Test: Applications Of Computers In Accounting - 1 - SSC CGL MCQ

The correct answer is A) Computer.

• A computer is a data processor that is capable of performing extensive computations, which include various arithmetic and logical operations.
• It can handle complex tasks and calculations with the assistance of a human operator.
• A computer consists of both hardware and software components, but the term "computer" specifically refers to the entire system that includes the hardware (physical components like the CPU, memory, and peripherals) and the software (programs and instructions that enable the computer to perform tasks).
• Therefore, option A) is the correct choice as it directly refers to the device capable of processing data and performing computations.

The correct answer is A) Printer.

• Input devices are peripherals or devices that allow users to input data or commands into a computer system. They facilitate the transfer of information from the external world to the computer. The options given include common input devices used in computing:
• B) Mouse: A mouse is an input device used to control the cursor or pointer on the computer screen by moving it across a surface. It allows users to interact with graphical user interfaces and perform various actions by clicking or dragging.
• C) Keyboard: A keyboard is an input device with a set of keys arranged in a specific layout. Users can press the keys to input alphanumeric characters, commands, and other functions into the computer.
• D) Scanner: A scanner is an input device that captures images or text and converts them into a digital format. It allows users to input physical documents or images into a computer by scanning them.

However, A) Printer is not an input device but an output device. Printers are used to produce hard copies of digital documents or images generated by a computer. They receive data from the computer and transfer it onto paper or other printable media. Therefore, option A) is the correct choice as it does not belong to the category of input devices.

The Correct Option is A) Monitor

Output Devices:
- Output devices are hardware components that display or present information to users.
- They receive data from the computer and convert it into a form that can be perceived by humans.
Explanation of the answer:
- Monitor (A): A monitor is an output device as it displays information, images, and videos on a screen for the user to see. It receives data from the computer and presents it to the user visually.
- Keyboard (B): A keyboard is an input device, not an output device. It allows users to input data and commands into the computer by typing on the keys.
- Scanner (C): A scanner is also an input device, not an output device. It captures images and converts them into digital data that can be stored and processed by the computer.
- Mouse (D): A mouse is another input device, not an output device. It enables users to interact with the computer and control the cursor on the screen.

The correct answer is D) Control unit, memory unit, logical unit.

• The CPU (Central Processing Unit) is the primary component of a computer system responsible for executing instructions and performing calculations. It consists of several components that work together to carry out these tasks:
•  Control unit: The control unit is responsible for managing and coordinating the activities of the CPU. It fetches instructions from memory, decodes them, and controls the flow of data between various components of the CPU and other parts of the computer system.
• Memory unit: The memory unit, also known as the primary memory or RAM (Random Access Memory), stores data and instructions that are currently being processed by the CPU. It provides fast access to data and instructions needed for immediate processing.
• Logical unit: The logical unit, also known as the arithmetic logic unit (ALU), performs arithmetic operations (such as addition, subtraction, multiplication, and division) and logical operations (such as comparisons and Boolean operations). It is responsible for executing calculations and logical decisions based on the instructions provided.
• Therefore, option D) is the correct choice as it includes the three essential components of the CPU: the control unit, the memory unit, and the logical unit.

The correct answer is A) System software.

• System software refers to a collection of programs that manage and control the operations of a computer system. It is designed to provide a platform for running application software and to facilitate the efficient functioning of the computer. The system software includes operating systems like MS DOS (Microsoft Disk Operating System), Windows 7, Linux, macOS, etc.
• Operating systems (OS) are a crucial component of system software as they control and coordinate the hardware resources of the computer, provide an interface for user interaction, and manage the execution of software programs. Examples of operating systems include MS DOS, Windows 7, and others mentioned in the options.
• On the other hand, application software (option B) refers to programs that are designed for specific tasks or applications, such as word processors, spreadsheets, web browsers, etc. They are built on top of the system software and utilize its functionalities to perform specific functions.
• MIS (option C) stands for Management Information System, which is a concept referring to the use of information technology and systems to support managerial decision-making and the efficient operation of an organization. It is not directly related to the set of programs that control operations and processing.

Therefore, option A) is the correct choice as it accurately represents system software, which includes operating systems like MS DOS, Windows 7, and others, that control operations and assist in processing.

The correct answer is A) Management Information System.

• MIS stands for Management Information System. It refers to a system that utilizes information technology and systems to support the management and decision-making processes within an organization. MIS collects, processes, stores, and analyzes data from various sources to generate meaningful information that aids in managerial decision-making, strategic planning, and operational control.
• MIS provides managers with timely, accurate, and relevant information necessary for effective decision-making and helps them monitor and control various aspects of the organization's operations. It typically includes hardware, software, databases, networks, and people working together to manage and utilize information for organizational purposes.
• Option B) Memory Information System is incorrect as it does not accurately represent the commonly used acronym MIS.
• Option C) Management Internal System is incorrect as it does not accurately represent the commonly used acronym MIS and does not capture the information-related aspect of the system.
• Option D) Management Information Software is incorrect as MIS is not just limited to software but encompasses a broader system that includes hardware, software, databases, and people working together.

Therefore, the correct answer is A) Management Information System, which is widely recognized and used to refer to the system that supports management and decision-making processes through the use of information technology and systems.

The correct answer is B) MIS (Management Information System).

