Test: Notice Writing - Class 7 MCQ

In standard school format, the first thing at the top of a notice is the Name of the Institution/Organization, then the word NOTICE, followed by date, title, and body.
For example (CBSE format):
ABC Public School
NOTICE
Date: …….
Title: …….
Body …….
(Signature)
Name
Designation

A notice serves as a means of communication intended for a broad audience. It is typically used to provide essential information that needs to reach many people efficiently. Here are some key points regarding a notice:

• Purpose: A notice aims to convey important updates, announcements, or instructions.
• Audience: It is designed for a large group rather than an individual.
• Format: Notices can be displayed publicly, such as on bulletin boards or in newsletters.
• Content: The information is usually brief and straightforward to ensure clarity.

In summary, a notice is primarily an information tool for a wide audience, focusing on clarity and accessibility.

Notices serve various purposes, including:

• A notice can inform people about an event, such as a meeting, concert, or festival.

• It may outline details of a programme, providing schedules and activities.

• Notices can also be used to report lost property, helping individuals to recover their belongings.

In essence, notices play a crucial role in communication, making them applicable to all the mentioned scenarios.

In a notice, the use of first-person pronouns should be avoided.

• Using pronouns like me, my, and I can make the notice sound informal.
• Notices are meant to convey information clearly and professionally.
• To maintain a formal tone, it is best to use neutral language.
• By avoiding personal pronouns, the focus remains on the message rather than the speaker.

For example:

• Instead of saying "I will attend the meeting," state "The meeting will be attended."
• This approach enhances clarity and professionalism.

In summary, it is advisable to avoid using any first-person pronouns in a notice to ensure a formal and clear communication style.

In formal notices (especially in academic or professional contexts), the word "NOTICE" is conventionally written in BLOCK LETTERS (capitalized, bold, and non-stylized) as the heading. This ensures maximum visibility and clarity.

Why Other Options Are Incorrect:

• A (Cursive): Cursive writing is decorative and informal, unsuitable for official notices.

• C (Calligraphy): Artistic calligraphy is reserved for invitations or artistic purposes, not formal communication.

• D (All the above): Incorrect, as formal notices strictly adhere to standardized block letters.

Notices are formal, purpose-driven documents designed to convey information (e.g., announcements, instructions, alerts). Their primary goal is clarity and communication, not showcasing personal handwriting.

Why Other Options Are Valid Purposes for Notices:

• A (Event): Notices inform about upcoming events (e.g., meetings, competitions).

• B (Programme): Notices announce programs (e.g., workshops, seminars).

• D (Lost property): Notices are used to report lost/found items.

Why C Is Incorrect:
Handwriting display is irrelevant to the functional purpose of a notice. While notices can be handwritten, their value lies in the content, not the style or quality of handwriting. In formal settings, notices are often typed to ensure readability.

Key Takeaway:
Notices serve practical communication needs; aesthetics like handwriting are secondary.

The purpose of the notice is to announce and display information to a specific group of people.

• Notices are designed to convey important details.
• They target a particular audience rather than the general public.
• This ensures that relevant information reaches the intended recipients.
• Notices can cover various topics, such as events, changes, or updates.

In summary, notices serve a focused communication purpose, making them effective tools for sharing information with designated groups.

In a formal notice, the standard structure concludes with the designation of the writer after their name.
Here’s the typical sequence:

1. Body of the notice (details of the event, instructions, etc.).

2. Name of the issuer (e.g., "John Doe").

3. Designation (e.g., "Secretary" or "Principal").

While a handwritten signature (B) might physically appear last in some cases, formal notices (especially in exams or institutional contexts) prioritize typed designation as the final element. The designation clarifies the authority of the issuer, making it the logical conclusion.

In a formal notice, the issuer’s name is written in full (e.g., "John Smith") to ensure clarity and authority. This avoids ambiguity and establishes accountability.

Why Other Options Are Incorrect:

• A (Initials): Too vague (e.g., "J.S." does not clearly identify the issuer).

• C (First name): Informal and unprofessional (e.g., "John" lacks proper identification).

• D (Any of the above): Incorrect, as formal notices strictly require the full name for authenticity.

A home may not be the best location to display a public notice for several reasons:

• Privacy: Homes are private spaces, and notices displayed here may not reach the intended audience.
• Visibility: Notices in a home are often less visible to the public compared to communal areas.
• Relevance: Notices are generally meant for broader audiences, making places like school notice boards or lobbies of residential complexes more suitable.
• Purpose: The primary purpose of a notice is to inform a large group, which is better achieved in public or shared spaces.

A formal notice is typically written in a single, concise paragraph to maintain clarity and brevity. The body of the notice should include all essential details (what, where, when, etc.) without unnecessary elaboration. While real-world notices may occasionally use multiple short paragraphs for complex information, in academic or examination contexts, the standard expectation is a single paragraph to test concise communication skills.

Why Not Other Options?

• B (Paragraphs): Rarely preferred in exams unless explicitly allowed.

• C (Para): An abbreviation, not a structural guideline.

• D (As many as required): While flexibility exists in informal settings, exams emphasize strict formatting rules.

Key Takeaway: For structured assessments, always format the notice’s body as one cohesive paragraph to meet formal requirements.

In most academic or examination contexts (e.g., CBSE, ICSE, or school-level assessments), the body of a formal notice is typically restricted to 50 words. This limit ensures conciseness and clarity while including essential details like the event’s purpose, date, time, venue, and instructions.

Example Breakdown:
A standard notice might include:

• Heading (e.g., "NOTICE")

• Date

• Event title

• Body (key details: what, when, where, audience, action required)

• Issuer’s name and designation

A 50-word limit forces students to prioritize brevity without omitting critical information. While real-world notices may not always adhere strictly to this rule, exams emphasize it to test precise communication skills.

Why Not Other Options?

• B (Forty) / C (Thirty): These are stricter limits and less commonly prescribed.

• D (No limit): While true in informal settings, exams and formal guidelines usually enforce a word cap.

Thus, A: Fifty is the most widely accepted answer in educational contexts.

A formal notice must concisely answer the essential questions to ensure clarity and completeness:

1. What (the event/announcement/action).

2. Where (location/venue).

3. When (date, time, and sometimes deadline).

Optional but not mandatory:

• Who (target audience or organizer).

• Why (reason/purpose) and How (instructions) may be included but are not always required.

Why other options are incorrect:

• B (How): Instructions ("how") are useful but not mandatory in all notices (e.g., a simple event announcement).

• C (Whose): Ownership ("whose") is irrelevant unless specifying authority (e.g., "issued by the Principal").

• D (Why): The purpose ("why") can add context but is not strictly necessary.

Example:
A school notice about a meeting might state:
"All students are informed about the Annual Sports Day (What) on 25th March (When) in the school grounds (Where)."

Thus, A is the correct answer, as these three elements are universally required.

The name written at the end of a notice should be that of the authorised person. This is important for several reasons:

• Accountability: Signing a notice indicates who is responsible for the content and actions described.
• Clarity: It helps recipients understand who to contact for questions or further information.
• Professionalism: Including an authorised name adds a level of formality and legitimacy to the notice.

In contrast, the names of invitees or receivers are not necessary at the end of the notice, as their roles do not involve the authorship or the responsibility for the notice's content.

In a notice, certain elements are crucial for effective communication. However, not all components are necessary. Here are the key aspects typically included:

• Time: Indicates when the event will take place.
• Catchy heading: Captures attention and summarises the notice's purpose.
• Venue: Specifies where the event will occur.

One element that is generally not required is the address of the sender. While it can be helpful in some contexts, it is not a standard component of every notice.