Test: Text Formatting In MS Word (Part - 1) - Class 5 MCQ

Microsoft Word or MS-WORD (often called Word) is a Graphical word processing program that users can type with. It is made by the computer company Microsoft. Its purpose is to allow users to type and save documents. It's an application software

Office Open XML (OOXML) format was introduced with Microsoft Office 2007 and became the default format of Microsoft Word ever since. Pertaining file extensions include: . docx – Word document.

Opening MS-Word: Sequence of Steps
To open MS-Word, you need to follow the correct sequence of steps. The correct sequence is:
Step 1:
Click on the "Start" button from the Windows taskbar.
Step 2:
Navigate to the "Programs" or "All Programs" option.
Step 3:
Look for the "MS-Office" folder or the "Microsoft Office" folder within the Programs menu.
Step 4:
Click on the "MS-Office" or "Microsoft Office" folder to expand it.
Step 5:
Within the MS-Office or Microsoft Office folder, locate the "MS-Word" or "Microsoft Word" application.
Step 6:
Click on the "MS-Word" or "Microsoft Word" application to open it.
Example:
For example, if you are using Windows 10, the sequence of steps would be:
Start → Programs → MS-Office → MS-Word
Note: The exact sequence of steps may vary slightly depending on the version of Windows and MS-Office you are using. However, the general procedure remains the same.
Conclusion:
By following the correct sequence of steps, you can easily open MS-Word and start working on your documents.

Shortcut key to create a new document in MS-Word:
To create a new document in MS-Word, you can use the following shortcut key:
Answer: A - Ctrl + N
Explanation:
- To create a new document in MS-Word, you can use the Ctrl + N shortcut key combination.
- Here, "Ctrl" refers to the Control key on your keyboard.
- Press and hold the Control key (Ctrl) and then press the "N" key.
- This combination will create a new blank document in MS-Word.
Steps to create a new document:
1. Open MS-Word on your computer.
2. Press and hold the Ctrl key on your keyboard.
3. While holding the Ctrl key, press the N key.
4. A new blank document will be created in MS-Word.
Additional Information:
- The Ctrl + M shortcut key combination is used to indent a paragraph in MS-Word.
- The Ctrl + O shortcut key combination is used to open an existing document in MS-Word.
- The Ctrl + A shortcut key combination is used to select the entire document in MS-Word.

Explanation of the use of combination keys Ctrl S in Microsoft Word:

The combination keys Ctrl S in Microsoft Word are used for saving a document. When you press Ctrl S, it performs the function of saving the current document with any changes made to it. This is a commonly used shortcut that helps to save time and effort in manually clicking on the save button.

Benefits of using Ctrl S:

Using Ctrl S to save a document in Microsoft Word has several benefits:

• Efficiency: By using the keyboard shortcut Ctrl S, you can quickly save your document without the need to navigate through menus or use the mouse.


• Time-saving: Pressing Ctrl S is faster than manually clicking on the save button, especially when you need to save your document frequently.


• Preventing data loss: Saving your document regularly with Ctrl S ensures that any changes made are saved, reducing the risk of losing important data in the event of a system crash or power failure.


• Autosave: In some scenarios, Ctrl S triggers the autosave feature in Microsoft Word, which automatically saves your document at regular intervals, providing an additional layer of protection against data loss.

Overall, using the combination keys Ctrl S in Microsoft Word is an essential and time-saving practice to ensure that your work is saved and protected from unexpected events.

1. Choose Open from the File menu. The Open a File dialog box lists files and folders in your current folder. ...
2. Select the name of the document you want to open, or type the document name in the Enter file name field.
3. Press Return or click OK. Note -

Shortcut Key to Jump Cursor to Starting Position in MS-Word: Ctrl + Home
To jump the cursor to the starting position of a document in MS-Word, you can use the shortcut key Ctrl + Home. This allows you to quickly navigate to the beginning of your document, regardless of where the cursor is currently located.
Here is a detailed explanation of how to use this shortcut key:
1. Press and hold the Ctrl key on your keyboard.
2. While holding the Ctrl key, press the Home key.
3. The cursor will instantly move to the starting position of the document.
Using this shortcut key is much faster than manually scrolling or using the mouse to reach the beginning of a lengthy document. It can save you time and effort, especially when working with large files.
Remember, the Home key alone will only move the cursor to the beginning of the current line, while Ctrl + Home will take you to the very start of the document.
Summary:
Shortcut Key: Ctrl + Home
Function: Jump the cursor to the starting position of the document in MS-Word.

