Test: MS Word- 2 - Class 9 MCQ

Mail Merge
- Mail merge is a feature that allows us to send the same letter or document to different recipients with personalized information.
- It is commonly used for creating personalized letters, labels, envelopes, and other documents.
- With mail merge, we can create a template document that contains placeholders for the recipient's information, such as their name, address, and other details.
- We can also create a data source, such as a spreadsheet or a database, that contains the recipient's information.
- The mail merge feature then combines the template document with the data source to generate individualized documents for each recipient.
- This saves time and effort compared to manually creating separate documents for each recipient.
- Mail merge is commonly used in business settings for tasks such as sending out mass mailings, creating personalized invoices, or generating form letters.
- It is available in various word processing software, such as Microsoft Word, Google Docs, and OpenOffice Writer.
- By using mail merge, we can easily send the same letter to different persons while customizing the content with personalized information.

To delete the character to the right of the cursor, you need to use the "Delete" key on your keyboard. Here is a detailed explanation:
Explanation:
The "Delete" key is a key on the keyboard that is used to delete characters to the right of the cursor. When you press the "Delete" key, it removes the character immediately to the right of the cursor position.
Here are the different keys mentioned in the question:

A: End
- The "End" key is used to move the cursor to the end of a line or document, but it does not delete any characters.

B: Backspace
- The "Backspace" key is used to delete the character to the left of the cursor, not the one to the right.

C: Home
- The "Home" key is used to move the cursor to the beginning of a line or document, but it does not delete any characters.

D: Delete
- The "Delete" key is the correct answer. It is used to delete the character to the right of the cursor.
To summarize, the correct key to delete the character to the right of the cursor is the "Delete" key.

How to Move Selected Text from One Place to Another
To move selected text from one place to another, you can follow these steps using the "Cut and Paste" method:
1. Select the Text:
- Click and drag the cursor to highlight the desired text that you want to move.
2. Cut the Text:
- Use the keyboard shortcut "Ctrl + X" (Windows) or "Command + X" (Mac) to cut the selected text.
- Alternatively, you can right-click on the selected text and choose the "Cut" option from the context menu.
3. Navigate to the New Location:
- Go to the place where you want to move the text.
- Click on the desired location to position the cursor.
4. Paste the Text:
- Use the keyboard shortcut "Ctrl + V" (Windows) or "Command + V" (Mac) to paste the cut text.
- Alternatively, you can right-click on the new location and choose the "Paste" option from the context menu.
By following these steps, the selected text will be removed from its original location and placed in the new location. This method effectively moves the text without duplicating it.
Remember, if you want to keep a copy of the selected text in the original location, you can use the "Copy and Paste" method instead of the "Cut and Paste" method.

Answer:
The correct answer is A: Menu bar. The menu bar is usually located below the Title Bar and provides categorized options for the user to choose from. It is a common feature in many software applications and serves as a navigation tool.
Explanation:
The menu bar is an essential component of the graphical user interface (GUI) and is typically found at the top of the application window. However, in some cases, it can also be placed below the Title Bar. Here is a detailed explanation of the different bars mentioned in the question and their functions:
1. Menu bar:
- Located below the Title Bar, it provides a set of menu options that are organized into categories.
- Each category contains a drop-down menu with a list of related commands or options.
- Users can select specific commands from the menu to perform various tasks within the application.
2. Status Bar:
- Usually located at the bottom of the application window.
- It displays information about the current status or progress of a task.
- It may include indicators such as the current page number, word count, or system status.
3. Tool Bar:
- Positioned just below the Menu Bar or below the Title Bar (depending on the application design).
- It contains a set of icons or buttons that represent frequently used commands or tools.
- Users can click on these icons to quickly access specific functions or tools.
4. Scroll Bar:
- Typically found on the right side (or sometimes on both sides) of the application window.
- It allows users to scroll through content that is not immediately visible on the screen.
- Users can click and drag the scroll bar or use the arrow buttons to navigate through the content.
In summary, the menu bar is the bar usually located below the Title Bar that provides categorized options for users to select from in an application.

To start a new paragraph in MS Word, you need to press the Enter Key. Here is a detailed explanation:
1. Open MS Word: Open Microsoft Word on your computer.
2. Place the Cursor: Move the cursor to the location where you want to start a new paragraph.
3. Press Enter Key: Press the Enter Key on your keyboard. This will create a new paragraph and move the cursor to the next line.
4. Repeat if Needed: You can press the Enter key multiple times to create multiple paragraphs.
Summary:
- To start a new paragraph in MS Word, press the Enter Key.
- The Enter Key creates a new line and moves the cursor to the next line.
- You can press the Enter Key multiple times to create multiple paragraphs.

