Note making is an essential study skill. According to a dictionary definition, note making is the practice of recording information from another source. The source could be a book, an event, a meeting or a general oral discussion. Note making is useful as going through bulky documents (both hard copy and soft copy), listening to long lectures and attending day-long conferences trying to remember what was preached, can be very tedious.
Often the two terms, note taking and note making, are used synonymously. But we must distinguish between the two as there are subtle differences between them. Note taking should be regarded as the first-stage of the process and should lead to note making.
As mentioned earlier, note making allows one to skim and scan through available sources and make note of the desired knowledge in a form that is not only easy to write, easy to read but also less theoretical. Therefore, there are various ways in which one can present their notes.
Typically, there are two styles of note making: Linear and Non-linear.
(I) Linear Note Making
Example:
Note Making Tips
A. Reading
A.1 read twice
A.1.11st time – identify main idea
A.1.22nd time – identify important points
A.2 UL imp. words
B. Planning – division of content acc. to B.1 theme
B.2 importance
B.3 time
C. Writing
C.1 sub - headings
C.1.1 about 3 – 4
C.1.2use phrases
C.1.3 ignore unimportant info.
C.1.4 indent and number sub-headings and sub- points
C.2 abbreviation
C.2.1 abbreviate long words / often rpted words
C.2.2 use common symbols and acronyms
(II) Non- Linear Note -Making
Mind mapping is a more visual representation of information.
A table is most commonly used to make comparisons. This form of note making is an extremely simple and effective way of presenting differences and similarities with clarity.
Example:
A Flowchart is a useful form of notes. It is best used when a process or a change over time needs to be depicted. A flowchart usually has steps shown in boxes connected by arrows which give one an idea about the sequence of events or the process.
A tree diagram, if turned upside-down, resembles a tree. They are used to show classification.
Example:
(i) Format
A typical note making format should look somewhat like this:
Heading
I. Sub Heading I a. sub point
I b. sub point
I c. sub point
I c (i). sub – sub point
I c (ii). sub - sub point
II. Sub Heading
II a. sub point
II a (i). sub – sub point
II a (ii). sub - sub point
II a (iii). sub – sub
point II b. sub point
IIc. sub point
III. Sub Heading
III a. sub point
III b. sub point
III c. sub point
III c (i). sub – sub point
Key:
Abbreviations used
Symbols used
(II) Heading/title
This basically refers to the topic in question. A suitable heading/title makes it easy to connect with the topic, or subject of discussion for which the notes have been made. You can choose a title for the notes by identifying the main idea or theme of the given passage or text. Keep the title as short as possible. Avoid using long sentences. Titles for notes have to be direct and to the point. They usually will answer the question ‘What is the article / text / report about?’
Example: Careers in Commerce; Healthy Living; Social Media: A Bane; Mutual Funds: Risks and Return
(III) Sub-heading
The sub heading, as the name suggests, is a subordinate division of the main topic. In other words, it is the heading given to the sub-section of an article, report, or any event. Under the sub-heading would follow details (sub – points and sub-sub points) of the sub-section/topic, which is part of the main topic. So if the sub-heading is numbered as Roman numeral I, details would follow as sub- point I a, and sub – sub points I a (i) and so on.
For Example Electronic Communication → Heading
1. Types of communication → Sub heading
Note: Try to keep the notes (sub-headings, sub-points and sub-sub points) as brief as possible. Most texts or essays can be divided into the following sub- headings:
(IV) Indentation
The act of proper alignment and spacing of written matter is called indentation. In linear note making indenting, i.e., shifting from the margin is used to clearly indicate subheadings, sub–points and sub-sub points. Similarly, sub-headings, though separated by points are placed below one another. Sub - points and sub-sub points too come below one another. Such use of indenting gives your notes a visual character. You can see the main idea and its various aspects at a glance. These days, with the extensive use of gadgets, such as computers for writing, indentation has become an easy task. User-friendly software like MS Word, MS Excel, etc., take care of headings, sub headings, bullets, pointers, styles and so on. A point that must be noted is that too many indents/pointers make the content complicated to understand.
Need for Indentation
(V) Abbreviations / Acronyms / Symbols
Abbreviations, acronyms and symbols are used in order to save time and space Moreover their use can make your notes easier to read. Acronyms can be used both (whether you’re typing or writing by hand), The shortened form of a word is called its abbreviation. Example: contd.(continued). An acronym is a stand-in for a string of words. Unlike abbreviations, they are words consisting of the first letters of each word in the name of something.
Example: NASA (National Aeronautics and Space Administration)
Ways to abbreviate words
Almost any word can be shortened during note-making. Given below are some ideas about how to do this.
(A) Use the beginnings of words.
One way to shorten a word is to use only the first few letters of the word. Example:
(B) Use the beginnings of words with the final letter.
