Test: Rectification Of Errors - 6 - SSC CGL MCQ

Explanation:
The correct answer is D: Suspense Account.
Types of Errors:
- Compensating Errors: These are the errors that offset each other and do not affect the trial balance.
- Errors of Omission: These errors occur when a transaction is completely omitted from the books of accounts.
- Errors of Commission: These errors occur when an entry is made in the wrong account or with the wrong amount.
- Suspense Account: This is not a type of error. A suspense account is created temporarily when there is a discrepancy in the trial balance. It is used to hold the difference between the debit and credit sides until the error is rectified.
Therefore, the correct answer is D: Suspense Account.

Errors in Accounting Transactions:
Error in accounting transactions can occur due to various reasons, such as wrong posting of transactions, incorrect totaling or balancing of accounts. These errors can have a significant impact on the accuracy of financial statements and can lead to misleading information. Some common types of errors in accounting transactions include:
1. Compensating Errors:
- Compensating errors occur when two or more errors cancel each other out, resulting in the books appearing to be balanced.
- For example, if a debit entry is made in one account and an equal credit entry is made in another account in error, these errors may compensate each other and the trial balance will still be in balance.
2. Error of Principle:
- An error of principle occurs when an accounting transaction is recorded in violation of accounting principles or policies.
- For example, if a revenue expenditure is recorded as a capital expenditure, it will result in an incorrect classification of expenses and assets.
3. Errors of Omission:
- Errors of omission occur when a transaction or a part of a transaction is completely left out from the accounting records.
- For example, if a sale is not recorded in the books of accounts, it will result in an understatement of revenue and assets.
4. Errors of Commission:
- Errors of commission occur when an entry is recorded but with a wrong amount or in the wrong account.
- For example, if a payment to a supplier is recorded as a payment to a creditor, it will result in an incorrect classification of expenses and liabilities.
In conclusion, errors in accounting transactions can have serious implications on the accuracy of financial statements. It is important for accountants to be diligent and thorough in recording and reviewing transactions to minimize the occurrence of such errors. Regular reconciliation and review of the books can help in identifying and rectifying these errors.

Types of Error of Omission:
There are two types of error of omission:
1. Error of Complete Omission:
- Error of complete omission refers to the situation where a whole transaction or item is completely omitted from the financial statements.
- It occurs when an entire entry is left out of the records, resulting in a misrepresentation of the financial position or performance of the entity.
2. Error of Partial Omission:
- Error of partial omission occurs when a portion of a transaction or item is omitted from the financial statements.
- This type of error can lead to an incomplete or inaccurate representation of the financial position or performance of the entity.
Explanation:
Among the given options, option C is the correct answer as it correctly identifies the two types of error of omission - error of complete omission and error of partial omission. Option A (error of principle omission) is incorrect as it does not describe a specific type of error of omission. Option B (error of first omission and error of last omission) and option D (error of compensating omission and error of partial omission) do not accurately represent the two types of error of omission.
In conclusion, the correct answer is option C - error of complete omission and error of partial omission.

Error of principle
- An error of principle occurs when there is an incorrect classification of expenditure or receipt between capital and revenue.
- This error arises due to a violation of accounting principles or rules.
- It occurs when a transaction is recorded in the wrong category, leading to a misrepresentation of financial statements.
- Errors of principle can occur due to ignorance or misunderstanding of accounting principles, or deliberate manipulation of financial statements.
- These errors can have a significant impact on the accuracy and reliability of financial information.
- Examples of errors of principle include treating a revenue item as a capital item or vice versa, classifying an expense as a capital expenditure when it should be treated as revenue expenditure, or failing to recognize the correct accounting treatment for a particular transaction.
- Errors of principle can result in misleading financial statements, which can lead to incorrect decision-making by stakeholders.
- It is important to identify and rectify errors of principle to ensure the accuracy and integrity of financial reporting.

Explanation:
Compensating errors are errors that occur when two or more errors cancel each other out, resulting in a net effect of zero on the debits and credits of accounts. Here is a detailed explanation of the concept:
1. Compensating errors:
- Compensating errors are made when two or more errors are committed in such a way that their combined effect cancels each other out.
- These errors may occur in different accounts or in the same account but on opposite sides (debit or credit).
- The errors may involve incorrect recording, posting, or calculation of amounts.
- Despite the errors, the trial balance will still tally because the effects of the errors offset each other.
2. Examples of compensating errors:
- A debit error of $100 in one account and a credit error of $100 in another account would cancel each other out.
- A debit error of $200 in one account and a credit error of $200 in the same account would also cancel each other out.
3. Impact on the trial balance:
- The trial balance is a statement that lists all the accounts and their respective debit and credit balances.
- In the case of compensating errors, the trial balance will still tally because the errors offset each other and have no net effect on the overall balance.
In conclusion, compensating errors occur when two or more errors offset each other's effects, resulting in a net effect of zero on the debits and credits of accounts. These errors do not impact the trial balance as it still balances despite the errors.

