Test: Introduction to Microsoft Excel 2016 - Class 9 MCQ

Microsoft Office Package Spreadsheet Application:
- Excel: Excel is a spreadsheet application in the Microsoft Office package. It is primarily used for creating, organizing, and analyzing data in a tabular format. It allows users to perform calculations, create charts and graphs, and automate tasks using formulas and functions.
Other Microsoft Office Applications:
- Word: Word is a word processing application used for creating and editing documents. It is commonly used for writing letters, reports, and essays. However, it does not have the functionality of a spreadsheet application.
- PowerPoint: PowerPoint is a presentation application used for creating slideshows. It allows users to add text, images, and multimedia content to create visually appealing presentations. However, it does not have the functionality of a spreadsheet application.
- Access: Access is a database management application used for storing and retrieving large amounts of data. It allows users to create and manage databases, design forms and reports, and create queries. However, it does not have the functionality of a spreadsheet application.
Therefore, the correct answer is Excel (option B).

Explanation:
To determine the total number of rows in an Excel worksheet, we need to consider the version of Excel being used.
In Excel 2003 and earlier versions, the maximum number of rows is 65,536.
In Excel 2007 and later versions, including Excel 2010, Excel 2013, Excel 2016, and Excel 2019, the maximum number of rows is significantly increased to accommodate larger data sets.
The correct answer is option C: 1048576, which represents the total number of rows in Excel 2007 and later versions.
Here is a breakdown of the options:
- Option A: 256 represents the total number of columns in an Excel worksheet, not the number of rows.
- Option B: 1024 is not the correct answer and does not represent the total number of rows in an Excel worksheet.
- Option C: 1048576 is the correct answer and represents the total number of rows in Excel 2007 and later versions.
- Option D: 1048578 is not the correct answer and does not represent the total number of rows in an Excel worksheet.
Therefore, the correct answer is option C: 1048576.

Explanation:
The correct answer is D: : (colon).
- A cell range is a collection of two or more cells within a spreadsheet that are selected as a group.
- The colon symbol (: colon) is used to indicate a range between two cell references.
- The colon symbol is used in Excel and other spreadsheet software to specify the starting and ending cells of a range.
- For example, if you want to select cells A1 to A5, you would write it as A1:A5.
- The colon symbol is used to separate the starting cell reference from the ending cell reference in the range.
- The colon symbol can be used for both horizontal and vertical ranges.
- For horizontal ranges, the starting cell reference is on the left, and the ending cell reference is on the right.
- For vertical ranges, the starting cell reference is at the top, and the ending cell reference is at the bottom.
- Cell ranges are commonly used in formulas, functions, and formatting to apply changes to a group of cells at once.
In summary, the colon symbol (:) is used to indicate a cell range in spreadsheets.

Explanation:
The correct answer is A: Name Box.
- The Name Box is located next to the formula bar in Excel.
- It displays the reference of the active cell or the selected range of cells.
- The active cell is the cell in which you are currently working or the cell that is selected.
- The reference in the Name Box is the combination of the column letter and row number of the active cell.
- It allows you to quickly identify the location of the active cell and navigate to different cells by typing in the desired reference in the Name Box.
Therefore, the Name Box is the correct option that shows the reference to the active cell.

Default Extension of Excel File

The default extension of an Excel file is .xlsx.

Explanation:

• Excel is a spreadsheet program developed by Microsoft, and it is commonly used for organizing and manipulating data.


• The default extension of an Excel file refers to the suffix or the characters that appear at the end of the file name.


• The .xlsx extension stands for XML Spreadsheet Format, which is the default file format used by Microsoft Excel for saving workbooks.


• This file format was introduced with the release of Microsoft Office 2007 and is used in subsequent versions.


• The .xlsx format is based on the Open XML standard and offers several advantages, including improved file size, compatibility with other spreadsheet programs, and enhanced data recovery options.


• Other file extensions mentioned, such as .xld, .xlm, and .xlExcel, are not the default extensions for Excel files.


• The .xld extension refers to an Excel dialog file, .xlm refers to an Excel macro file, and .xlExcel is not a recognized extension.


• It is important to use the correct file extension when saving Excel files to ensure compatibility and proper functionality.

In conclusion, the default extension of an Excel file is .xlsx, which is used to save workbooks in XML Spreadsheet Format.

Default Name for an Excel Workbook
The default name for an Excel Workbook is "Book1".

