Letter Writing Samples for Practice - English Grammar Class 7 PDF Download

Letter writing is an important practical skill for school and daily life. It teaches how to organise thoughts, follow a format, use courteous language and communicate clearly. The following document explains the basic formats of letters, gives useful phrases and provides model letters for practice. Read the guidelines carefully and study the sample letters to learn how to plan and write effective formal and informal letters.

Basic types of letters

• Formal letters: Written to institutions, officials, companies or people you do not know personally. Examples: letters to the editor, complaints, enquiries, orders.
• Informal letters: Written to friends, family or acquaintances. Tone is personal and friendly. Examples: letters to a brother, friend, or relative.

Standard format of a formal letter

• Sender's address - top left (do not write sender's name here unless requested).
• Date - below the sender's address.
• Receiver's address - left, below the date: name and designation, organisation and place.
• Subject - one-line summary of the letter's purpose (optional but recommended for formal letters).
• Salutation - start with "Sir," or "Madam," (use proper title if known).
• Body - begin with a short introduction stating the purpose; give necessary details in one or two paragraphs; end with a polite request or statement of expectation.
• Closing - "Yours faithfully," (when name of receiver is unknown) or "Yours sincerely," (when name known).
• Signature and name - sign above the printed name; mention designation if required.

Standard format of an informal letter

• Sender's address and date - top right or top left.
• Salutation - "Dear + name" (e.g., Dear Martin).
• Body - friendly opening, news or reasons for writing, personal remarks, closing remarks.
• Closing - "Yours lovingly," "Yours affectionately," or similar.
• Signature and name - sign with your name or nickname.

Useful phrases for different purposes

• To open a formal letter: I am writing to inform you..., This is with reference to..., I wish to bring to your notice...
• To request politely: I request you to..., Kindly arrange..., I would be grateful if you could...
• To complain: I wish to complain about..., There has been continuous inconvenience due to...
• To order or place a request: We would like to place an order for..., Please supply the following items...
• To close a letter politely: I hope you will take necessary action..., Looking forward to your early response...
• Informal closings: Take care, Lots of love, With love and best wishes,

Samples for practice

Q.1. Accidents in big cities is a common phenomenon. Unfortunately, hardly anyone comes to the rescue of road victims because of fear of harassment by the police. Now that the Supreme Court has issued guidelines that people who take road victims to a hospital will not be questioned or detained, there is no reason why bystanders / passersby should hesitate to help road victims and thus, discharge their duty as responsible citizens. Write a letter in 100-120 words to the editor of a national daily requesting him to make people aware of Supreme Court guidelines and urge them to help people in distress. You are Shom / Shobha, 24, Raj Nagar, Kanpur.

24, Raj Nagar
Kanpur
14 April, 2017

The Editor
The Times of India
New Delhi

Subject: Help accident victims

Sir,

I shall be obliged if you allow me a little space in the column of your esteemed newspaper to voice my concern over unattended accident victims. Accidents in big cities are now frequent and, sadly, most passers-by hesitate to help due to the fear of police harassment. The Supreme Court has issued clear guidelines that those who take road victims to hospitals will not be questioned or detained.

People should be made aware of these guidelines so that they may promptly help the injured without fear. A powerful editorial from your pen would educate citizens and encourage many to act as responsible neighbours in times of distress.

Yours faithfully
Shobha

Q.2. You are Mahima / Mahim of 37, Raj Nagar, Jaipur, Write a letter to the General Manager J.T.C. complaining about inadequate bus service in your area and requesting him to take urgent steps in the matter.

37, Raj Nagar
Jaipur
31 March 20XX

The General Manager
Jaipur Transport Corporation
Jaipur

Subject: Poor Bus Service

Sir,

I wish to bring to your notice that the bus service in Raj Nagar is inadequate. Very few buses ply through our area which causes great inconvenience to residents. Many people here need to travel to different parts of the city for work, school and other necessities. Due to the shortage of buses, commuters face long waits and overcrowding.

I request you to arrange for more buses on the routes serving Raj Nagar and to increase frequency during peak hours. I hope you will look into the matter urgently and take suitable action.

Thanking you,

Yours sincerely
Mahim

Q.3. You intend to join coaching classes at International Coaching Centre situated in Raipur. The institute specializes in teaching science to classes XI-XII. Write a letter of enquiry in 100-120 words addressed to the Administrator incharge of the institute seeking clarification about the timings, duration, staff, transport and other necessary details for joining the institute. You are Rajesh/ Rajni 2, Library Road, Jabalpur.

2, Library Road
Jabalpur
12^th March, 20XX

The Administrator
International Coaching Centre
Raipur

Subject: Enquiry about the science classes

Sir,

This is with reference to the advertisement published in 'The Hindustan Times', dated 5th March 2018, for science coaching classes for XI and XII. I am appearing for my Class X examinations and wish to join the science stream at the senior secondary level. I would like to enquire about the following details:

1. Procedure for admission
2. Fees per semester
3. Duration and timings of classes
4. Extra online coaching
5. Qualification of teachers
6. Availability of transport
7. Availability of hostel facility

I have heard about your institute's good success rate and am eager to join after my exams. Kindly send me a prospectus with the above details at your earliest convenience. Your early reply will help me decide my future plans.

Yours faithfully
Rajesh/Rajni

Q.4. You are Ms. Monika Pundhir, the Sports Instructor in Army Public School, Agra. The Principal has asked you to place an order for buying necessary sports equipments required. You decide to place an order to M/s Sethi Sports, Jalandhar. Write a letter placing an order for the same in 100 - 150 words.

Army Public School,
Agra
6^th July, 20××

The Sales Manager
Sethi Sports
Rainak Bazaar
Jalandhar

Subject: Supply of sports equipment for school

Sir,

Our school wishes to place a bulk order for the supply of the following sports equipment. The list of particulars is as follows:

We request you to allow a 15% discount on the total purchase and an additional 10% institutional discount if applicable. Please arrange for delivery to our school and bear the mailing and dispatch charges. Ensure that all items are of good quality and reach us in perfect condition by 15th July 20××. Kindly send details of the mode of payment and the estimated bill so that we may process the payment immediately.

Thanking you,

Yours sincerely
Monika Pundhir
(Sports Instructor)

Q.5. Write a letter to your brother Martin staying in a hostel of Mumbai, asking him to take care of himself and to study hard. Sign yourself as Charlie.

XYZ Street
Agra
26^th October, 20XX

Dear Martin,

I hope you are fine and settling well in the hostel. We are all worried about you, so please take proper care of yourself. Avoid eating too much junk food and try to have regular meals in the mess. Sleep on time and use your free time wisely; study carefully and do not waste hours playing. Remember your health is important for good studies.

Mother and Father miss you and send their love. Work hard to achieve good results; your efforts now will shape a better future. We all look forward to seeing you during the vacations.

Yours lovingly,
Charlie

Q.6. Write a letter of condolence to your friend who has lost his mother.

75, Anand Vihar
Delhi
26^th March, 20XX

My dear Amit,

I was shocked to learn about the untimely death of your mother. She seemed well when I saw her last month; I never imagined this sorrow would come so soon. She was a noble and kind lady who always showed great interest in your studies and treated me like her own son. Her warmth and kindness will be greatly missed.

May God grant peace to the departed soul and strength to your family to bear this loss. Please remember that I am with you in this difficult time; call me if you need any help.

With deep sympathies,

Yours sincerely,
Arjun