Plz give me format of complaint letter?

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Subject: To withdraw the cancellation of 12th board exam.Hello Prime Minister,              I prayed to God before writing my exam. Not only did I pass School, I was also first position in my school. Right now I am studying at a big University. My life was going great, till yesterday. But because of your notice yesterday, my heart was broken!. After this notice, if the people below me rose above my rank, then what about my respect? I'm strictly condemning this. I'm very vēry very angry on you. Anyway, PM don't think I'm asking you this kindly and with respect. I am threatening you. If you don't withdraw your yesterday notice immediately, I will take this to the Suprime Court.I'm not an ordinary man, I'm Giri. I have studied many things, I know history, law, civics and geography.So I think you should consider this. You have to consider this!Yours angrily,Giriselvan

Answer

Complaint Letter Format

Address

City, State, Zip Code

Date

Recipient's Name

Recipient's Position

Company/Organization Name

Address

City, State, Zip Code

Subject: [Briefly explain the purpose of your complaint]

Dear [Recipient's Name],

I am writing to express my dissatisfaction with [product/service/employee] that I recently received from your company/organization. I believe it is important to bring this matter to your attention in order to seek a resolution.

Opening Paragraph:

State the purpose of your letter, including the details of the product/service you are dissatisfied with and when and where the issue occurred. Be concise and clear in your explanation.

Background Information:

Provide any relevant background information that will help the recipient understand the context of your complaint. Include details such as previous interactions with the company/organization, any attempts to resolve the issue, and the impact the problem has had on you.

Specific Complaint:

Clearly and specifically outline the problem you are facing. Use bullet points or numbered lists to make your points more visible and organized. Ensure that each point is concise and to the point.

Supporting Evidence:

Attach any supporting documentation or evidence that strengthens your complaint. This may include order numbers, receipts, photographs, or any other relevant information that will help the recipient understand the validity of your complaint.

Desired Resolution:

Clearly state what you expect from the company/organization to resolve the issue. Whether it is a refund, replacement, apology, or any other form of compensation, be specific about your desired outcome.

Request for Action:

Politely request the recipient to take appropriate action to resolve the issue promptly. Provide a reasonable timeframe for a response or resolution to be provided.

Closing:

Thank the recipient for their attention and express your hope for a swift resolution. Provide your contact information, including your phone number and email address, so that they can reach out to you if needed.

Sincerely,

Your Name

Enclosure(s): [List any documents or evidence attached, if applicable]

Note: Remember to keep a copy of the complaint letter for your records and consider sending it via certified mail or with delivery confirmation to ensure it reaches the intended recipient.

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