Header and Footer in HTML
HTML allows for the addition of headers and footers to web pages. These sections typically contain information that is repeated across multiple pages, such as a logo or navigation menu in the header, or copyright information in the footer.
Default Placement
By default, the header and footer are printed on every page of a web document. This means that the content placed in the header and footer sections will be displayed at the top and bottom of each page when printed or saved as a PDF.
Options for Placement
While the default behavior is to print the header and footer on every page, there are options available to customize their placement:
- On first page: This option allows you to specify a different header and footer for the first page of the document.
- On alternate page: This option is useful when creating documents with alternating layouts, such as left and right pages in a book.
- On every page: This is the default behavior, where the header and footer are printed on every page.
- None of the above: This option is used when you want to exclude the header and footer entirely.
Conclusion
In HTML, the header and footer sections are printed by default on every page of a web document. However, there are options available to customize their placement, such as printing them only on the first page or on alternate pages.

Using Find command in Word, we can search all of the following:
- Characters: The Find command allows you to search for specific characters or words within a document. You can enter a single character or a string of characters to find and locate them within the document.
- Formats: You can also use the Find command to search for specific formatting elements in your document. This includes font styles, sizes, colors, paragraph alignment, and other formatting attributes.
- Symbols: If you are looking for specific symbols or special characters within your document, the Find command can help you locate them. You can search for symbols such as copyright or trademark symbols, mathematical symbols, or any other special characters.
- All of the above: The correct answer is option D, as the Find command in Word allows you to search for characters, formats, and symbols simultaneously. This means you can search for specific words, find text with a specific font style, and locate special characters all at once.
Using the Find command in Word can be a powerful tool to quickly locate and manipulate specific elements within your document. Whether you need to find and replace certain words, change the formatting of specific sections, or insert special characters, the Find command can help you accomplish these tasks efficiently.

Explanation:
To select a text means to highlight or choose a specific portion of text in a document or on a screen. This can be done by clicking and dragging the cursor over the desired text. The selected text is typically visually distinguished by being highlighted or shaded.
When selecting text, you can choose various levels of granularity depending on your needs. Here are the different options:
A: A word
- You can select a single word by double-clicking on it. This is useful when you want to perform word-specific actions such as copying, deleting, or formatting.
B: An entire sentence
- You can select an entire sentence by clicking and dragging the cursor from the beginning to the end of the sentence. This is useful when you want to work with a complete thought or context.
C: A whole document
- You can select a whole document by pressing Ctrl+A (or Command+A on a Mac) on your keyboard. This selects all the text in the document, allowing you to perform actions on the entire content.
D: Any of the above
- When it says "any of the above," it means that you can select text at different levels, from a single word to an entire document, depending on your specific requirements.
In summary, when you are asked to select a text, you can choose to select a word, an entire sentence, a whole document, or any level of text in between. The specific selection depends on your purpose and the actions you want to perform on the selected text.

To display the statistics about a document, you can choose the following option:
A. Tools, word count:
- This option allows you to view the statistics related to the document, such as the number of words, characters, paragraphs, and lines present in the document.
- It provides a comprehensive overview of the document's length and structure.
- By selecting this option, you can easily access and analyze the statistical information of the document.
Note: The other options mentioned (B, C, and D) do not directly provide the statistics about the document. Option B allows you to insert statistics into the document, option C is for checking spelling and grammar, and option D does not exist in most word processing software.

To list synonyms and antonyms of a selected word, the best option is to use the "Tools, Language" feature. Here is a detailed explanation of the solution:
Step 1: Open the document or text editor where you have the selected word.
Step 2: Go to the "Tools" menu in the toolbar.
Step 3: From the "Tools" menu, select the "Language" option.
Step 4: A submenu will appear with various language-related options.
Step 5: Look for the option that says "Synonyms" or "Thesaurus". This is the feature that will provide you with a list of synonyms for the selected word.
Step 6: Click on the "Synonyms" or "Thesaurus" option.
Step 7: A window or sidebar will open with a list of synonyms for the selected word. You can browse through the list and choose the appropriate synonym.
Step 8: To find antonyms, you can either search for the selected word in an online thesaurus or use the "Synonyms" feature again and look for words with opposite meanings.
By following these steps, you will be able to easily find synonyms and antonyms for a selected word using the "Tools, Language" feature.

Answer:
A collection of character and paragraph formatting commands is called a style.
Explanation:
Here is a detailed explanation of the given options and why style is the correct answer:
A: The defaults:
- The term "the defaults" refers to the standard settings or values that are automatically applied in a software or application.
- While defaults can include some formatting options, it does not specifically refer to a collection of character and paragraph formatting commands.
B: A template:
- A template is a pre-designed format or layout that can be used as a starting point for creating documents or files.
- Templates can include formatting options, but they are not necessarily a collection of character and paragraph formatting commands.
C: A style:
- A style is a collection of formatting commands that can be applied to characters, paragraphs, or entire documents.
- Styles define the appearance and layout of text, including font, size, color, alignment, spacing, and more.
- Styles allow for consistent formatting throughout a document or multiple documents.
- By applying a style, you can easily update the formatting of all text with that style by simply modifying the style definition.
- In many word processing applications, styles can be saved and reused, making them a convenient tool for managing formatting.
D: A boilerplate:
- A boilerplate refers to a standardized piece of text or code that can be reused in multiple instances.
- Boilerplates are often used to save time and effort by providing a pre-written or pre-formatted section that can be inserted into a document or codebase.
- While a boilerplate can include formatting commands, it is not specifically focused on character and paragraph formatting.
In conclusion:
- The correct answer for a collection of character and paragraph formatting commands is C: A style.
- Styles provide a convenient way to manage and apply consistent formatting in documents.

