NCERT Textbook: Word Proceessing Tools | Computer Applications for Class 9 PDF Download

 Page 1


WORD PROCESSING
TOOL
Introduction
After completing this Chapter , the
student will be able to:
• work with any word processing
program,
• create, save and open a
document using a word
processor ,
• format a document inserting
bullets/numbering, tables,
pictures, etc.,
• set  custom tabs and apply styles,
• prepare a document for printing,
• enhance the features of the
document inserting graphics,
tables, pictures, charts, etc., and
using different formatting styles,
• modify document using various
editing and formatting features
within or across documents,
• produce documents for various
purposes and
• apply mail merge facility to send
a document to different
members.
3
We have to submit a project as part of our course
evaluation. We will perhaps take a chart paper
and design the project, write a report and submit
it to our teacher. That’s the way we have done it
all along? Have we ever thought of typing the entire
project report using a computer and submitting it
in a nicely designed printed form? Ever reflected
on getting information from the Internet and
presenting it neatly for the project? Now that’s
the way things are being done! And if we are already
thinking of it, it’s time to discover some document
creation software, i.e., word processing tool to get
the job done. Not only a project, we can get lots of
other things done through it – writing letters and
applications, making newsletters, designing
posters, and the list goes on and on!
Objectives
Computers are dominating our lives today in
more ways than we know. The power of
computers can however be seen in the word
processing tools.
I like the computer because it keeps giving you
options. What if I do this? You try it, and if you
don't like it you undo it. The original can always
be resurrected. It raises the idea of working on
one painting your whole life, saving it and
working on it again and again.
Elliott Green
Research Associate and Tutorial Fellow,  Oxford University
Page 2


WORD PROCESSING
TOOL
Introduction
After completing this Chapter , the
student will be able to:
• work with any word processing
program,
• create, save and open a
document using a word
processor ,
• format a document inserting
bullets/numbering, tables,
pictures, etc.,
• set  custom tabs and apply styles,
• prepare a document for printing,
• enhance the features of the
document inserting graphics,
tables, pictures, charts, etc., and
using different formatting styles,
• modify document using various
editing and formatting features
within or across documents,
• produce documents for various
purposes and
• apply mail merge facility to send
a document to different
members.
3
We have to submit a project as part of our course
evaluation. We will perhaps take a chart paper
and design the project, write a report and submit
it to our teacher. That’s the way we have done it
all along? Have we ever thought of typing the entire
project report using a computer and submitting it
in a nicely designed printed form? Ever reflected
on getting information from the Internet and
presenting it neatly for the project? Now that’s
the way things are being done! And if we are already
thinking of it, it’s time to discover some document
creation software, i.e., word processing tool to get
the job done. Not only a project, we can get lots of
other things done through it – writing letters and
applications, making newsletters, designing
posters, and the list goes on and on!
Objectives
Computers are dominating our lives today in
more ways than we know. The power of
computers can however be seen in the word
processing tools.
I like the computer because it keeps giving you
options. What if I do this? You try it, and if you
don't like it you undo it. The original can always
be resurrected. It raises the idea of working on
one painting your whole life, saving it and
working on it again and again.
Elliott Green
Research Associate and Tutorial Fellow,  Oxford University
3.1 WORD PROCESSING
Word processing is the ability to create documents using a word
processor. It can also refer to advanced shorthand techniques,
sometimes used in specialised contexts with a specially modified
typewriter. These were primarily aimed at typists, particularly in offices
where other workers sent handwritten notes to be transcribed into
documents for printing which were returned for reviewing. The word
processing operators achieved considerable time saving largely due to:
• the faster typing speeds achieved as a result of electronic keyboards
• the assistance of the word processing software for functions like
layout and spell check, etc.
Today, there are different word processors available; some are
proprietary like Microsoft Word, WordPerfect Office, StarOffice Writer,
etc., while others are open source like Kwrite, Openoffice.org Writer,
etc. Basic functions in all remain more or less similar and do not require
advanced computer or typing skills for use. However, a complete word
processor is that which lets us work with text and other features, for
example, pictures, tables, artistic texts, to create interesting and
meaningful pages. We can make our own posters for bulletin board, type
letters and attach them as documents to an e-mail, etc. Since MS Word,
an integral component of MS-Office, is one of the programs which provides
all these features and many more and is also being mostly used due to
its ease of usage, we have taken it as a sample Word Processing Tool.
3.2 STARTING THE WORD PROCESSOR
Most of the time, we will be able to start the word processor of our
choice from the Program option under the Windows Start menu. Of
course, we might also create a shortcut on the desktop to access our
word processor.
For example, to start Microsoft Word, click on
• , then on
• , and lastly on
•
as shown in figure 3.1.
3.2.1 ANATOMY OF THE APPLICATION WINDOW
The first and foremost task is to get acquainted with the application
window of the word processing package that we are planning to use.
As already mentioned, most of the packages allow the user to perform
identical tasks; their application windows too appear by and large
comparable. The important components of this are:
• Menu Bar : Provides menu options like File, Edit, View, etc.
Page 3


