Q. As receptionist at a hotel you had the following conversation with Miss Neha Dixit, the HR Manager of a publishing House:
Neha Dixit : Hello! Is it Hotel Pearl Regency, Rajouri Garden, New Delhi?
Receptionist : Yes, it is. What can I do for you? I am Receptionist here.
Neha Dixit : Hi, this is Neha, HR Manager from Glorious Publishers Ltd, Delhi.
So, I just wanted to know that we have planned to organise a two day conference at Rajouri Garden. Do you have any Conference Hall?
Receptionist : Of course, Ma’am, we have.
Neha Dixit : Could you please E-mail or FAX me your tariff ASAP so that we can discuss and finalise it sooner.
Receptionist : Oh, sure Ma’am. Please tell me your E-mail ID or FAX No.
Neha Dixit : My E-mail ID is firstname.lastname@example.org, and my FAX No. is 011-40211XXX.
Receptionist : OK Ma’am, I’ll do it ASAP. It would be our pleasure to serve your company.
Neha Dixit : That’s OK.
As your shift is over now leave a message for the Manager for the follow-up action in not more than 50 words.
10th June, 20XX
There was a call from one Ms Neha Dixit, the HR Manager of the publishing house Glorious Publishers Ltd. at Delhi. She has asked for the quotation of tariff for a two days conference arrangement of her company at our Hotel. She has asked to E-mail or FAX it ASAP so that she could decide at the earliest. Her E-mail ID is email@example.com and her FAX no. is 011-40211XXX.