Import Documentation Video Lecture | Business Studies (BST) Class 11 - Commerce

we will now take a look at the import
documentation import documentation there
were little complex and cumbersome is an
integral part of international logistics
operations it is important to have good
knowledge and understanding of these
documents and procedures so that there
are no mistakes in its compliance errors
can result in delays in clearance of the
imported consignment and penalties such
as detention and demerit charges may be
applicable ok now let us study the
standard documents required for
importing goods a set of various
standard documents as per customs rules
are required for clearance of import
shipments to ensure smooth and quick
clearance of cargo error-free documents
are essential these documents are
required to be produced to customs at
the time of clearance from customs in
case the customs officer has any doubts
he can ask for any other papers to
support the claim and clearance here are
the documents which are as notified at
customs manual for clearance of imported
goods one invoice copy invoice is the
sellers bill for the goods sold by him
it contains the name and address of the
exporter and importer purchase order
number reference numbers description of
goods price per unit total value the
terms of sale and payment B L or W B
details etc this must be signed by the
exporter in case of LC import codes the
invoice must be endorsed by the
respective negotiating bank invoice
format 2 packing lists this document is
a consolidated statement of the total
packages in the shipment containing
details of packaging example number of
boxes
ballots or units per box or ballot the
volume and weight of each package and
the total volume and weight of the
shipment example for corrugated boxes on
one ballot or ten parts per box the
consignor and consign ii details terms
of delivery and payment description of
goods as per invoice precautions must be
taken to ensure that the details in the
packing list adhere to that on the
invoice and bill of lading format 3 bill
of lading in case of c shipment and
airway bill in case of air shipment this
is a document issued by the shipping
company or his agent
acknowledging the receipt of cargo on
board the Bill of Lading
is a very important document in
international trade as it is a document
of title of guts format for cargo
arrival notice CA n it is the notice
sent by a carrier or agent to the
consigning to inform the consign e about
the arrival of the shipment it contains
a number of packages description of
goods their weight and collection
charges if any it also indicates
shipping line charges which are required
for do delivery order 5 letter of
authority in favor of custom-house agent
this is an authority letter given by the
consign e to customs indicating that
they are authorizing a particular
Customs House agent CH a to clear their
shipment from customs on their behalf