Making Motions - Meeting and Proceedings, Auditing and Secretarial Practice Video Lecture | Auditing and Secretarial Practice - B Com

a motion is a proposal for action by a
board of directors the board needs to
decide what it will do with each motion
presented in the agenda motions are the
way that a Board of Directors makes
decisions and gives direction
the way a board handles motions is at
the heart of how efficient and effective
it is in its decision making a skilled
chair will follow some level of
parliamentary procedures the most common
is Robert's Rules of Order in fact some
association bylaws require the use of
Robert's Rules
there are four main steps in addressing
emotion one making the motion to
seconding the motion three discussing
the motion for and voting on the motion
motions are prepared and included in the
agenda for a Board of Directors meeting
a motion begins when a board member says
I move and then states the motion motion
should always be specific so there is no
uncertainty on what is being decided if
a motion is formulated at the board
meeting it may be wise to take a short
break
to give individuals a chance to help
prepare for the proper wording once a
motion is made it cannot be discussed by
the board until it is seconded a second
does not mean the second or agrees with
the motion but that he or she believes
the motion is worthy of consideration a
director can make a second simply by
saying I second the motion
after a motion is made without having to
obtain the floor if no one feels that
the motion is worthy of discussion it
does not have to be seconded in that
case the chair would say the motion dies
for lack of a seconder it may seem
awkward if nobody supports the motion
but respect everyone's time and move on
to other business after a motion is
seconded the motion is discussed by
members of the board it's the chair
person's responsibility to ensure that
all comments are made through the chair
and that debate is controlled to ensure
fairness balance and efficiency
once the chairperson feels that
sufficient discussion has been made
regarding the motion he or she will call
for the vote it's up to the chairperson
to protect the rights of each attendee
to speak make motions advocate a
position and to vote there are different
ways to vote but the most common is by a
show of hands votes by secret ballot are
rare at board meetings but may be used
in areas of confidentiality or sensitive
matters once the vote is taken
the chairperson announces the result of
the vote
there you have it the main steps in
making motions the proper handling of
motions helps board meetings accomplish
their objectives in the most efficient
and fair manner