Textbook: Internet- Content Sharing | Computer Science for Class 7 PDF Download

 Page 1


Tejas: Communicate notices to our classmates using email. Explore E-mail application 
for the following:      Communication through e-mail   
Form a group and save email addresses of all the classmates in the group. a. 
Sending email to the group that we created. b. 
Checking for spelling mistakes automatically. c. 
Using a language other than English in the text of the email. d. 
Showing the log of the sent emails to our teacher. e. 
Finding settings that we can use to simplify our task. f. 
Task 1: Communicating notices to classmates using email- Exploring advanced email features
Jyoti: Our computer teacher has given us two tasks, one about email and other about sharing files.
Moz: Let us first look at the email task. What are you supposed to do?
Jyoti: In our class we have four houses (lotus, rose, jasmine, and sunflower). When our teacher 
calls out the house name, then all the students in that house respond. Similarly we want to form a 
group of email addresses and give it a group title. Now, instead of entering each and every email 
address we can use the group name to send email to the entire house.
Moz: Good. In which option of the email application do you find email addresses, that you  
have already saved?
Jyoti: Contacts.
e-mail is an electronic means of communication. In addition to Internet connectivity, one needs a login with e-mail service provider and 
password to send and receive e-mails. 
1
1
Aim: In this lesson, you will learn:
- How to use advanced e-mail features, such as sending to groups.  
- How to share content online.
Internet: Content sharing
6
e mail
Page 2


Tejas: Communicate notices to our classmates using email. Explore E-mail application 
for the following:      Communication through e-mail   
Form a group and save email addresses of all the classmates in the group. a. 
Sending email to the group that we created. b. 
Checking for spelling mistakes automatically. c. 
Using a language other than English in the text of the email. d. 
Showing the log of the sent emails to our teacher. e. 
Finding settings that we can use to simplify our task. f. 
Task 1: Communicating notices to classmates using email- Exploring advanced email features
Jyoti: Our computer teacher has given us two tasks, one about email and other about sharing files.
Moz: Let us first look at the email task. What are you supposed to do?
Jyoti: In our class we have four houses (lotus, rose, jasmine, and sunflower). When our teacher 
calls out the house name, then all the students in that house respond. Similarly we want to form a 
group of email addresses and give it a group title. Now, instead of entering each and every email 
address we can use the group name to send email to the entire house.
Moz: Good. In which option of the email application do you find email addresses, that you  
have already saved?
Jyoti: Contacts.
e-mail is an electronic means of communication. In addition to Internet connectivity, one needs a login with e-mail service provider and 
password to send and receive e-mails. 
1
1
Aim: In this lesson, you will learn:
- How to use advanced e-mail features, such as sending to groups.  
- How to share content online.
Internet: Content sharing
6
e mail
Tejas (explores Contacts option): There are many options in Contacts. We can form new groups 
and also list the groups that have been formed.
Moz: Do the following experiment to familiarize yourself with this option.
Create a new group. • 
Add to the group: new email addresses or select from the addresses existing in the list. • 
Tejas:  Now we have to see how we can send email to the group.
Jyoti (Enters the group name in the “To” field and exclaims): Oh! The email addresses of the 
group are displayed automatically in the To field.
Grouping of email addresses can be done in many email applications. This option •	
is usually available under the Contacts option.
Most used email addresses are sometimes automatically grouped together under •	
a “Most contacted” group.
Contact addresses from other email service providers can also be imported. •	
Each application has its own format in which the email addresses are exported 
and imported. Check for help of this option in the email application that  
you are using.
An option to Print email addresses is also provided.  •	
Info
Managing Contacts
Moz: Where do you give an indication about the content of the email?
Tejas: In Subject we can give a brief title or a brief sentence that indicates the content 
of the email.
Moz: How do you share files using email?
Jyoti: We can attach files to an email. These can be text, audio or video.
Page 3


Tejas: Communicate notices to our classmates using email. Explore E-mail application 
for the following:      Communication through e-mail   
Form a group and save email addresses of all the classmates in the group. a. 
Sending email to the group that we created. b. 
Checking for spelling mistakes automatically. c. 
Using a language other than English in the text of the email. d. 
Showing the log of the sent emails to our teacher. e. 
Finding settings that we can use to simplify our task. f. 