Error of Principle:
An error of principle refers to a mistake made in applying accounting principles or rules. It occurs when there is a violation or disregard for the fundamental accounting principles. Here's a detailed explanation of the statement:
A. May lead to under/over stating of income or assets or liabilities:
- Errors of principle can result in the misstatement of income, assets, or liabilities.
- For example, if a company incorrectly records revenue as an asset, it may overstate its financial position and understate its income.
B. Principles are violated or ignored:
- Errors of principle occur when accounting principles are violated or ignored.
- This means that the fundamental guidelines and rules set by accounting standards are not followed correctly.
C. It will have an impact on financial statements:
- Errors of principle will affect the accuracy and reliability of financial statements.
- Financial statements are prepared based on the principles of accounting, and any violation or disregard for these principles will distort the information presented in the statements.
D. All of these:
- All of the statements A, B, and C are true regarding errors of principle.
- Errors of principle can lead to the under/over stating of income or assets or liabilities, involve a violation or disregard of accounting principles, and have a significant impact on financial statements.
In conclusion, errors of principle can have serious implications for the accuracy and reliability of financial statements. It is essential for accountants and financial professionals to adhere to the accounting principles to ensure the integrity of financial reporting.

Explanation:
The trial balance is a statement that lists all the accounts and their balances at a specific point in time. It is used to ensure that the debits and credits in the accounting system are equal. Any discrepancies in the trial balance indicate errors in recording or posting transactions.
The following factors can affect the trial balance:
1. Wrong recording in the books of original entry:
- This refers to errors made when initially recording transactions in journals or other books of original entry.
- For example, recording a debit as a credit or vice versa.
2. Complete omission from posting to the account:
- This occurs when a transaction is not recorded in the respective ledger account.
- For example, forgetting to post a cash receipt to the cash account.
3. Wrong balance transferred:
- This occurs when an incorrect balance is transferred from the ledger to the trial balance.
- For example, transferring a debit balance as a credit balance or vice versa.
4. Errors of complete omission:
- This refers to transactions or accounts that are completely omitted from the books.
- For example, failing to record a purchase transaction or omitting an entire account from the ledger.
Out of these factors, option C, wrong balance transferred, will affect the trial balance. Transferring incorrect balances will result in an imbalance in the trial balance, as the debits and credits will not be equal.
In conclusion, errors in recording, posting, and balance transfers can all affect the trial balance. It is important for accountants to identify and rectify these errors to ensure the accuracy of financial statements.

The accountant tallies his trial balance by putting the difference on the shorter side as a suspense account. Here's a detailed explanation:
What is a trial balance?
- A trial balance is a statement that lists all the ledger accounts and their balances to ensure that the debits and credits are equal.
- It is prepared before the financial statements are generated.
Why is the trial balance tallied?
- The primary purpose of tallying the trial balance is to identify any errors in the accounting records.
- If the debits and credits do not match, it indicates that there is an error in the ledger accounts.
What is a suspense account?
- A suspense account is a temporary account used to temporarily hold the difference between the debit and credit sides of the trial balance.
- It is created when the trial balance does not tally.
How is the suspense account used?
- The difference between the debit and credit sides of the trial balance is transferred to the suspense account.
- The suspense account acts as a placeholder for the difference until the error is identified and corrected.
- Once the error is rectified, the suspense account balance is adjusted accordingly.
Why is the difference placed on the shorter side?
- Placing the difference on the shorter side of the trial balance simplifies the identification of the error.
- It helps the accountant quickly determine which side of the ledger contains the mistake.
- By placing the difference on the shorter side, the accountant can focus on that side to locate the error more efficiently.
Therefore, in the given scenario, the accountant tallies his trial balance by putting the difference on the shorter side as a suspense account (Option B).

Answer:

Balance of suspense account will be transferred in to

A: Trading account

B: Journal account

C: Profit and Loss account

D: Balance sheet

Answer: D

Explanation:

When the balance of the suspense account needs to be transferred, it is done in the following way:

1. Identify the nature of the suspense account:

• Check the entries in the suspense account and determine whether they are income or expenses.


• Based on this classification, decide where the balance should be transferred.

2. Transfer to the appropriate account:

• If the suspense account represents income, transfer the balance to the Profit and Loss account.


• If the suspense account represents expenses, transfer the balance to the Trading account.


• If the suspense account represents neither income nor expenses, transfer the balance to the Balance sheet.

3. Adjust the accounts:

• Make the necessary adjustments in the respective accounts to reflect the transfer of the suspense account balance.


• Ensure that the transferred amount is correctly recorded and the accounts are balanced.

4. Finalize the financial statements:

• Once the suspense account balance is transferred, the financial statements can be prepared.


• The transferred amount will be included in the relevant section of the Balance sheet.

Therefore, in the given scenario, the balance of the suspense account will be transferred to the Balance sheet.

Undercasting in the sales book refers to the error of recording sales transactions at an amount lower than their actual value. This error needs to be corrected in order to ensure accurate financial reporting. The correction is made by crediting the sales account.
Here is a detailed explanation of the solution:
1. Undercasting in the sales book:
- Undercasting refers to the error of recording sales transactions at a lower value than the actual amount.
- This can happen due to various reasons, such as human error or oversight.
2. Need for correction:
- Undercasting affects the accuracy of financial statements and misrepresents the true value of sales.
- To rectify this error and present the correct financial position, the undercast amount needs to be added to the sales account.
3. Correcting the undercast:
- The correction for undercasting is made by crediting the sales account.
- Crediting the sales account increases the value of the sales and brings it to the correct amount.
4. Debiting vs. Crediting:
- Debiting refers to an increase in an asset account or a decrease in a liability or equity account.
- Crediting refers to a decrease in an asset account or an increase in a liability or equity account.
- Since undercasting represents an error in recording sales at a lower value, it needs to be corrected by increasing the sales account, which is an equity account.
- Therefore, the correct answer is option B: Crediting.
In conclusion, the undercasting of sales book is corrected by crediting the sales account.