Inter Cultural & Group Communication - Communication Notes

Intercultural Communication

Intercultural communication (or cross-cultural communication) is a discipline that studies communication across different cultures and social groups, or how culture affects communication. 

Intercultural Communication

•  It describes the wide range of communication processes and problems that naturally appear within an organization or social context made up of individuals from different religious, social, ethnic, and educational backgrounds. 
• In this sense it seeks to understand how people from different countries and cultures act, communicate and perceive the world around them.
• Translating meanings into words and behaviours that is, into symbols and back again into meanings is based on a person’s cultural background and is not the same for each person. 
• The greater the difference in background between senders and receivers, the greater the difference in meanings attached to particular words and behaviours.
• Inter-cultural miscommunication occurs when the person from the second culture does not receive the sender’s intended message. 
• The greater the differences between the sender’s and the receiver’s cultures, the greater the chance for cross-cultural miscommunication.
  

Different approaches related to Intercultural communication

The Social Science Approach

• The social science approach is based on the assumptions that human behavior is predictable and that there is a describable external reality. This approach, also called the functionalist approach, is based on research in the fields of sociology and psychology. 
• According to this approach culture is a measurable variable, and that culture influences communication in much the same way as personality traits do. The goal of the social science approach is to predict how culture influences communication. Researchers who take this approach often use quantitative methods; gathering data by administering questionnaires or observing subjects firsthand.

Interpretive Approach

• This approach aims at understanding and describing human behavior. It differs from social scientific approach in its view of the relationship between communication and culture. According to this approach, culture is created and maintained through communication while the social scientific theorists see communication as influenced by culture. 
• Researchers using the interpretive approach are interested in describing culture, not in predicting behavior. They seek to find and describe patterns in communication and approach research in a holistic and subjective way. Interpretive researchers seek to answer questions related to what it means to be a member of a particular community and how participants in communities achieve “membering”.

The Critical Approach

• The critical approach views reality as subjective and focuses on the importance of studying the context in which communication occurs. Critical scholars view culture in terms of power struggles and study cultural differences specifically as they relate to unequal distribution of power within society. They are interested not only in studying human behavior across cultures, but also in effecting change in society. 
• They believe that by their study and analysis of the role of power in cultural encounters, they can assist people in opposing the oppressive forces in society. Critical scholars believe that the goal of intercultural research is to identify and make explicit power differences in order to liberate those individuals who lack power in society.

The Dialectical Approach

• The social science, critical and interpretive approaches to studying intercultural communication are all valuable. However, these approaches may seem to contradict with one another. In order to address the potential contradictions among these approaches, Martin, Nakayama, and Flores (2002) have developed the dialectical approach to studying intercultural communication. 
• The dialectical approach acknowledges the value of the social science, critical and interpretive approaches, at the same time, it requires that we do not limit ourselves to the perspective provided by one of these approaches. The dialectical approach calls for the simultaneous acceptance of all three perspectives. An acceptance of multiple perspectives expands our perception of the world and allows us to create new categories and to see the complex potential of the study of intercultural communication.

Martin, Nakayama and Flores (2000) have identified six dialectics characteristic of intercultural communication:

1. Cultural-individual: This dialectic refers to the fact that communication is both cultural and individual. All people share some communication patterns with members of groups to which they belong.
   At the same time, all people also have unique individual communication patterns that are idiosyncratic.
2. Personal-contextual: This dialectic has to do with the relationship between the social roles that we play and how they interact with our communication patterns on the personal level.
   Social contexts often shape the behaviors of individuals.
   Roles related to our social position and our professional standing may influence our communication behavior. Some social roles require that we behave in a very formal manner.
   The way a lawyer in a courtroom or a scientist in a laboratory communicates will be a result of the context in which he/she is operating.
3. Differences-similarities: This dialectic recognizes the fact that people are simultaneously both similar to and different from one another in many ways.
   These similarities and differences exist both within and across cultures.
   There are real differences between the ways members of various cultures communicate; members of Arab cultures communicate more differently than members of Asian cultures.
   However, when we focus on differences among cultures we run the risk of stereotyping others.
4. Static-dynamic: This dialectic examines the fact that culture and communication patterns are both static and dynamic. Some cultural and communication patterns are relatively stable, while at the same time, cultures are evolving and changing.
   While cultures are influenced by the proliferation of new technologies, they will adapt these technologies to their cultural patterns and values.
   For example, a study by Lee (2000) found that email use in Korea was influenced by the Confucian dynamism cultural value dimension which emphasizes respect for elders and a strict adherence to social order. Most employees working in a virtual office environment in Korea did not use email to communicate with their superiors, because they felt it did not convey the appropriate level of respect to one’s boss (Lee, 2000).
5. History/past-present/future: This dialectic refers to the need to be aware of both present conditions and historical influences as they affect intercultural communication.
   For example, it is not enough to understand the current situation of North African Muslims in France, which has the highest percentage of Muslims of any European nation.
   The unassimilated French Muslims are a major source of recruitment for Al-Qadea, which always searches for supporters among the alienated and poor Muslim communities around the world.
   To fully appreciate the current situation of the European Muslims (especially those in France), we must also have an understanding of how North African Muslim communities have developed in Europe and the factors that have shaped the interactions among these groups and their host countries.
6. Privilege-disadvantage: This dialectic addresses the contradiction that individuals may be simultaneously privileged and disadvantaged. Individuals may have power because of their social, economic or political status, and may be privileged because of their position, just as others may be disadvantaged because of their lack of social, economic or political power.
   However, an individual may have a privileged status in some contexts, but may also be disadvantaged in others. In some situations, an individual may simultaneously be privileged and disadvantaged. 