Key to Increase Left Indent: Ctrl M
Explanation:
To increase the left indent in various applications such as word processors, text editors, and document creation software, you can use the Ctrl M key combination. Here's a detailed explanation:
1. Open the document or text editor where you want to increase the left indent.
2. Place the cursor at the beginning of the line or paragraph that you want to indent.
3. Press and hold the Ctrl key on your keyboard.
4. While holding the Ctrl key, press the M key.
5. The left indent of the selected line or paragraph should increase.
Alternative Options:
While Ctrl M is commonly used to increase the left indent, it's important to note that different applications may have their own keyboard shortcuts or menu options for this function. Here are a few alternatives:
- Ctrl T: In some applications, this key combination can be used to increase the left indent.
- Tab key: Pressing the Tab key once can also increase the left indent by a predefined amount.
Remember that the specific key or shortcut may vary depending on the software or application you are using. It's always a good idea to refer to the software's documentation or keyboard shortcut list for precise instructions.

To undo the last work, you need to press the keyboard shortcut "Ctrl Z". Here is a detailed explanation of the answer:
Keyboard shortcuts:
- Keyboard shortcuts are combinations of keys that perform a specific action.
- They provide a quick way to perform tasks without using the mouse or navigating through menus.
Undoing the last work:
- When you want to undo the last action you performed, you can use the keyboard shortcut "Ctrl Z".
- This shortcut is commonly used in various applications to reverse the most recent action.
Explanation of the options:
- Option A:

Ctrl U

is not the correct shortcut for undoing the last work. It is commonly used to underline text in some applications.
- Option B:

Ctrl Y

is not the correct shortcut for undoing the last work. It is commonly used to redo or repeat the last action.
- Option C:

Ctrl Z

is the correct shortcut for undoing the last work. It is widely used in most applications to reverse the most recent action.
- Option D:

Ctrl W

is not the correct shortcut for undoing the last work. It is commonly used to close the current window or tab in some applications.
Conclusion:
- To undo the last work, you should press Ctrl Z. This keyboard shortcut is commonly used to reverse the most recent action in various applications.

The key that deletes the character to the left of the cursor is the Backspace key.

• Backspace: This key is typically found on the top right corner of the keyboard and is labeled with an arrow pointing to the left. Pressing the Backspace key will delete the character to the left of the cursor.

Explanation:

When you are editing text in a document or any text input field, the cursor indicates the position where new text will be inserted. The Backspace key allows you to delete characters that are to the left of the cursor.

Here's how the Backspace key works:

1. Place the cursor after the character you want to delete.


2. Press the Backspace key once.


3. The character to the left of the cursor will be deleted.

It's important to note that the Backspace key only deletes the character directly to the left of the cursor. If you want to delete multiple characters or a whole word, you may need to press the Backspace key multiple times.

Other keys mentioned in the question:

• End: The End key is typically found on the top right corner of the keyboard and is labeled with an arrow pointing to the right. It is used to move the cursor to the end of a line of text.


• Home: The Home key is typically found on the top right corner of the keyboard and is labeled with an arrow pointing to the left. It is used to move the cursor to the beginning of a line of text.


• Delete: The Delete key is typically found on the top right corner of the keyboard and is labeled with an arrow pointing to the right and a small "x" symbol. It is used to delete the character to the right of the cursor.

While the End, Home, and Delete keys are important for text editing, they do not delete the character to the left of the cursor like the Backspace key does.

How to save a document with a new name:
To save a document with a new name, follow these steps:
A: Press Ctrl S

• Press the Ctrl key on your keyboard.


• While holding the Ctrl key, press the S key.

B: Click File, Save

• Click on the "File" menu at the top left corner of the application window.


• In the dropdown menu, click on "Save".

C: Click Tools, Options, Save

• Click on the "Tools" menu at the top of the application window.


• In the dropdown menu, click on "Options".


• In the options window, click on "Save" in the left sidebar.

D: Click File, Save As

• Click on the "File" menu at the top left corner of the application window.


• In the dropdown menu, click on "Save As".


• A dialog box will appear, allowing you to choose the location and enter a new name for the document.


• Enter the desired name for the document in the "File name" field.


• Choose the destination folder where you want to save the document.


• Click the "Save" button.

By following these steps, you can save a document with a new name using different methods such as keyboard shortcuts or menu options in the application.