Sometimes a word can be abbreviated by using the first few letters of the word and adding the final letter to it. An apostrophe (‘), may be added in the place of the omitted letters. For example:
(C) Omit vowels
Abbreviations can also be formed by leaving out the vowels. It is still possible to understand the word. Example:
(D) Use the first letter and the last letter of a word.
Some words, especially those words that have just one syllable, can be abbreviated by writing the first and last letter of the word.
Example:
(E) Shorten the suffix at the end of the word.
At times words can be abbreviated by shortening the suffix at the end of the word.
Common Symbols and Acronyms
There are many common abbreviations, acronyms and symbols which can be used for note-making. You already are aware of many (especially the mathematical symbols). Try to start using them while making notes.
Examples of Symbols
Examples of 5 Acronyms
Q. what are some Suggested tips while using Abbreviations / Acronyms / Symbols?
Useful tip: Students are advised to use standard acronyms while making notes. However, there can be more flexibility while using abbreviations. The list of abbreviations used should be listed down at the end of note making as ‘Key for reference’.
(VI) Summarizing the notes
A summary is a shortened or condensed version of a longer essay or reading. It is not a redraft of the original text and should not be long. Your purpose while writing the summary is to give a basic idea of the original text, what it was about and what the author wanted to communicate. A summary should not have a word limit exceeding 25 percent of the original text. Remember that a summary must include all the points from the notes. Abbreviations must not be used while summarizing notes. To write a summary, you must use your own words to express briefly the main idea and relevant details. Given below is a list of points to be kept in mind while summarizing notes:
Examples of Note-Making
Type 1-
Read the following passages and make suitable notes.
Most twins are fraternal, which means they developed from two separate eggs which were fertilized at the same time. Such twins are no more similar in physical characteristics than are any other brothers or sisters. About one third of twins are identical, which means they developed from a single fertilized egg, and usually share a common placenta. Unlike fraternal twins, their genetic makeup is identical, so they have very similar physical characteristics, and are always the same sex.
Twins
I. Fraternal twins
a) dvlp from 2 separate eggs
b) ferti’n of eggs happens at same time
c) not similar in phy. chrctrstcs
II. Identical twins
a) develop from 1 egg
b) share com. placenta
c) Simi lar in phy. chrctrstcs
Key:
1. dvlp – develop
2. ferti’n – fertilization
3. phy. – physical
4. chrctrstcs - characteristics
2. It may sound too fantastic to be true but if you are lucky enough to go to the Sahara Desert one day, then you too will be able to see thousands of engraved, decorated rocks! On these rocks, there are scenes of animals, of agriculture, of sheep-herding, and hunting; there are ceremonies and dances, and chariots drawn by galloping horses, all pictured on the rocks as if there were part of an illustrated book—a wonderful, stone book, which conjures up images and journeys of incredible journeys. And if we could make a voyage to the dawn time, we would nd that the Sahara was not then the desert we now know, but a green and fertile region instead. Mighty rivers owed down and the vegetation was Mediterranean style: Pine trees, Holm oaks, cedars, lime trees and ash trees.
Sahara Desert
I) What can you see?
a) engr ’d rocks
b) scenes of animals, hunting, agri.
c) pic. of dances, ceremonies and chariots with horses
II) What was Sahara like in initial days?
a) green and fertile
b) luxurious Mdtrn kind of veg.
c) rivers owing down
Key
1. engr ’d – engraved
2. agri. – agriculture
3. pic. – pictures
4. Mdtrn - Mediterranean
5. veg. – vegetation
Type 2
Read the following notes and summarize them using as few words as possible.
1) Functioning of the Ear
(i) Snd travels as waves
(ii) Ext. ear gathers the waves
(iii) Waves are led to ac
(iv) Ac inc. loudness and moves waves to erdrm
(A) parts of the erdrm: three tiny bones
(a) hammer
(b) anvil
(c) stirrup
(B) change weak sound waves into powerful ones
(v) Erdrm passes the waves to cochlea
(v) Waves reach the Corti
(vi) Hair like receptors convert sound waves to elec. impulses; pass to the brn
(vii) Brn allows us to hear the sound
Key
1. snd. –sound
2. ext. – external
3. inc. increases
4. elec. – electrical
5. ac – auditory canal
6. erdrm – eardrum
7. brn – brain
Summary
Sound travels in the form of waves which the external ears gather. Passing through the auditory canal which increases the loudness, these waves move to the eardrum. The dierent parts of the eardrums (hammer, anvil and stirrup) change the weak sound waves into powerful ones. Finally, the waves pass through the cochlea to the Corti, where they get converted to electrical impulses, and reach the brain which then allows us to hear the sound.
(2) The Importance of Strategic Planning
1. SP entails
1.1 plan of action
1.2 tool for large org. & nations
1.3 tool for ind.