Task 1: Communicating notices to classmates using email- Exploring advanced email features
Jyoti: Our computer teacher has given us two tasks, one about email and other about sharing files.
Moz: Let us first look at the email task. What are you supposed to do?
Jyoti: In our class we have four houses (lotus, rose, jasmine, and sunflower). When our teacher 
calls out the house name, then all the students in that house respond. Similarly we want to form a 
group of email addresses and give it a group title. Now, instead of entering each and every email 
address we can use the group name to send email to the entire house.
Moz: Good. In which option of the email application do you find email addresses, that you  
have already saved?
Jyoti: Contacts.
e-mail is an electronic means of communication. In addition to Internet connectivity, one needs a login with e-mail service provider and 
password to send and receive e-mails. 
1
1
Aim: In this lesson, you will learn:
- How to use advanced e-mail features, such as sending to groups.  
- How to share content online.
Internet: Content sharing
6
e mail
Tejas (explores Contacts option): There are many options in Contacts. We can form new groups 
and also list the groups that have been formed.
Moz: Do the following experiment to familiarize yourself with this option.
Create a new group. • 
Add to the group: new email addresses or select from the addresses existing in the list. • 
Tejas:  Now we have to see how we can send email to the group.
Jyoti (Enters the group name in the “To” field and exclaims): Oh! The email addresses of the 
group are displayed automatically in the To field.
Grouping of email addresses can be done in many email applications. This option •	
is usually available under the Contacts option.
Most used email addresses are sometimes automatically grouped together under •	
a “Most contacted” group.
Contact addresses from other email service providers can also be imported. •	
Each application has its own format in which the email addresses are exported 
and imported. Check for help of this option in the email application that  
you are using.
An option to Print email addresses is also provided.  •	
Info
Managing Contacts
Moz: Where do you give an indication about the content of the email?
Tejas: In Subject we can give a brief title or a brief sentence that indicates the content 
of the email.
Moz: How do you share files using email?
Jyoti: We can attach files to an email. These can be text, audio or video.
Moz: Good. What are the different ways of sending email to multiple email addresses?
Tejas: We know that we can use Cc to send a copy of the email to another email address. What 
happens when we use Bcc? 
Moz: Send two emails.
Jyoti: In one of the emails I can see all the addresses in Cc field. But in the second email I can see 
only my address. 
Moz: When the email addresses are added in Bcc field, then each recipient feels as if the mail was 
sent to them only. They cannot see the other email recipient addresses. 
Jyoti: When should we use Cc, or Bcc? Why can’t we just enter all the email addresses  
in the To field?
Moz: Depending on the email content and the purpose of the email, you should decide which 
field to use for the email address. For example, 
To •	 is the main recipients. 
Cc •	 field for keeping the other recipients informed.
Some people use Bcc field to send invitations and greetings to many recipients without disclosing 
their e-mail ids to each other. Now, let us explore other features.
Jyoti: Formatting and spell checking options are also available for the text in the email.
Tejas: I see that we can even save a draft of our email and send it later. We can also discard the 
draft mail, if required.
By entering three of our email addresses in the 1. Cc field.
By entering the three addresses in the 2. Bcc field.
Check the emails received by you. Examine the details in the header (Header contains 
information like who sent the mail, who else received the mail, time the mail was sent, etc.)
Sending mail to multiple email addresses:
Multiple email addresses can be entered in •	 To	field	with	a	‘,’	as	a	a	seperator.
If email addresses of the people to whom we are sending email are entered in: •	
Cc o : Each recipient of the email can view the email addresses of other 
recipients of the email.
 Cc o stands for Courtesy copy also called as Carbon copy
Bcc o : Each recipient of the email feels that the email has been sent to their 
account only. The other recipients email addresses are hidden.
Bcc o stands for Blind courtesy copy also called as Blind carbon copy
Attaching	files:
More	than	one	file	can	be	attached. •	
The	file	can	be	of	any	type:	text,	audio,	video,	image,	etc.		 •	
Text in email:
Spelling check and formatting of the text is also available in many  •	
email applications.
In some applications, multiple languages can be used for the text of the email. •	
Info
Composing email 
Page 4


Tejas: Communicate notices to our classmates using email. Explore E-mail application 
for the following:      Communication through e-mail   
Form a group and save email addresses of all the classmates in the group. a. 
Sending email to the group that we created. b. 
Checking for spelling mistakes automatically. c. 
