Practice: Notice Writing- 4

Q4. As President of Student Council, Kamal Public School, Lucknow, write a notice using not more than 50 words requesting students to donate old clothes, books and bags for orphanages.

Ans.

Model Notice (within 50 words)

Explanation: Purpose and Format of a Notice

A notice is a short public announcement issued by an organisation to inform a particular group about an event, instructions, or request. In school contexts notices are used to inform students, teachers and staff quickly and clearly. A good notice is brief, direct and contains only essential information: who, what, when, where and whom to contact.

Essential Components of a Notice

• Name of organisation - placed at the top (centre or left) to identify the issuer.
• Date - the day the notice is issued.
• Heading - a short word or phrase summarising the subject (e.g., NOTICE, MEETING, COMPETITION).
• Subject line / short title - one brief line stating the purpose (e.g., Donate for Orphanages).
• Body - concise instructions or information answering who, what, when, where and why (only essential details).
• Signature - name and designation of the issuer (signature line), with contact information if required.

Points to Remember for a 50-word Notice

• Be concise: include only necessary details (items required, deadline, drop-off place, contact person).
• Use the imperative/request form (e.g., "All students are requested to...").
• Prefer short words and simple sentences to save space.
• Give a clear deadline and the exact place for submission.
• Mention the contact person with designation for credibility (for example Rishabh Aggarwal, President, Student Council).
• Check the word limit: avoid extra explanation or persuasive paragraphs when restricted to 50 words.

Common Mistakes to Avoid

• Including unnecessary details or long justifications that exceed the word limit.
• Omitting the deadline or submission place.
• Using vague expressions such as "soon" or "as possible" without a date.
• Failing to give the issuer's name and designation for authority.

Expanded Sample Notice (for practice)

How to Adapt the Notice for Different Situations

If you need to adapt this notice for different items, dates or recipients, change only the essential parts: the subject line (what is being collected), the deadline (by which donations are to be submitted), the drop-off location, and the contact person. Keep the structure unchanged to maintain clarity.

Practice Exercise

Write a 50-word notice as School Librarian requesting students to return overdue library books within one week. Follow the format shown above and include date, heading, submission place and contact.

Summary: For a short school notice, use a clear heading, give essential details (who, what, when, where), keep language simple, and end with the issuer's name and designation. The model notice above fulfils the 50-word limit while including all required information.