To answer this question, we need to understand the default naming convention used by Microsoft Excel for workbooks. Here is a detailed explanation:
1. Default Naming Convention:
- When you open a new workbook in Excel, it is automatically assigned a default name.
- This default name typically consists of the word "Book" followed by a number.
- The number increments as you open additional workbooks without saving them.
2. Options to Choose from:
The options provided in the question are as follows:
A: Workbook1
B: Worksheet1
C: Sheet1
D: Book1
3. Eliminating the Incorrect Options:
- Option A ("Workbook1") is not the correct answer because the default name does not include the number "1".
- Option B ("Worksheet1") is not the correct answer because it refers to a specific sheet within a workbook, not the entire workbook itself.
- Option C ("Sheet1") is not the correct answer for the same reason as option B.
- Option D ("Book1") is the correct answer because it follows the default naming convention used by Excel.
4. Final Answer:
Therefore, the correct answer is option D: "Book1". This is the default name assigned to a new Excel Workbook when it is opened.
Note:
- It is important to remember that the default name can be changed by the user at any time by simply saving the workbook with a different name.
- Additionally, the default name may vary depending on the version of Excel being used. However, "Book1" is a common default name across different versions.

Cell Reference
A cell reference is a way to identify a specific cell in a spreadsheet. It is used in formulas and functions to perform calculations or retrieve data from a specific cell.
Constituents of a Cell Reference
A cell reference consists of a combination of column and row identifiers.

• Column name followed by a row number: This is the correct format for a cell reference. The column name is represented by a letter and the row number is represented by a number. For example, "A1" represents the cell in column A and row 1.


• Row number followed by a column name: This is an incorrect format for a cell reference. The column name should always come before the row number.


• Row number followed by a hyphen and a column name: This is an incorrect format for a cell reference. There is no need for a hyphen in a cell reference.


• Column name followed by a hyphen and a row number: This is an incorrect format for a cell reference. The column name should always come before the row number and there is no need for a hyphen.

Therefore, the correct answer is A: It is column name followed by a row number.

Active Cell
- The cell that is currently being used or selected in a spreadsheet or worksheet is called the active cell.
- It is the cell where data can be entered, edited, or modified.
- The active cell is typically indicated by a bold outline or a different color compared to the other cells.
- It is the reference point for any actions or operations performed in the spreadsheet.
- The active cell can be changed by clicking on another cell or by using keyboard shortcuts.
- When a cell is selected or activated, any changes made will affect that particular cell.
- Formulas, formatting, and other functions can be applied to the active cell.
- The active cell is important for data entry, calculations, and analysis in spreadsheets.
- It allows users to navigate and manipulate data efficiently within a worksheet or spreadsheet.
- The active cell can be used to perform various tasks such as entering data, applying formatting, copying and pasting, and creating formulas.

Answer:
The correct function key used for editing in a cell is F2.
Explanation:
When working with spreadsheets or data in programs like Microsoft Excel, the F2 function key is commonly used for editing a cell. Here's how it works:
1. Select the cell you want to edit by clicking on it.
2. Press the F2 key on your keyboard.
3. The selected cell will now be in edit mode, and you can make changes to its contents.
4. Use the arrow keys to navigate within the cell and make any necessary edits.
5. Press Enter when you're done editing to save the changes.
Using the F2 key for editing cells can be more efficient than double-clicking on the cell or using the formula bar, especially when dealing with large datasets. It allows for quick and easy editing without the need for excessive mouse clicks or cursor movements.
It's important to note that the specific function keys used for editing may vary depending on the software or program you're using. However, in most spreadsheet applications, including Microsoft Excel, the F2 key is the standard key for cell editing.

Horizontal Alignment:
Horizontal alignment refers to the positioning of text or objects horizontally within a given space. In HTML, there are several options for horizontal alignment, and the following options come under horizontal alignment:
Left Alignment:
- Left alignment refers to the positioning of text or objects on the left side of a container or page.
- It is denoted by the CSS property "text-align: left;".
- The content is aligned to the left margin of the container.
Right Alignment:
- Right alignment refers to the positioning of text or objects on the right side of a container or page.
- It is denoted by the CSS property "text-align: right;".
- The content is aligned to the right margin of the container.
Center Alignment:
- Center alignment refers to the positioning of text or objects in the center of a container or page.
- It is denoted by the CSS property "text-align: center;".
- The content is aligned in the center of the container.
All of these:
- This option refers to the fact that all the mentioned alignments (left, right, and center) come under horizontal alignment.
Therefore, the correct answer is option D: All of these.