ChatGPT Email Prompts to Boost Your Email Performance - 1 | ChatGPT for Professionals - Software Development PDF Download

Schedule a meeting or call

In the professional world, scheduling meetings or calls is something you need to do on a daily basis. To craft a clear and concise email, you can use the following ChatGPT prompt template:

• Compose an email to schedule a meeting with [name] to discuss [the goal of the discussion]. Ask them when they’re free, and keep the email short.

Here is the prompt in action.

Tips for using ChatGPT for scheduling meetings:

• Be specific about the purpose, date, and time of the meeting.
• Suggest multiple time slots to accommodate the recipient's schedule.
• Include relevant links, such as a virtual meeting platform or location details.

Once you receive a reply with a specific date and time, you can use the Smart Assistant’s Task Finder functionality to scan the email and create a to-do for your meeting. You can then add the to-do to your Mailbutler Tasks.

Follow up on a lead or client

Following up on leads or clients is essential for maintaining relationships and fostering growth. You can use ChatGPT to write persuasive follow-up emails with this prompt template:

• I’m the [work position] from [company] specializing in [product or service]. Write a persuasive follow-up email to [name] from [company name] who expressed interest in our services during [event where you met]. Highlight the benefits we offer, such as [list benefits]. Keep it under 150 words.

Here is an example.

When writing follow-up emails, you can use ChatGPT to:

• Remind the recipient of your previous interaction.
• Highlight the benefits of your services.
• Provide a clear call-to-action, such as scheduling a call or sending more information.

Request something

Requesting information or resources is a typical email task. To write a respectful and concise request, use this ChatGPT prompt:

• Draft an email to a colleague asking for [information or action] for the goal of [give the purpose of your request].

It would look something like this.

If the recipient hasn't answered your request yet, and you need their response urgently, you can use Mailbutler’s email tracking software to see whether they opened the email. If they did, you can send them a reminder.

Provide project updates

Keeping people informed of project progress is essential for transparency and collaboration. Use this ChatGPT prompt to create well-structured progress reports:

• Create an email updating [person or group of people] on the status of [project], including [list completed tasks, upcoming milestones, and any challenges encountered].

Here is an example:

Summarize a lengthy email

According to the latest 2023 email stats, the average professional receives a staggering 121 emails a day. Nobody has the time and mental capacity to go over every email, paying attention to all the details. And the longer ones are a particular pain in the neck to read.

Why not ask ChatGPT to summarise an email into bullet points so you can ensure any important detail doesn’t fly over your head?

Here's an example of such a prompt:

The summary:

All of these examples are using ChatGPT on OpenAI’s website. But with Mailbutler’s Smart Assistant, you won't have to copy and paste any text. You can use Mailbutler's Smart Summarize function directly in your inbox to give you the gist of the email. From here, you can turn the summary into a note and attach it to the email or contact so you can have an instant overview of what’s important.