CBSE Textbook: Management in Sporting Events | Physical Education Class 12(XII) - Notes & Model Test Papers - Humanities/Arts PDF Download

 Page 1


1
Physical EDUCATION-XII
UNIT 
I
 MANAGEMENT OF 
SPORTING EVENTS
Overview
 W Functions of Sports Events Management (Planning, Organising, Staffing, 
Directing  Controlling)
 W Various Committees and their Responsibilities (pre; during and post)
 W Fixtures and its procedures – Knock-Out (Bye and Seeding) and League 
(Staircase and Cyclic)
 W Intramural and Extramural – Meaning, Objectives and its Significance
 W Community Sports – Purpose and benefits
After completing the study of the unit, you will be able to:
 W describe the functions of Sports Event Management 
 W classify the committees and its responsibilities in sports event
 W differentiate the different type of tournament
 W prepare fixtures of knock out and league
 W distinguish between intramural and extramural sports events
 W design community sports program
Page 2


1
Physical EDUCATION-XII
UNIT 
I
 MANAGEMENT OF 
SPORTING EVENTS
Overview
 W Functions of Sports Events Management (Planning, Organising, Staffing, 
Directing  Controlling)
 W Various Committees and their Responsibilities (pre; during and post)
 W Fixtures and its procedures – Knock-Out (Bye and Seeding) and League 
(Staircase and Cyclic)
 W Intramural and Extramural – Meaning, Objectives and its Significance
 W Community Sports – Purpose and benefits
After completing the study of the unit, you will be able to:
 W describe the functions of Sports Event Management 
 W classify the committees and its responsibilities in sports event
 W differentiate the different type of tournament
 W prepare fixtures of knock out and league
 W distinguish between intramural and extramural sports events
 W design community sports program
2
Physical EDUCATION-XII
Q.  Have you heard about fixtures in sports? Discuss in your group and share your 
views   with the class.
1.1 Functions of Sports Events Management
Planning
Planning is the foremost function in sports as it gives a view of future course of 
action. To be effective, a plan should be specific, logical, flexible and complete in 
all aspects and should assist in controlling future events. A plan must comprehend all 
the other functions of management like organising, staffing, directing and controlling 
in order to achieve the predetermined goals.
In sports and sports events, planning plays important role to make the event run 
smoothly, effectively and remain free from conflict. Effective planning must clearly 
define aims, goals and objectives of the event. It should also explain the procedure 
or method to achieve the target in simple and easy to understand language. A sports 
plan should be prepared in a professional manner incorporating the elements of 
commitment, enjoyment and voluntary effort.
Page 3


1
Physical EDUCATION-XII
UNIT 
I
 MANAGEMENT OF 
SPORTING EVENTS
Overview
 W Functions of Sports Events Management (Planning, Organising, Staffing, 
Directing  Controlling)
 W Various Committees and their Responsibilities (pre; during and post)
 W Fixtures and its procedures – Knock-Out (Bye and Seeding) and League 
(Staircase and Cyclic)
 W Intramural and Extramural – Meaning, Objectives and its Significance
 W Community Sports – Purpose and benefits
After completing the study of the unit, you will be able to:
 W describe the functions of Sports Event Management 
 W classify the committees and its responsibilities in sports event
 W differentiate the different type of tournament
 W prepare fixtures of knock out and league
 W distinguish between intramural and extramural sports events
 W design community sports program
2
Physical EDUCATION-XII
Q.  Have you heard about fixtures in sports? Discuss in your group and share your 
views   with the class.
1.1 Functions of Sports Events Management
Planning
Planning is the foremost function in sports as it gives a view of future course of 
action. To be effective, a plan should be specific, logical, flexible and complete in 
all aspects and should assist in controlling future events. A plan must comprehend all 
the other functions of management like organising, staffing, directing and controlling 
in order to achieve the predetermined goals.
In sports and sports events, planning plays important role to make the event run 
smoothly, effectively and remain free from conflict. Effective planning must clearly 
define aims, goals and objectives of the event. It should also explain the procedure 
or method to achieve the target in simple and easy to understand language. A sports 
plan should be prepared in a professional manner incorporating the elements of 
commitment, enjoyment and voluntary effort.
