Identifying Parts of the Word Window | How to become an Expert of MS Word - Class 6 PDF Download

Introduction

The basics of the Word window

• This displays the document name followed by a program name.

Menu bar

• This contains a list of options to manage and customize documents.

Standard toolbar

• This contains shortcut buttons for the most popular commands.

Formatting toolbar

• This contains buttons used for formatting.

Ruler

• This is used to set margins, indents, and tabs.

Insertion point

• This is the location where the next character appears.

End-of-document marker

• This indicates the end of the document.

Help

• This provides quick access to Help topics.

Scroll bars

• These are used to view parts of the document.

Status bar

• This displays the position of the insertion point and working mode buttons.

Task pane

• This provides easy access to commonly used menus, buttons, and tools.

View buttons

• These change the layout view of the document to normal, web layout, print layout, and outline view.

Office Assistant

• This links to the Microsoft Office Help feature.

Change in view

• Normal view is best used for typing, editing, formatting and proofreading. It provides a maximum amount of space without rulers or page numbers cluttering your view.
• Web Layout view shows what your text will look like on a webpage.
• Print Layout view shows what your document will look like when it is printed. Under Print Layout view, you can see all elements of the page. Print Preview shows you this as well.
• Outline view is used to create and edit outlines. Outline view only shows the headings in a document. This view is particularly handy when making notes.
• Full Screen view displays ONLY the document you are working on. All other pieces of the Word window are removed except for one button that allows you to close the view screen.

Changing your document view:

• Click View on the menu bar.
• Select the view of your choice.
  
• Click one of the four buttons at the bottom-left of your Word window (View Full Screen is not available in this location).
  

Drop-down menus

• Each Office XP program features a menu bar. The menu bar is made up of different menus. Each menu contains commands that enable you to work within the program.
• If you have used a previous version of Microsoft Word, you may notice that the menu bar in Word XP operates slightly differently than before.
• Word XP uses drop-down menus that initially display commands users most often need.

Operating the new drop-down menus

To open a menu:

• Click a menu name on the menu bar.
• View the commands listed under the drop-down menu.
• With the menu open, drag the mouse pointer to a command and click it to select the command. (As you drag your mouse pointer over the commands, each command is highlighted in light blue.)
  

• If there is a small black triangle next to a command, hover the mouse pointer over the command with the triangle and a cascading menu with additional options will appear. Point and click to make a selection from the cascading menu.
  
• Commands that are not used often in XP are initially hidden from the viewer. If you do not see all of the commands on a menu, click the double arrows at the bottom of the drop-down menu. You can also double-click the menu to expand it.
  

Using the task pane

If you do not see your task pane, you can view it by either selecting certain commands or by manually opening it.

To open the task pane:

• Click View in the menu bar.
• Select Task Pane.
  

• Along the top bar of the task pane, you should see small backward and forward buttons on the left, as well as a down arrow on the right. To view different task panes available to you, click the down arrow. Once you have opened different task panes, you can navigate them by clicking the left and right arrow button on the left. To close your task pane, click the X symbol on the far-right of the bar.