Important Barriers to Inter Cultural Communication

• Anxiety: The meaning of it is when a person feels inconvenient he or she does not know how to behave in some situations.
  The result is that the communication transaction fails.
• Assuming similarities instead of difference: When people are acting in a home manner in the different culture it might cause a lot of problems.
  In order to prepare yourself for various circumstances it is very important to assume laws, habits, and attitudes of another society.
• Ethnocentrism: Ethnocentrism happens when we implicitly believe our way of doing things and seeing things is the right and only way. As a result, we negatively judge behaviours that don’t conform to our world vision.
  We perceive other’s behaviours as odd and improper. Ethnocentrism also creates an “us versus them” mentality that can be detrimental.
• Prejudice and stereotyping: Stereotypes are over generalized, second hand beliefs that provide conceptual bases from which we “make sense” out of what goes around us, whether or not they are accurate or fit the circumstance.
  Stereotypes are stumbling blocks for communicators because they interfere with objective viewing of stimuli.
  In other words we have a certain stereotypical preconception of a person from a culture and we interpret his/her behaviour according to this preconception, whether or not the reason for the behaviour is what we think it is. Prejudice can be defined as an unreasonable dislike and distrust of people who are different from you in some way, especially because of their race, sex, religion, or ethnic. Stereotypes and prejudices about people from other cultures can cause communication problems and give offense
• Misinterpretation of nonverbal: Non-verbal communication cannot be relied upon in communication between people from different cultures as that is also different like language. Signs, symbols and gestures varies in different cultures. For example, the sign “thumbs up” is taken as a sign of approval and wishing luck in most of the cultures but is taken as an insult in Bangladesh.
• Language Differences: Language differences are an obvious barrier to intercultural communication. If you speak only English and a shopkeeper speaks only Japanese, you won’t be able to communicate verbally. Even if you’ve studied the language or an interpreter is available, dialects, different accents and slang can cause problems. In addition, words don’t necessarily translate from one language to another in a clean one-to-one correspondence. The same English word may have different meanings to people from different cultures.

Overcoming barriers in Inter culture communication

• Operating in a globalized business environment it is paramount to remember to reduce prejudices and eliminate the belief “Different from me is less than me”. One also needs to let go of the stereotyping that occurs when dealing with culturally diverse groups. Effective communication can be achieved by showing mutual respect and understanding of different cultures. 
• There is really ‘no right way’ of doing things as different cultures follow their own systems and ways of approaching the same issue. It is also important in cross cultural interactions to avoid assumptions. It is always better to ask for clarifications so that chances of miscommunication are minimized. Follow the dictum ‘when in doubt, ask’. It is critical therefore to honour and appreciate other people’s opinion which perhaps may be different from your own.

Group Communication

Group communication is a highly effective tool that encompasses various types of groups, each serving distinct purposes within society.

• Group communication can be within a group (Intra-group communication) or between groups (inter-group communication). It can have a small number of people. Group discussions, classroom interaction, debates, seminars, etc. are examples of group communication. 
• However, the main difference between mass communication and public communication is regarding the physical presence of audience. In public communication, the audience is in front of the speaker, like in a concert or a political rally. In mass communication, the audience is not physically present in front of the speaker, but the message or information is conveyed to the receivers through some medium such as the TV, radio, or newspaper.

Types of Groups:

• Statistical Groups: These are based on demographic characteristics and statistical data.
• Societal Groups: They reflect common consciousness and shared norms within a society.
• Social Groups: These involve actual social associations and interactions among individuals.
• Associational Groups: These are characterized by a formal structure and defined roles.

Functions of a Group:

• A group relies on participation and the exchange of information to operate effectively.
• Groups can operate through committees, conferences, or large gatherings to fulfill specific purposes.

Advantages of Group Communication:

• Enhanced Information Sharing: Group communication facilitates the exchange of diverse information and knowledge.
• Goal Achievement: Groups enable collective decision-making, self-expression, and the amplification of individual impact.
• Reduction of Bias: Group interactions help in mitigating biases inherent in individual decision-making processes.

Disadvantages of Group Communication:

• Time Consumption: Group interactions can be time-consuming and inefficient, particularly in urgent situations.
• Imbalances: Disparities in status, skills, or goals within a group can significantly affect the communication process and outcomes.

In essence, group communication offers a platform for information exchange, decision-making, and social interaction, but it also poses challenges related to time management and maintaining balance within the group dynamics.