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Page 1

INVITATIONS AND REPLIES
(Marks – 4)
Always in a box
FORMAL INVITATION INFORMAL
-Card Format -Informal letter format
-Centrally aligned
REPLY REPLY
-In third person -In first person
-Not signed -Signed

*In reply, always mention the date and occasion.
Invitation should include
-who - name of the host
-what - occasion - dinner, lunch, birthday, celebration of an achievement, wedding etc.
-when - day, date and time
-where - venue

*SIMPLE PRESENT TENSE IS USED
*If a VIP is invited - Mention name and designation.

Mrs. and Mr. R. Chopra
Request the pleasure of your company
On the auspicious occasion of the
21
st
Birthday
Of their son
Rohan
On
Saturday 1 November 2014
Page 2

*SIMPLE PRESENT TENSE IS USED
*If a VIP is invited - Mention name and designation.

Mrs. and Mr. R. Chopra
Request the pleasure of your company
On the auspicious occasion of the
21
st
Birthday
Of their son
Rohan
On
Saturday 1 November 2014
At
6.30pm
At
A-21. Lajpat Nagar
New Delhi
RSVP
9811111111

The Principal, Staff and Students of
DAV School
Pitampura
Cordially invite you to the
The Annual Day and Prize Giving Function
On Saturday 1November 2014
At
5.30pm
At
The School Auditorium

Mrs. Smriti Irani
Minister for Human Resource and Development
Has kindly consented to preside and
Give away the prizes.
RSVP -Please be seated by 5.00pm
98111111110

Page 3

*SIMPLE PRESENT TENSE IS USED
*If a VIP is invited - Mention name and designation.

The Principal, Staff and Students of
DAV School
Pitampura
Cordially invite you to the
The Annual Day and Prize Giving Function
On Saturday 1November 2014
At
5.30pm
At
The School Auditorium

Mrs. Smriti Irani
Minister for Human Resource and Development
Has kindly consented to preside and
Give away the prizes.
RSVP -Please be seated by 5.00pm
98111111110

Mrs. And Mr. R P Chawla
Request the pleasure of your company
On the auspicious occasionof
The wedding of their daughter
Meera
With
Ram
(s/o Mrs. And Mr. Chaddha)
On
Saturday 1 November 2014
At
The Convention Hall
Ashoka Hotel
Chanakya Puri
PROGRAMME
Reception of Baraat- 8pm
Dinner- 9pm
Wedding Ceremony- 11pm
RSVP
Chawla Electronics With Best Compliments
9811111111 All near and dear ones

FORMAL REPLY
Flat no.16
Pocket IV
Vasant Kunj
New Delhi

27 October 2014
Page 4

*SIMPLE PRESENT TENSE IS USED
*If a VIP is invited - Mention name and designation.

The Principal, Staff and Students of
DAV School
Pitampura
Cordially invite you to the
The Annual Day and Prize Giving Function
On Saturday 1November 2014
At
5.30pm
At
The School Auditorium

Mrs. Smriti Irani
Minister for Human Resource and Development
Has kindly consented to preside and
Give away the prizes.
RSVP -Please be seated by 5.00pm
98111111110

FORMAL REPLY
Flat no.16
Pocket IV
Vasant Kunj
New Delhi

27 October 2014
Mrs.and Mr. Arora thank Mrs. And Mr. Chopra for their kind invitation to their son’s birthday on
Saturday 1 November 2014, at their residence. They are delighted to accept the
invitation.

Flat no.16
Pocket IV
Vasant Kunj
New Delhi

27 October 2014
Mrs. And Mr.Arora thank Mrs. And Mr.Chawla for their kind invitation to their daughter’s
wedding on Saturday 1 November 2014 at Ashoka Hotel. They regret to inform that they
will not be able to attend the function due to a prior engagement.

INFORMAL INVITATION

A-91, Pocket III
Vasant Kunj
New Delhi

27 October 2014

Dear Amit
I am thrilled to inform you that I have topped the school in mathematics in Std. X examination.
To celebrate the achievement I am hosting a party for close friends on Saturday 1
November 2014, at my residence at 8pm.Please do come.
Yours sincerely
Prashant

Page 5

*SIMPLE PRESENT TENSE IS USED
*If a VIP is invited - Mention name and designation.

The Principal, Staff and Students of
DAV School
Pitampura
Cordially invite you to the
The Annual Day and Prize Giving Function
On Saturday 1November 2014
At
5.30pm
At
The School Auditorium

Mrs. Smriti Irani
Minister for Human Resource and Development
Has kindly consented to preside and
Give away the prizes.
RSVP -Please be seated by 5.00pm
98111111110

FORMAL REPLY
Flat no.16
Pocket IV
Vasant Kunj
New Delhi

Flat no.16
Pocket IV
Vasant Kunj
New Delhi

INFORMAL INVITATION

A-91, Pocket III
Vasant Kunj
New Delhi

27 October 2014

INFORMAL REPLY
House no 6
Block D
Punjabi Bagh
New Delhi

27 October 2014

Dear Prashant
Congratulations on scoring the highest marks in mathematics. Thank you very much for inviting
me to the celebration party on Saturday 17 November 2012, at your residence. I shall be
delighted to attend and I am looking forward to meet all of you.
Yours sincerely
Amit

QUESTIONS
1.You are Rajan ,son of Mr. R K Mehta of Greater Kailash , New Delhi. Your father wants you to
draft a formal invitation for your brother Varun’s wedding. Prepare the invitation.
2. You have opened a boutique in Paschim Vihar. Draft an invitation for inauguration of the
same. Mention the chief guest and other important details like date, time and venue.

FAQs on Format of Invitation and Replies - CBSE Class 12 English Notes

1. What is the format of an invitation and replies?

Ans. An invitation generally consists of the following parts: 1. The heading 2. The body 3. The closing 4. The signature The reply to an invitation should contain: 1. The acknowledgement of the invitation 2. The acceptance or regret 3. The appreciation

2. What should be included in the heading of an invitation?

Ans. The heading of an invitation should include the following details: 1. The name of the person hosting the event 2. The occasion or reason for the event 3. The date and time of the event 4. The venue or location of the event

3. How should one reply to an invitation?

Ans. One should reply to an invitation in a polite and timely manner. The reply should include: 1. The acknowledgement of the invitation 2. The acceptance or regret 3. The appreciation It is important to respond to an invitation within a reasonable time frame, typically within a week of receiving it.

4. What is the importance of acknowledging an invitation?

Ans. Acknowledging an invitation is important as it shows respect for the host and their efforts in organizing the event. It also helps the host to plan and make necessary arrangements for the event. Failing to acknowledge an invitation may lead to misunderstandings and create an awkward situation.

5. How can one politely decline an invitation?

Ans. One can politely decline an invitation by expressing their regret and providing a valid reason for their inability to attend the event. It is important to thank the host for the invitation and express appreciation for their efforts. One should also offer an apology for any inconvenience caused.

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