3
Physical EDUCATION-XII
Organising
Organising is a next step after planning. It is a process of execution of the plan. 
This includes distributing resources and organising personnel in order to achieve the 
goals established in the planning stage. Organising stage determines the type of jobs 
and responsibility to achieve planning objectives. Preparation of organisation chart 
with various positions and reporting should be illustrated in this stage.
Staffing
This refers to identifying key staff positions, and ensuring that proper talent  is 
serving that specific job duty in order to achieve the aims and objectives of an 
organization. In this process recruitment and selection of qualified employees take 
place.  After hiring personnel, orientation, training and professional development 
are also parts of this stage. In orientation new persons are introduced to the nature, 
goals and policies of events to keep them tuned in to the goals of the organisation. 
Various training programmes are conducted to provide professional training to the 
staff at this stage.
In sports events, recruitment of staff as per organisation’s needs should be done. 
Example, the apex post may be for Director of the event, in second line Deputy 
Director and then Assistant Director of Sports event may be created. 
Directing
Directing personnel is a leadership quality, and includes letting staff know what      
needs to be done, by whom and also by when. It includes supervision of personnel 
while simultaneously motivating them. Without directing, planning or organising has 
no meaning. It is a function of guiding, inspiring and instructing people to accomplish 
organizational goals.     
Controlling
Controlling refers to all the processes that leaders create to monitor success. It 
involves establishing performance standards, measuring actual performance and 
comparing them for irregularities. It is a important function of management as 
controlling involves imparting instructions to employees and also ensuring that 
those instructions are followed. To organise any sports event, instructions given 
to members of the organising committee towards achieving common goal i.e., 
organising a sports event in this case, must be carried out sincerely for an event 
to be successful. Higher order management people control lower order people to 
ensure efficient and effective use to resources.
Page 4


1
Physical EDUCATION-XII
UNIT 
I
 MANAGEMENT OF 
SPORTING EVENTS
Overview
 W Functions of Sports Events Management (Planning, Organising, Staffing, 
Directing  Controlling)
 W Various Committees and their Responsibilities (pre; during and post)
 W Fixtures and its procedures – Knock-Out (Bye and Seeding) and League 
(Staircase and Cyclic)
 W Intramural and Extramural – Meaning, Objectives and its Significance
 W Community Sports – Purpose and benefits
After completing the study of the unit, you will be able to:
 W describe the functions of Sports Event Management 
 W classify the committees and its responsibilities in sports event
 W differentiate the different type of tournament
 W prepare fixtures of knock out and league
 W distinguish between intramural and extramural sports events
 W design community sports program
2
Physical EDUCATION-XII
Q.  Have you heard about fixtures in sports? Discuss in your group and share your 
views   with the class.
1.1 Functions of Sports Events Management
Planning
Planning is the foremost function in sports as it gives a view of future course of 
action. To be effective, a plan should be specific, logical, flexible and complete in 
all aspects and should assist in controlling future events. A plan must comprehend all 
the other functions of management like organising, staffing, directing and controlling 
in order to achieve the predetermined goals.
In sports and sports events, planning plays important role to make the event run 
smoothly, effectively and remain free from conflict. Effective planning must clearly 
define aims, goals and objectives of the event. It should also explain the procedure 
or method to achieve the target in simple and easy to understand language. A sports 
plan should be prepared in a professional manner incorporating the elements of 
commitment, enjoyment and voluntary effort.
3
Physical EDUCATION-XII
Organising
Organising is a next step after planning. It is a process of execution of the plan. 
This includes distributing resources and organising personnel in order to achieve the 
goals established in the planning stage. Organising stage determines the type of jobs 
and responsibility to achieve planning objectives. Preparation of organisation chart 
with various positions and reporting should be illustrated in this stage.
Staffing
This refers to identifying key staff positions, and ensuring that proper talent  is 
serving that specific job duty in order to achieve the aims and objectives of an 
organization. In this process recruitment and selection of qualified employees take 
place.  After hiring personnel, orientation, training and professional development 
are also parts of this stage. In orientation new persons are introduced to the nature, 
goals and policies of events to keep them tuned in to the goals of the organisation. 
