5. Make the desired changes to this slide, such as adding a logo, text, or any other element that you want to appear on every slide.
6. You can also modify the background, font styles, and colors in the Slide Master view.
7. Once you have made the necessary changes, close the Slide Master view by clicking on the Close Master View button.
8. Now, when you go back to the normal view of your presentation, you will see that the changes you made in the Slide Master have been applied to all the slides in your presentation.
Using the Slide Master feature allows you to have consistent elements on every slide, making it easier to create and maintain a professional-looking presentation.

Shortcut Key to Insert a Hyperlink in a Slide
To insert a hyperlink in a slide, you can use the following shortcut key:
Ctrl + K
- Pressing Ctrl + K will open the "Insert Hyperlink" dialog box in PowerPoint.
- This dialog box allows you to insert a hyperlink to a web page, a specific slide in the presentation, a file, an email address, or a custom location.
- You can also choose to link to a place in the document, such as a specific slide or a bookmark.
- The "Text to display" field allows you to enter the text that will be displayed as the hyperlink.
- The "Address" field is used to enter the URL or file path of the destination.
- After entering the necessary information, click "OK" to insert the hyperlink.
Other Options:
- Ctrl + H is not the shortcut key to insert a hyperlink in a slide. It is used to open the "Find and Replace" dialog box in PowerPoint.
- Hyperlinks can be inserted in slides using the Ctrl + K shortcut key or by using the Insert Hyperlink option in the Ribbon.
- None of the above options are correct.
Summary:
The correct shortcut key to insert a hyperlink in a slide is Ctrl + K. This allows you to easily add hyperlinks to web pages, files, email addresses, or custom locations within your PowerPoint presentation.

Answer:
The maximum zoom percentage in Microsoft PowerPoint is 400%. This allows users to zoom in on their slide content and make it easier to view or present. Here is a detailed explanation:
Zoom Options in PowerPoint:
- PowerPoint provides users with different zoom options to adjust the view of their slides.
- These options are accessible through the View tab in the PowerPoint ribbon.
Maximum Zoom Percentage:
- The maximum zoom percentage available in PowerPoint is 400%.
- This means that users can zoom in up to four times the original size of their slide content.
Zooming In and Out:
- To zoom in or out, users can use the zoom slider located in the bottom right corner of the PowerPoint window.
- They can also use the Zoom In and Zoom Out buttons next to the zoom slider.
- Additionally, users can use the keyboard shortcuts Ctrl + Plus (+) to zoom in and Ctrl + Minus (-) to zoom out.
Benefits of Zooming In:
- Zooming in on slide content can be beneficial in various scenarios, such as:
- When presenting to a large audience, zooming in can make text and images more visible.
- When editing a slide, zooming in can help users focus on specific details or elements.
- When reviewing a slide, zooming in can make it easier to proofread text or check for visual inconsistencies.

Other Zoom Options:
- In addition to the maximum zoom percentage of 400%, PowerPoint also offers other predefined zoom options, such as:
- 10%, 25%, 50%, 75%, 100%, 150%, 200%, and 300%.
- Users can select these options from the Zoom drop-down menu in the View tab.
Overall, the maximum zoom percentage of 400% in PowerPoint allows users to get a closer look at their slide content, making it more accessible and easier to work with during presentations or editing.