• MIS (Management Information System) is an information system specifically designed to provide managers with the necessary information to effectively manage an organization. It collects, processes, stores, and disseminates data and information from various sources within the organization, transforming it into meaningful and actionable insights for decision-making.
• MIS focuses on capturing, organizing, analyzing, and presenting information in a format that is useful and relevant to managers at different levels of the organization. It helps managers monitor key performance indicators, track progress towards goals, identify trends and patterns, and make informed decisions to improve organizational performance.
• Option A) Application software refers to software programs designed to perform specific tasks or applications, such as word processing, spreadsheet analysis, or graphic design. While application software can contribute to the overall information system of an organization, it does not specifically provide the needed information to manage the organization effectively.
• Option C) System software refers to the underlying software components and programs that provide a platform for running application software and manage the operations of a computer system. System software, such as operating systems, utilities, and device drivers, is necessary for the functioning of the computer system but does not focus on providing information to managers for effective management.
• Option D) None is incorrect as there is a specific answer for this question, which is MIS.

Therefore, the correct answer is B) MIS, as it accurately represents the information system that provides the needed information to managers for effective organizational management.

The correct answer is B) AIS (Accounting Information System).

An AIS (Accounting Information System) is an information system specifically designed to capture, store, process, summarize, and report financial and accounting information within an organization. It focuses on the accounting database and supports various accounting functions and processes. Here are the key points explaining why AIS is the correct answer:

1. Accounting Database: AIS is based on the accounting database of an organization. It captures and stores financial transactions and other relevant data necessary for accounting purposes.

2. Storage: AIS provides a structured framework for storing accounting data. It ensures the proper organization and maintenance of financial information, including records of assets, liabilities, revenues, expenses, and other financial transactions.

3. Processing: AIS processes the accounting data through various accounting modules and subsystems. It applies accounting principles, calculations, and rules to transform raw data into meaningful financial information.

4. Summarizing: AIS summarizes the processed data into useful reports and statements. It generates financial statements like the balance sheet, income statement, and cash flow statement, providing a consolidated view of the organization's financial position and performance.

5. Reporting: AIS facilitates the reporting of financial information to internal and external stakeholders. It generates financial reports that comply with accounting standards and regulations, allowing management, shareholders, investors, and regulatory bodies to make informed decisions.

Option A) System software refers to the underlying software components and programs that provide a platform for running application software and manage the operations of a computer system. While system software is essential for the functioning of the computer system, it is not directly related to the storage, processing, summarizing, and reporting of accounting information.

Option C) MIS (Management Information System) is a broader concept that encompasses various information systems, including AIS. While MIS provides information for effective management, AIS specifically focuses on accounting information and its related processes.

Option D) Application software refers to software programs designed to perform specific tasks or applications. While application software can contribute to the overall information system of an organization, it does not specifically focus on the accounting database and processes.

Therefore, the correct answer is B) AIS, as it is an information system based on the accounting database of an organization, supporting storage, processing, summarizing, and reporting of information about the organization's financial activities.

The correct answer is A) Impact storage media.

Secondary storage devices are used for long-term storage of data and are typically non-volatile, meaning they retain data even when the power is turned off. They provide additional storage capacity beyond the primary memory (RAM) of a computer system. Let's explain why option A is the correct answer:

A) Impact storage media: This term does not represent a commonly recognized category of storage devices. The term "impact" typically refers to printing technology, such as impact printers that use physical impact to create printed characters. It is not associated with secondary storage devices.

B) Near line storage device: Near line storage devices are secondary storage devices that provide a balance between online and offline storage. They offer relatively faster access to data compared to offline storage but slower access compared to online storage. Near line storage is used for storing data that is accessed less frequently but still requires relatively quick retrieval.

C) Online storage media: Online storage media refers to storage devices that are readily accessible to the computer system and can provide quick access to stored data. Examples include hard disk drives (HDDs) and solid-state drives (SSDs). Online storage media are directly connected to the computer and are used for storing frequently accessed data.

D) Offline storage media: Offline storage media refers to storage devices that are not directly accessible to the computer system and require manual intervention to access data. Examples include magnetic tapes, optical discs (CDs, DVDs), and external hard drives that are disconnected from the computer. Offline storage is used for long-term archiving and backup purposes.

Therefore, option A) Impact storage media is the correct answer as it does not represent a recognized category of secondary storage devices.

The correct answer is C) Accounting Information System.

AIS stands for Accounting Information System. It refers to a system that collects, processes, stores, and reports financial and accounting information within an organization. AIS is designed to support the recording, tracking, and reporting of financial transactions and other accounting-related activities. Here's an explanation of the options and why option C is the correct answer:

A) Memory Information System: This option is incorrect as it does not accurately represent the commonly used acronym AIS. "Memory Information System" does not specifically relate to accounting or financial information management.

B) Management Information Software: This option is incorrect as it does not accurately represent the commonly used acronym AIS. While management information systems exist, AIS is specifically focused on accounting information and its related processes rather than a generic information system for management.

C) Accounting Information System: This is the correct answer. AIS specifically refers to an information system that focuses on the accounting functions and processes within an organization. It encompasses the software, hardware, databases, and procedures used to capture, process, store, and report financial information for decision-making and financial reporting purposes.

D) Management Internal System: This option is incorrect as it does not accurately represent the commonly used acronym AIS. "Management Internal System" is not a recognized term in the context of accounting information systems.

Therefore, the correct answer is C) Accounting Information System, which accurately represents the information system that deals with accounting-related information and supports the accounting functions within an organization.