Various training programmes are conducted to provide professional training to the 
staff at this stage.
In sports events, recruitment of staff as per organisation’s needs should be done. 
Example, the apex post may be for Director of the event, in second line Deputy 
Director and then Assistant Director of Sports event may be created. 
Directing
Directing personnel is a leadership quality, and includes letting staff know what      
needs to be done, by whom and also by when. It includes supervision of personnel 
while simultaneously motivating them. Without directing, planning or organising has 
no meaning. It is a function of guiding, inspiring and instructing people to accomplish 
organizational goals.     
Controlling
Controlling refers to all the processes that leaders create to monitor success. It 
involves establishing performance standards, measuring actual performance and 
comparing them for irregularities. It is a important function of management as 
controlling involves imparting instructions to employees and also ensuring that 
those instructions are followed. To organise any sports event, instructions given 
to members of the organising committee towards achieving common goal i.e., 
organising a sports event in this case, must be carried out sincerely for an event 
to be successful. Higher order management people control lower order people to 
ensure efficient and effective use to resources.
4
Physical EDUCATION-XII
I. Tick the correct option.
1. The basic function of management is:
a. controlling
b. budgeting
c. planning
d. organising
2. In which of the following functions of sports event management 
“recruitment process” take place?
a. Planning
b. Staffing
c. Controlling
d. Directing
II.	 Answer	the	follow ing	questions	briefly .	
1. Explain the role of planning in organizing Sports Event. 
2. Why controlling function is important in sports event management. 
III. Answer the following in 150-200 words
1. Elaborate the functions of sports event management. 
1.2 Formation of Committees
To organise any sports event, various committees are formed for its systematic 
and smooth conduct. As we have discussed earlier, to conduct sports events lots of 
professional planning and preparation is required. Formation of committees should 
be based on three levels of management – top, middle and lower levels. Depending 
upon the level or area of the sports event, suitable people are chosen for staffing 
various committees. Example, for an intramural event, members of the governing 
body or the Principal will remain the top level of management, whereas in an 
extramural event, the Director/Deputy Director/Supervisor of the state/ zone may 
be at the top level of management. They prepare polices or aims and objectives of 
the sports event. Middle level of Management consists of department heads, physical 
education teachers etc, to execute policies and achieve aims and objectives. The 
Lower level of management consists of teachers, administrators, finance officers 
etc. They implement the orders and directives of the top level.
Page 5


1
Physical EDUCATION-XII
UNIT 
I
 MANAGEMENT OF 
SPORTING EVENTS
Overview
 W Functions of Sports Events Management (Planning, Organising, Staffing, 
Directing  Controlling)
 W Various Committees and their Responsibilities (pre; during and post)
 W Fixtures and its procedures – Knock-Out (Bye and Seeding) and League 
(Staircase and Cyclic)
 W Intramural and Extramural – Meaning, Objectives and its Significance
 W Community Sports – Purpose and benefits
After completing the study of the unit, you will be able to:
 W describe the functions of Sports Event Management 
 W classify the committees and its responsibilities in sports event
 W differentiate the different type of tournament
 W prepare fixtures of knock out and league
 W distinguish between intramural and extramural sports events
 W design community sports program
2
Physical EDUCATION-XII
Q.  Have you heard about fixtures in sports? Discuss in your group and share your 
views   with the class.
1.1 Functions of Sports Events Management
Planning
Planning is the foremost function in sports as it gives a view of future course of 
action. To be effective, a plan should be specific, logical, flexible and complete in 
all aspects and should assist in controlling future events. A plan must comprehend all 
the other functions of management like organising, staffing, directing and controlling 
in order to achieve the predetermined goals.
In sports and sports events, planning plays important role to make the event run 
smoothly, effectively and remain free from conflict. Effective planning must clearly 
define aims, goals and objectives of the event. It should also explain the procedure 
or method to achieve the target in simple and easy to understand language. A sports 
plan should be prepared in a professional manner incorporating the elements of 
commitment, enjoyment and voluntary effort.