How to select the whole text of the document in MS-Word:
To select the entire text of a document in MS-Word, you can follow these steps:
Method 1: Using Keyboard Shortcut
1. Place your cursor at the beginning of the document.
2. Press and hold the "Ctrl" key on your keyboard.
3. While holding the "Ctrl" key, press the "A" key.
4. The entire text of the document will now be selected.
Method 2: Using the Ribbon
1. Click on the "Home" tab in the MS-Word ribbon.
2. Locate the "Editing" group on the ribbon.
3. Click on the "Select" dropdown arrow in the "Editing" group.
4. Select the "Select All" option from the dropdown menu.
5. The entire text of the document will now be selected.
Method 3: Using the Context Menu
1. Right-click anywhere in the document.
2. In the context menu that appears, click on the "Select All" option.
3. The entire text of the document will now be selected.
Method 4: Using the Navigation Pane
1. Click on the "View" tab in the MS-Word ribbon.
2. In the "Show" group, check the "Navigation Pane" option to display the navigation pane on the left side of the screen.
3. In the navigation pane, click on the "Headings" tab to display the document headings.
4. Right-click on any heading and select the "Select All" option from the context menu.
5. The entire text of the document will now be selected.
Remember, selecting the entire text of a document allows you to perform various actions such as formatting, deleting, copying, or applying styles to the entire content at once, making it an efficient way to manipulate the document as a whole.

How to create a blank line between two lines in a document:
- Option A: Press enter at the end of the 1st line
- Option B: Press enter at the end of the 2nd line
- Option C: Press enter at the start of the 2nd line
- Option D: Both (a) and (c)

To create a blank line between two lines in a document, you can follow these steps:
Option A: Press enter at the end of the 1st line:
1. Place your cursor at the end of the 1st line.
2. Press the "Enter" key on your keyboard.
3. This will create a blank line between the 1st and 2nd lines.
Option B: Press enter at the end of the 2nd line:
1. Place your cursor at the end of the 2nd line.
2. Press the "Enter" key on your keyboard.
3. This will create a blank line between the 1st and 2nd lines.
Option C: Press enter at the start of the 2nd line:
1. Place your cursor at the start of the 2nd line.
2. Press the "Enter" key on your keyboard.
3. This will create a blank line between the 1st and 2nd lines.
Option D: Both (a) and (c):
1. You can use either Option A or Option C to create a blank line between the 1st and 2nd lines.
Remember that pressing the "Enter" key inserts a new line or paragraph break, which creates a blank line between the two lines in the document.

How to delete a particular word in a document using shortcut key?
To delete a particular word in a document using a shortcut key, you can follow these steps:
Option 1: Ctrl + Del
- Place the cursor at the end of the word you want to delete.
- Press the Ctrl key and the Del key simultaneously.
Option 2: Alt + Del
- Place the cursor at the end of the word you want to delete.
- Press the Alt key and the Del key simultaneously.
Option 3: Ctrl + Backspace
- Place the cursor at the end of the word you want to delete.
- Press the Ctrl key and the Backspace key simultaneously.
Option 4: Both (a) and (c)
- Both Ctrl + Del and Ctrl + Backspace can be used to delete a particular word in a document.
These shortcut keys provide a quick and efficient way to delete a specific word without the need for manually selecting and deleting the word. You can choose the option that feels most comfortable for you or use both options interchangeably depending on your preference and the specific situation.
Remember to save your document after making any changes to ensure that the deleted word is permanently removed from the document.