All About Microsoft Office | Famous Books for UPSC Exam (Summary & Tests) PDF Download

MS Word

• MS WORD programme is called a word-processing package. 
• This means that it is useful for typing and storing letters, articles and anything that consists mainly of words. 
• Many of Word’s most powerful formatting and processing tools may remain hidden until you discover where they are and learn how to use them. 
• MS Word administrative documents are created and stored as files where information can be entered, edited and formatted and saved electronically. 
• MS Word can be used to type letters, memos, notices, fax cover sheets and envelopes for mailing or distribution. 
• Newsletters, brochures and books can also be created using MS Word. 
• Additional graphs, photographs, charts, drawings and tables can be inserted into a Word document to further illustrate and enhance administrative documents. 
• Microsoft Word’s native file formats are denoted either by a .doc or .docx file extension.

 Ms Excel

• Spreadsheets, files and memos are necessary documents in most businesses.
• Until computers became part of the typical business office, these types of records were created on paper and stored in metal filing cabinets.
• Today, these records are created using computer software programs such as Microsoft Word or Excel and filed electronically.
• Microsoft Excel is a spreadsheet program used to store and retrieve numerical data in a grid format of columns and rows.
• Excel is ideal for entering, calculating and analyzing company data such as sales figures, sales taxes.
• Excel can store and calculate the data as directed using existing or new data.

MS Powerpoint

• It is a PowerPoint that anyone can use. You can draw pictures with it. MS PowerPoint is a software application that has replaced 35mm slide shows of the past. One creates this presentation tool by creating a series of horizontally formatted “slides”.
•  Video and audio can also be added here. The uses of PowerPoint seem to be endless. Almost any presentation can be enhanced through visual and sound effects, and this application has become the standard tool to do so. 
• PowerPoint presentations consist of a number of individual pages or “slides”. Microsoft PowerPoint’s native file formats are denoted either by a .ppt or .pptx file extension. 

MS Access

MS-Access is a database management tool of Microsoft. This is given with MS-Office package. There is need for a database management tools like Access for all corporate and private organizations etc., where large amount of data to be handled.