3
Physical EDUCATION-XII
Organising
Organising is a next step after planning. It is a process of execution of the plan. 
This includes distributing resources and organising personnel in order to achieve the 
goals established in the planning stage. Organising stage determines the type of jobs 
and responsibility to achieve planning objectives. Preparation of organisation chart 
with various positions and reporting should be illustrated in this stage.
Staffing
This refers to identifying key staff positions, and ensuring that proper talent  is 
serving that specific job duty in order to achieve the aims and objectives of an 
organization. In this process recruitment and selection of qualified employees take 
place.  After hiring personnel, orientation, training and professional development 
are also parts of this stage. In orientation new persons are introduced to the nature, 
goals and policies of events to keep them tuned in to the goals of the organisation. 
Various training programmes are conducted to provide professional training to the 
staff at this stage.
In sports events, recruitment of staff as per organisation’s needs should be done. 
Example, the apex post may be for Director of the event, in second line Deputy 
Director and then Assistant Director of Sports event may be created. 
Directing
Directing personnel is a leadership quality, and includes letting staff know what      
needs to be done, by whom and also by when. It includes supervision of personnel 
while simultaneously motivating them. Without directing, planning or organising has 
no meaning. It is a function of guiding, inspiring and instructing people to accomplish 
organizational goals.     
Controlling
Controlling refers to all the processes that leaders create to monitor success. It 
involves establishing performance standards, measuring actual performance and 
comparing them for irregularities. It is a important function of management as 
controlling involves imparting instructions to employees and also ensuring that 
those instructions are followed. To organise any sports event, instructions given 
to members of the organising committee towards achieving common goal i.e., 
organising a sports event in this case, must be carried out sincerely for an event 
to be successful. Higher order management people control lower order people to 
ensure efficient and effective use to resources.
4
Physical EDUCATION-XII
I. Tick the correct option.
1. The basic function of management is:
a. controlling
b. budgeting
c. planning
d. organising
2. In which of the following functions of sports event management 
“recruitment process” take place?
a. Planning
b. Staffing
c. Controlling
d. Directing
II.	 Answer	the	follow ing	questions	briefly .	
1. Explain the role of planning in organizing Sports Event. 
2. Why controlling function is important in sports event management. 
III. Answer the following in 150-200 words
1. Elaborate the functions of sports event management. 
1.2 Formation of Committees
To organise any sports event, various committees are formed for its systematic 
and smooth conduct. As we have discussed earlier, to conduct sports events lots of 
professional planning and preparation is required. Formation of committees should 
be based on three levels of management – top, middle and lower levels. Depending 
upon the level or area of the sports event, suitable people are chosen for staffing 
various committees. Example, for an intramural event, members of the governing 
body or the Principal will remain the top level of management, whereas in an 
extramural event, the Director/Deputy Director/Supervisor of the state/ zone may 
be at the top level of management. They prepare polices or aims and objectives of 
the sports event. Middle level of Management consists of department heads, physical 
education teachers etc, to execute policies and achieve aims and objectives. The 
Lower level of management consists of teachers, administrators, finance officers 
etc. They implement the orders and directives of the top level.
5
Physical EDUCATION-XII
Hier archy	 of	 Organising	 Committee	 to	 cond uct	 Intr amur al	 Event	 in	 School/	
institution
Chairperson 
(Principal of School)
Convener 
(Physical Education Teacher)
Members 
(Teachers of School)
Head Boy/Girl  
(Sports Secretary/President)
Hier archy	 of	 Organisin g	 Committee	 to	 conduct	 Extr amur al	 Event	 in	 Schools/	
institutions
Director of Physical Education 
and Sports in State Government 
(Chairperson)
Deputy Director/Assistant 
Director/Supervisor Sports 
(Convener)
Physical Education 
Teachers of different 
Schools (Members)
There is no fixed number of committees to be constituted to organise a sports event; 
it depends on the number of participants, level of event, area of specialization, 
dedication of volunteers etc. By and large we can formulate 4 committees under an 
organising committee. Look at the following chart to study their details of work and 
their responsibilities.