Test: Introduction to MS-Word 2016 - Class 3 MCQ

MS-Word is not an operating system (like Windows). It is not used for spreadsheets (Excel) or databases (Access). It is a word processor designed for creating, editing, and formatting text documents.

• Earlier versions (Word 2003 and earlier) used .doc.
• From Word 2007 onwards, the default is .docx (x stands for XML-based format).
• Though Word allows saving in .txt or .pdf, these are optional formats, not the default.

The Home tab contains commonly used options like Font, Paragraph, and Styles.
Font group allows you to change font type, size, bold, italics, underline, color.
Hence, the Home tab is considered the “control centre” for text formatting.

WordArt = decorative text.
Track Changes = editing tool.
Mail Merge = used for letters.
Spelling & Grammar tool (under Review tab) highlights errors and provides corrections.

Ctrl + S = Save file.
Ctrl + A = Select all.
Ctrl + F = Find text.
Ctrl + Alt + S = Split screen.
Thus, Ctrl + S is one of the most important shortcuts for avoiding data loss.

Track Changes marks insertions, deletions, and edits made by different users.
It is widely used for collaborative editing.
Helps teachers, editors, or reviewers to suggest changes without altering the original text.

Mail Merge lets you create personalized letters for many people.
Example: A school can send the same notice with different student names.
It pulls data from Excel or Access and merges it into Word letters.

Ctrl + Z = Undo (reverse the last action). Ctrl + Y = Redo (restore what was undone). Ctrl + P = Print. Undo is one of the most useful tools for correcting mistakes quickly.

Bullets and Numbering are used for lists.
They make data look organized and easy to read.
Example: Creating step-wise notes or exam answers in points.

Portrait = vertical layout → default in Word.
Landscape = horizontal layout (used for tables or charts).
Users can switch orientation under the Page Layout tab.

Ctrl + A = Select all text/content in the document.
Ctrl + C = Copy. Ctrl + X = Cut. Ctrl + V = Paste.
Hence, Ctrl + A is the universal shortcut for selecting everything.

"Find" helps to quickly locate text.
"Replace" lets you change the word everywhere in the document.
Example: Replace "2015" with "2016" in a 20-page document instantly.

Headers appear at the top of every page.
Footers appear at the bottom of every page.
Commonly used for page numbers, document titles, and dates.

Word Wrap ensures you don’t have to press "Enter" at the end of each line.
The cursor automatically jumps to the next line when the text reaches the margin.
This makes typing smooth and efficient.

The Insert tab allows adding objects like pictures, tables, shapes, SmartArt, and charts.
It is the tab used for enriching a document with visual elements.

Thesaurus helps improve vocabulary by suggesting synonyms and antonyms.
Example: For “Happy” → synonyms like “Glad, Cheerful, Joyful.”
It’s available under the Review tab.

Print Layout View shows how the document looks on paper.
Draft View = simplified text view.
Outline View = shows structure.
Web Layout = how it would appear in a browser.

Mail Merge creates personalized letters in bulk.
Example: “Dear Ravi” and “Dear Neha” in separate letters from the same template.
It merges data from a spreadsheet/database into Word documents.

Microsoft Word 2016 uses Calibri as the default font.
Font size = 11.
Users can change the default font, but Calibri 11 is the preset standard.

Go To (Ctrl + G) allows jumping directly to a page, section, line, or bookmark.
Saves time instead of scrolling through long documents.
It is a powerful navigation tool for editing large files.