Using a language other than English in the text of the email. d. 
Showing the log of the sent emails to our teacher. e. 
Finding settings that we can use to simplify our task. f. 
Task 1: Communicating notices to classmates using email- Exploring advanced email features
Jyoti: Our computer teacher has given us two tasks, one about email and other about sharing files.
Moz: Let us first look at the email task. What are you supposed to do?
Jyoti: In our class we have four houses (lotus, rose, jasmine, and sunflower). When our teacher 
calls out the house name, then all the students in that house respond. Similarly we want to form a 
group of email addresses and give it a group title. Now, instead of entering each and every email 
address we can use the group name to send email to the entire house.
Moz: Good. In which option of the email application do you find email addresses, that you  
have already saved?
Jyoti: Contacts.
e-mail is an electronic means of communication. In addition to Internet connectivity, one needs a login with e-mail service provider and 
password to send and receive e-mails. 
1
1
Aim: In this lesson, you will learn:
- How to use advanced e-mail features, such as sending to groups.  
- How to share content online.
Internet: Content sharing
6
e mail
Tejas (explores Contacts option): There are many options in Contacts. We can form new groups 
and also list the groups that have been formed.
Moz: Do the following experiment to familiarize yourself with this option.
Create a new group. • 
Add to the group: new email addresses or select from the addresses existing in the list. • 
Tejas:  Now we have to see how we can send email to the group.
Jyoti (Enters the group name in the “To” field and exclaims): Oh! The email addresses of the 
group are displayed automatically in the To field.
Grouping of email addresses can be done in many email applications. This option •	
is usually available under the Contacts option.
Most used email addresses are sometimes automatically grouped together under •	
a “Most contacted” group.
Contact addresses from other email service providers can also be imported. •	
Each application has its own format in which the email addresses are exported 
and imported. Check for help of this option in the email application that  
you are using.
An option to Print email addresses is also provided.  •	
Info
Managing Contacts
Moz: Where do you give an indication about the content of the email?
Tejas: In Subject we can give a brief title or a brief sentence that indicates the content 
of the email.
Moz: How do you share files using email?
Jyoti: We can attach files to an email. These can be text, audio or video.
Moz: Good. What are the different ways of sending email to multiple email addresses?
Tejas: We know that we can use Cc to send a copy of the email to another email address. What 
happens when we use Bcc? 
Moz: Send two emails.
Jyoti: In one of the emails I can see all the addresses in Cc field. But in the second email I can see 
only my address. 
Moz: When the email addresses are added in Bcc field, then each recipient feels as if the mail was 
sent to them only. They cannot see the other email recipient addresses. 
Jyoti: When should we use Cc, or Bcc? Why can’t we just enter all the email addresses  
in the To field?
Moz: Depending on the email content and the purpose of the email, you should decide which 
field to use for the email address. For example, 
To •	 is the main recipients. 
Cc •	 field for keeping the other recipients informed.
Some people use Bcc field to send invitations and greetings to many recipients without disclosing 
their e-mail ids to each other. Now, let us explore other features.
Jyoti: Formatting and spell checking options are also available for the text in the email.
Tejas: I see that we can even save a draft of our email and send it later. We can also discard the 
draft mail, if required.
By entering three of our email addresses in the 1. Cc field.
By entering the three addresses in the 2. Bcc field.
Check the emails received by you. Examine the details in the header (Header contains 
information like who sent the mail, who else received the mail, time the mail was sent, etc.)
Sending mail to multiple email addresses:
Multiple email addresses can be entered in •	 To	field	with	a	‘,’	as	a	a	seperator.
If email addresses of the people to whom we are sending email are entered in: •	
Cc o : Each recipient of the email can view the email addresses of other 
recipients of the email.
 Cc o stands for Courtesy copy also called as Carbon copy
Bcc o : Each recipient of the email feels that the email has been sent to their 
account only. The other recipients email addresses are hidden.
Bcc o stands for Blind courtesy copy also called as Blind carbon copy
Attaching	files:
More	than	one	file	can	be	attached. •	
The	file	can	be	of	any	type:	text,	audio,	video,	image,	etc.		 •	
Text in email:
Spelling check and formatting of the text is also available in many  •	
email applications.
In some applications, multiple languages can be used for the text of the email. •	
Info
Composing email 
Moz: Now, explore the folders that are available in the email application and see their  
organization structure.
