SSC CGL Exam > SSC CGL Videos > Tier 2 - Study Material, Online Tests, Previous Year > Creating Reports in Access
Creating Reports in Access Video Lecture - SSC CGL Tier 2 - Study Material,
FAQs on Creating Reports in Access Video Lecture - SSC CGL Tier 2 - Study Material, Online
| 1. What is a report in Access? |  |
Ans. A report in Access is a formatted presentation of data from one or more tables or queries. It allows users to organize and summarize data in a meaningful way, making it easier to analyze and understand the information.
| 2. How can I create a report in Access? | |
Ans. To create a report in Access, you can use the Report Wizard or design it manually. With the Report Wizard, you can choose the fields, grouping, sorting, and layout options, and Access will generate the report for you. Alternatively, you can design the report manually by selecting the desired fields, adding headers, footers, and formatting the report to your specific requirements.
| 3. Can I customize the appearance of my reports in Access? | |
Ans. Yes, you can customize the appearance of your reports in Access. Access provides various tools and options to modify the layout, fonts, colors, and styles of your reports. You can add logos, images, and charts, as well as adjust the spacing, alignment, and size of report elements to create a visually appealing and professional-looking report.
| 4. How can I include calculations in my reports? | |
Ans. Access allows you to include calculations in your reports using expressions. You can perform basic arithmetic operations, such as addition, subtraction, multiplication, and division, as well as more complex calculations using functions. By adding calculated fields to your report, you can display totals, averages, percentages, or any other calculated values based on the data in your tables or queries.
| 5. Can I export my Access reports to other formats? | |
Ans. Yes, you can export your Access reports to various formats, such as PDF, Excel, Word, HTML, and more. This allows you to share your reports with others who may not have Access installed or to integrate them into other documents or presentations. Access provides an easy-to-use export wizard that guides you through the process of selecting the desired format and options for exporting your reports.
Text Transcript from Video
At some point, you're probably going to want
to present some of your data to another person,
and Access lets you create professional looking
reports to do this.
Just like a query, a report can pull in information
from one or more tables or queries, but it
gives you a lot more control over how the
data looks on the page.
In this video, we're just going to focus on
making a simple report based on a single query.
I'm going to open the Orders Query… but
you can use any table or query that you want.
And then in the Create tab, click the Report
command… and your report should instantly
appear.
Now it's probably not going to look perfect,
so at this point you can clean up the layout.
And to do this you'll need to make sure you're
in Layout View.
In this report, some of these columns are
too wide, so I need to adjust them.
When you click on a column, a yellow border
will appear, and you can drag the edge to
change the width.
And I'm adjusting each column just enough
to make everything fit on the page.
If you make your columns too narrow, then
you may cut off some of your data.
You can also get rid of any extra fields that
you don't need.
We probably don't need the zip code in this
report… so I'll delete it by pressing the
Delete key.
I'll also delete the title and these empty
cells.
I'm going to scroll through the report to
make sure everything looks right.
And if any elements are outside this dotted
line, then they're going to be off the page
when you print it.
So I'm going to drag this page number over
to the left.
Now one thing you can't do within a report
is edit records.
However, you can sort and filter them.
I want to just show the orders from December,
so I'll right-click the Pickup Date column…
and then go to Date Filters…
All Dates In Period… and select December.
And I'd also like these dates to be sorted.
I'll right-click them again… and choose
Sort Oldest to Newest.
When you're done changing the layout, you
can switch to Report View… and this will
let you view it without the gridlines.
And finally, we should Save this report.
I'll call it December Orders…
And now, we have a report that we can come
back to at any time if we want to make changes
or print it.
to present some of your data to another person,
and Access lets you create professional looking
reports to do this.
Just like a query, a report can pull in information
from one or more tables or queries, but it
gives you a lot more control over how the
data looks on the page.
In this video, we're just going to focus on
making a simple report based on a single query.
I'm going to open the Orders Query… but
you can use any table or query that you want.
And then in the Create tab, click the Report
command… and your report should instantly
appear.
Now it's probably not going to look perfect,
so at this point you can clean up the layout.
And to do this you'll need to make sure you're
in Layout View.
In this report, some of these columns are
too wide, so I need to adjust them.
When you click on a column, a yellow border
will appear, and you can drag the edge to
change the width.
And I'm adjusting each column just enough
to make everything fit on the page.
If you make your columns too narrow, then
you may cut off some of your data.
You can also get rid of any extra fields that
you don't need.
We probably don't need the zip code in this
report… so I'll delete it by pressing the
Delete key.
I'll also delete the title and these empty
cells.
I'm going to scroll through the report to
make sure everything looks right.
And if any elements are outside this dotted
line, then they're going to be off the page
when you print it.
So I'm going to drag this page number over
to the left.
Now one thing you can't do within a report
is edit records.
However, you can sort and filter them.
I want to just show the orders from December,
so I'll right-click the Pickup Date column…
and then go to Date Filters…
All Dates In Period… and select December.
And I'd also like these dates to be sorted.
I'll right-click them again… and choose
Sort Oldest to Newest.
When you're done changing the layout, you
can switch to Report View… and this will
let you view it without the gridlines.
And finally, we should Save this report.
I'll call it December Orders…
And now, we have a report that we can come
back to at any time if we want to make changes
or print it.
About this Video
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Feb 19, 2026 Last updated
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