ChatGPT Email Prompts to Boost Your Email Performance - 2 | ChatGPT for Professionals - Software Development PDF Download

Submit an invoice or payment reminder

Sending invoices or payment reminders can be a delicate task. To craft a polite and professional email, try this ChatGPT prompt:

• Write an email to [client’s name], attaching their invoice for [your service] for the total amount of [cost of services] and kindly reminding them the due date for payment is [enter date].

Here’s how the output you get might look:

In a hurry, and need to write your payment request quickly? Mailbutler’s Smart Assistant features a Smart Compose button directly in your inbox. Just enter the abovementioned prompt and see how it works its magic instantly. No need to log into OpenAI’s website and wait for ChatGPT to generate a response.

Apologize to a client or customer

Addressing customer complaints with empathy and professionalism is crucial for maintaining trust and satisfaction. And with the right ChatGPT prompts for email, you can help craft a respectful apology. For instance:

• As a [job title] at [company name], address a customer frustrated about [reason for their frustration]. Write a 100-word apology email offering [a discount, free delivery, gift card, etc].

And here is an output you can get:

Ask for a referral or testimonial

Referrals and testimonials can be invaluable for growing your business and building credibility. To create persuasive requests, you can use this prompt:

• Compose an email to a satisfied client asking if they would be willing to provide a testimonial for our website or refer us to their contacts.

Here's an example of it in action:

Decline an invitation

Received an invitation to an event but can't make it? ChatGPT can help you respectfully decline the offer. Use this prompt to do so:

• Draft a polite and professional email to decline [the purpose of the invitation], expressing gratitude for the opportunity and explaining you can’t make it due to [reason you’re unavailable].

Send a job application

Job hunting is tough. In this competitive job market, you want your job application email to stand out and not be forgotten. Job seekers can use the following prompt to try to charm prospective employers.

• Compose a job application email for the position of [job title] at [company name], showing enthusiasm for the role and the company, and an attachment of your resume. Maintain a professional and engaging tone, addressing the email to the hiring manager by [name of hiring manager] and including a call-to-action to schedule an interview.

Here’s an example of ChatGPT’s response to someone applying for a job as a real estate broker using this prompt:

The thing about ChatGPT is that it can struggle to convey your emotions. When writing a job application email, you want to let the recipient know that you’re passionate about the role. And ChatGPT’s output may feel a bit too cold for your liking. If that’s the case, you may want to write your own email and use Mailbutler’s AI assistant to proofread it for you so that it’s free of mistakes. While AI may not be great at expressing emotions in writing, it excels in catching grammar mistakes and typos that a human might not even notice.

Conclusion

• With over 300 billion emails sent and received every day, it's safe to say that emails have become an integral part of our lives. However, it's not enough to just send an email; you need to stand out in the inbox, get your message across effectively, and leave a good impression on the recipient.
• That's where Mailbutler and its AI-powered Smart Assistant come in. Mailbutler’s existing features combined with its AI assistant will guarantee success whether you're trying to increase your email open rates or just improve your communication skills. However, note that you might not always be satisfied with AI's outputs.
• Sometimes it may get something wrong or produce a drawn-out text. So, don’t be too quick to press send: always review the result and make any necessary changes. Remember, the answer you get will be as good as the prompt you provide, so try to provide as much context as possible.