Jyoti: In Inbox we have the mails received, and in the Sent mail folder the mails that we send.
Tejas: Sent mail folder will be the log of our assignment. We can show this to our teacher.
Jyoti: I want to show only the mails sent to the group of classmates. Using Search option should 
provide this information. 
Moz: Check the Advanced search options.
Tejas: Search has many options. We can search one folder or all the folders. Other options in Search 
help us to show the specific logs to our teacher.
Moz: Whenever you see a search option,  you should also look into the advanced search options. 
These help you to narrow down the search to your specific requirements.
Moz: What will you do when you need to send mails in another language?
Tejas: When our Hindi subject teacher asks us to send a notice, we have to use Hindi language. 
There is an option where we can choose the language in which we want to compose the email. 
Look, I select Hindi, then I type “Namaste Moz” in English and this comes up in Hindi script. 
Let me enter “Aapko janamdin ki shubhkamnaye”. This is good. It also provides Hindi letters for 
us to edit the Hindi text. 
For example, in Gmail, by clicking Show search options next to the search box, an interface with 
various criteria is shown. By entering your criteria in the appropriate fields, the specific message 
that you are looking for will be provided.
Page 5


Tejas: Communicate notices to our classmates using email. Explore E-mail application 
for the following:      Communication through e-mail   
Form a group and save email addresses of all the classmates in the group. a. 
Sending email to the group that we created. b. 
Checking for spelling mistakes automatically. c. 
Using a language other than English in the text of the email. d. 
Showing the log of the sent emails to our teacher. e. 
Finding settings that we can use to simplify our task. f. 
Task 1: Communicating notices to classmates using email- Exploring advanced email features
Jyoti: Our computer teacher has given us two tasks, one about email and other about sharing files.
Moz: Let us first look at the email task. What are you supposed to do?
Jyoti: In our class we have four houses (lotus, rose, jasmine, and sunflower). When our teacher 
calls out the house name, then all the students in that house respond. Similarly we want to form a 
group of email addresses and give it a group title. Now, instead of entering each and every email 
address we can use the group name to send email to the entire house.
Moz: Good. In which option of the email application do you find email addresses, that you  
have already saved?
Jyoti: Contacts.
e-mail is an electronic means of communication. In addition to Internet connectivity, one needs a login with e-mail service provider and 
password to send and receive e-mails. 
1
1
Aim: In this lesson, you will learn:
- How to use advanced e-mail features, such as sending to groups.  
- How to share content online.
Internet: Content sharing
6
e mail
Tejas (explores Contacts option): There are many options in Contacts. We can form new groups 
and also list the groups that have been formed.
Moz: Do the following experiment to familiarize yourself with this option.
Create a new group. • 
Add to the group: new email addresses or select from the addresses existing in the list. • 
Tejas:  Now we have to see how we can send email to the group.
Jyoti (Enters the group name in the “To” field and exclaims): Oh! The email addresses of the 
group are displayed automatically in the To field.
Grouping of email addresses can be done in many email applications. This option •	
is usually available under the Contacts option.
Most used email addresses are sometimes automatically grouped together under •	
a “Most contacted” group.
Contact addresses from other email service providers can also be imported. •	
Each application has its own format in which the email addresses are exported 
and imported. Check for help of this option in the email application that  
you are using.
An option to Print email addresses is also provided.  •	
Info
Managing Contacts
Moz: Where do you give an indication about the content of the email?
Tejas: In Subject we can give a brief title or a brief sentence that indicates the content 
of the email.
Moz: How do you share files using email?
Jyoti: We can attach files to an email. These can be text, audio or video.
Moz: Good. What are the different ways of sending email to multiple email addresses?
Tejas: We know that we can use Cc to send a copy of the email to another email address. What 
happens when we use Bcc? 
Moz: Send two emails.
Jyoti: In one of the emails I can see all the addresses in Cc field. But in the second email I can see 
only my address. 
Moz: When the email addresses are added in Bcc field, then each recipient feels as if the mail was 
sent to them only. They cannot see the other email recipient addresses. 
Jyoti: When should we use Cc, or Bcc? Why can’t we just enter all the email addresses  
in the To field?
Moz: Depending on the email content and the purpose of the email, you should decide which 
field to use for the email address. For example, 
To •	 is the main recipients. 
Cc •	 field for keeping the other recipients informed.
