Fill in the blank: The statutory report must be sent to members at least ___ days before the statutory meeting.

21

True or False: A private company is required to hold a statutory meeting within six months of its incorporation.

False. Only public companies limited by shares are required to hold a statutory meeting within that timeframe.

What is the role of the Chairman during a Board meeting?

The Chairman is responsible for maintaining order, conducting the meeting, ensuring the quorum is present, and recording the proceedings.

According to the Companies Act, what is the maximum interval allowed between two annual general meetings?

The gap should not exceed fifteen months.

What happens if a quorum is not present at a meeting called upon the requisition of members?

The meeting will stand dissolved.

True or False: The minutes of a meeting must be signed by the Company Secretary.

False. The minutes must be signed by the Chairman.

Fill in the blank: Records of meetings must be preserved for a minimum of ___ financial years.

8

What is required for a valid proxy appointment according to the Companies Act?

The proxy appointment must be in writing, signed by the appointor, and can be revoked before the proxy votes.

What are the key responsibilities of the Chairman during a Board Meeting?

Chairman oversees board meeting conduct.

• Ensures meeting is orderly.

• Confirms quorum is present.

• Records proceedings accurately.