2. Imp. of SP for people
2.1 helps bal. b/w passivity & trying to live acc.
2.2 antithesis to simply drifting
2.3 smartness to embrace opportunities
3. Imp. of SP in business
3.1 provides knwldg about employees
3.2 max. short/long term investments
4. Fundamental steps in SP
4.1 creating a plan
4.2 keeping track of rslts
4.3 altering course based on rslts
5. How can we plan for complexities in life?
5.1 pick area of life which is most challenged
5.2 start planning for it
5.3 when that area is stabilized, dev. plan for another aspect
5.4 learn to dev. skills in making trade-o s b/w various aspects of life
Key
1. b/w - between
2. ind. - individual
3. acc - according
4. dev. - develop
5. inv. – investment
6. rslts - results
7. SP – strategic planning
8. max. – maximize
9. org. – organizations
Summary
Strategic planning refers to a plan of action. It is an important tool used by large organizations, industries, nations and individual. It is important because it provides a balance between passivity and living according to Plan. Strategic planning leads to smartness in embracing opportunities. Planning is important in business because you need to know the individual and you need to maximize short-term and long-term investments. The fundamental activities in planning include creating a plan, keeping track of results and altering course based on results. One can plan for a complicated life by picking up an area of life that is most challenged and starting to plan for speci c areas. When one area is stabilized, start on the other.
Type 3
Read the following passages carefully and make notes on it, using headings, sub-headings, etc. Use recognizable abbreviations wherever necessary. Use a format you consider suitable. Supply an appropriate title to it. Also write a summary.
Improve Your Writing Skills
I) Cnsldt your thoughts.
a) use few words
b) give the topic some thought
c) edit unwanted words, phrases, and even paras
II) Stick to the subj.
a) get rt. to the pt.
b) do not dvt. from the main pt.
c) addn content doesn’t necsrly add any val.
d ) dvting from the topic irritates readers
III) Write plainly
a) write for the general public
b) ensure everybody undrstnds you
c) use easy vocab
Key
1. cnsldt - consolidate
2. paras - paragraphs
3. rt. - right
4. pt. – point
5. sub. – subject
6. val. – value
7. addn – additional
8. vocab. – vocabulary
Summary
If you are looking for ways to improve your writing skills, then there are a few things you must keep in mind. The rst step is to stick to the subject. Do not divert from the topic. Getting your point across using as few words as possible will give those words you do use more impact. Additional content does not necessarily add value to the article and may irritate the readers. Remember to write for the general public. Use easy vocabulary to ensure that everybody understands you. The final step of writing your article is to let it sit for a while. Give it a little thought and edit out words, phrases, and even paragraphs that aren’t needed.
Q.1. Read the following passages carefully and make notes on it, using headings, sub-headings, etc. Provide a key for the abbreviations used. Use a format you consider suitable. Supply an appropriate title to it.
Q.2. Read the following notes and summarize appropriately.
1. Headache and their Treatments
A. Classi n
(i) tnsn h'ach
(ii) mgrne h'ach
B. Symptoms
(i) tnsn h’ach
(a) feeling tight band around head
(b) pain in neck and shoulders (ii) mgrne h’ach
(a) pain on one side of the head
(b) vomiting and irritability
(c) bright sport of ashes of light
C. Causes:-
(i) tnsn h’ach
(a) long stretches of driving
(b) long hrs. of typing or sitting on the desk (ii) mgrne h’ach.
(c) chocolate, co ee, smoking.
(d) MSU is certain food items
D. Treatment:-
(i) self –care techniques for shorter pd.
(ii) doctor advice for permanent treatments.
2. Effects of Global Warming
A. What is GW?
(i) causes of GW
(a) human in u.
(b) carbon poln
(c) burning of forests
(ii) e ects of GW
(a) rise in temp.
(b) severe disasters like heat wave, oods and droughts
(c) epidemics and advent of various diseases
(d) higher death rate: ora and fauna both
(e) acidic oceans
B. How to prevent GW
(i) at the personal lvl
(a) reduce, reuse, recycle
(b) use less of ac
(c) use energy ecient products
(d) plant more trees
(e) use CNG vehicles
(ii) at the industry level
(a) recycle industrial waste
(b) install taller chimneys in industries
(c) campaigns against deforestation at the govt. level
(d) digitization of bills, accounts, writings: avoid use of paper
(e) stop forest res
Q.3. Read the following passages carefully and make notes on it, using headings, sub -headings, etc. Use abbreviations wherever necessary. Use a format you consider suitable. Supply an appropriate title to it. Also write a summary.
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1. What do you understand by note making? |
2. What are the advantages of note making? |
3. What are the strategies for effective note making? |
4. What do you mean by note making and note taking? |
5. What are the various styles of note making? |
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