Some people use Bcc field to send invitations and greetings to many recipients without disclosing 
their e-mail ids to each other. Now, let us explore other features.
Jyoti: Formatting and spell checking options are also available for the text in the email.
Tejas: I see that we can even save a draft of our email and send it later. We can also discard the 
draft mail, if required.
By entering three of our email addresses in the 1. Cc field.
By entering the three addresses in the 2. Bcc field.
Check the emails received by you. Examine the details in the header (Header contains 
information like who sent the mail, who else received the mail, time the mail was sent, etc.)
Sending mail to multiple email addresses:
Multiple email addresses can be entered in •	 To	field	with	a	‘,’	as	a	a	seperator.
If email addresses of the people to whom we are sending email are entered in: •	
Cc o : Each recipient of the email can view the email addresses of other 
recipients of the email.
 Cc o stands for Courtesy copy also called as Carbon copy
Bcc o : Each recipient of the email feels that the email has been sent to their 
account only. The other recipients email addresses are hidden.
Bcc o stands for Blind courtesy copy also called as Blind carbon copy
Attaching	files:
More	than	one	file	can	be	attached. •	
The	file	can	be	of	any	type:	text,	audio,	video,	image,	etc.		 •	
Text in email:
Spelling check and formatting of the text is also available in many  •	
email applications.
In some applications, multiple languages can be used for the text of the email. •	
Info
Composing email 
Moz: Now, explore the folders that are available in the email application and see their  
organization structure.
Jyoti: In Inbox we have the mails received, and in the Sent mail folder the mails that we send.
Tejas: Sent mail folder will be the log of our assignment. We can show this to our teacher.
Jyoti: I want to show only the mails sent to the group of classmates. Using Search option should 
provide this information. 
Moz: Check the Advanced search options.
Tejas: Search has many options. We can search one folder or all the folders. Other options in Search 
help us to show the specific logs to our teacher.
Moz: Whenever you see a search option,  you should also look into the advanced search options. 
These help you to narrow down the search to your specific requirements.
Moz: What will you do when you need to send mails in another language?
Tejas: When our Hindi subject teacher asks us to send a notice, we have to use Hindi language. 
There is an option where we can choose the language in which we want to compose the email. 
Look, I select Hindi, then I type “Namaste Moz” in English and this comes up in Hindi script. 
Let me enter “Aapko janamdin ki shubhkamnaye”. This is good. It also provides Hindi letters for 
us to edit the Hindi text. 
For example, in Gmail, by clicking Show search options next to the search box, an interface with 
various criteria is shown. By entering your criteria in the appropriate fields, the specific message 
that you are looking for will be provided.
An example: Jyoti recently changed her password. Her previous password was formed 
from the birthplace of her father (Timbaktu) and the birth month of her mother (09).  
Her previous password was tim09baktu. Her new password is from letter of each word 
in the sentence “I am 11 years old” that is ‘ia11yo’
Search in an email application is similar to a search engine on the Internet. When •	
a query is entered, the emails having the words of the query in the message will  
be displayed as a list. 
Advanced search options provide many more features to narrow down the search •	
to	the	specific	results.
Info
Search and Advanced search
Each email application provides it’s own Settings options. •	
Use the Settings option to customize the settings to your requirements. •	
You can set options like language in which to read a mail, the language in which •	
to compose mail, editing of text from left to right or right to left (example: Urdu, 
Arabic, Hebrew), folder organization, view formats, managing one’s account like 
changing password.
In case you do not want the changes you have done in the settings, you can revert •	
to the previous settings or to the default option provided by the application. 
First, note the default setting and then change one setting at a time and view its •	
effects. 
Info
Settings 
Moz:  Now explore some of the settings available. You can change them to suit your needs. Check 
the language option and the signature option.
Tejas: I noticed that we can change our password using the accounts and import option.
Moz: Passwords are recommended to be changed once in a while. This is a good practice. What 
are the other precautions about password?
Jyoti: We should not share passwords with others. I remember the SMART rules. One of the ‘safe’ 
rule was do not share passwords.      Keep Safe - with passwords 
Moz: You should also choose a password that others cannot guess. For example, do not use your 
birthday in your password. It can be guessed easily. One practice is to take a sentence and use the 
first letter of each word mixed with numbers significant to you. For example, see box below.
Passwords protect your e-mail from being accessed by others. It is important to choose a strong password and keep it secret.
1
1