WORD PROCESSING
TOOL
Introduction
After completing this Chapter , the
student will be able to:
• work with any word processing
program,
• create, save and open a
document using a word
processor ,
• format a document inserting
bullets/numbering, tables,
pictures, etc.,
• set  custom tabs and apply styles,
• prepare a document for printing,
• enhance the features of the
document inserting graphics,
tables, pictures, charts, etc., and
using different formatting styles,
• modify document using various
editing and formatting features
within or across documents,
• produce documents for various
purposes and
• apply mail merge facility to send
a document to different
members.
3
We have to submit a project as part of our course
evaluation. We will perhaps take a chart paper
and design the project, write a report and submit
it to our teacher. That’s the way we have done it
all along? Have we ever thought of typing the entire
project report using a computer and submitting it
in a nicely designed printed form? Ever reflected
on getting information from the Internet and
presenting it neatly for the project? Now that’s
the way things are being done! And if we are already
thinking of it, it’s time to discover some document
creation software, i.e., word processing tool to get
the job done. Not only a project, we can get lots of
other things done through it – writing letters and
applications, making newsletters, designing
posters, and the list goes on and on!
Objectives
Computers are dominating our lives today in
more ways than we know. The power of
computers can however be seen in the word
processing tools.
I like the computer because it keeps giving you
options. What if I do this? You try it, and if you
don't like it you undo it. The original can always
be resurrected. It raises the idea of working on
one painting your whole life, saving it and
working on it again and again.
Elliott Green
Research Associate and Tutorial Fellow,  Oxford University
3.1 WORD PROCESSING
Word processing is the ability to create documents using a word
processor. It can also refer to advanced shorthand techniques,
sometimes used in specialised contexts with a specially modified
typewriter. These were primarily aimed at typists, particularly in offices
where other workers sent handwritten notes to be transcribed into
documents for printing which were returned for reviewing. The word
processing operators achieved considerable time saving largely due to:
• the faster typing speeds achieved as a result of electronic keyboards
• the assistance of the word processing software for functions like
layout and spell check, etc.
Today, there are different word processors available; some are
proprietary like Microsoft Word, WordPerfect Office, StarOffice Writer,
etc., while others are open source like Kwrite, Openoffice.org Writer,
etc. Basic functions in all remain more or less similar and do not require
advanced computer or typing skills for use. However, a complete word
processor is that which lets us work with text and other features, for
example, pictures, tables, artistic texts, to create interesting and
meaningful pages. We can make our own posters for bulletin board, type
letters and attach them as documents to an e-mail, etc. Since MS Word,
an integral component of MS-Office, is one of the programs which provides
all these features and many more and is also being mostly used due to
its ease of usage, we have taken it as a sample Word Processing Tool.
3.2 STARTING THE WORD PROCESSOR
Most of the time, we will be able to start the word processor of our
choice from the Program option under the Windows Start menu. Of
course, we might also create a shortcut on the desktop to access our
word processor.
For example, to start Microsoft Word, click on
• , then on
• , and lastly on
•
as shown in figure 3.1.
3.2.1 ANATOMY OF THE APPLICATION WINDOW
The first and foremost task is to get acquainted with the application
window of the word processing package that we are planning to use.
As already mentioned, most of the packages allow the user to perform
identical tasks; their application windows too appear by and large
comparable. The important components of this are:
• Menu Bar : Provides menu options like File, Edit, View, etc.
• Standard Toolbar: Contains tools for standard tasks, like saving,
printing, cutting, copying, pasting, etc.
• Formatting Toolbar: Provides tools for formatting like bold, italic,
underline, etc.
• View Buttons : Provides options to switch between Normal, Web
Layout, Print Layout, Outline and Reading views.
• Tab stop: A position we set for placing and aligning text on a page.
• Drawing ToolBar : Provides tools for drawing basic shapes, inserting
pictures, changing colors, etc.
• Status Bar : This provides information about the current document.
Figure 3.1 : Selecting Word to start
Figure 3.2 : Application Window
Standard toolbar
Formatting toolbar
Reviewing toolbar
Tab stop—A position
you set for placing and
aligning text on a page.
View buttons—Click
to switch between
Normal, Web Layout,
Print Layout, Outline
and Reading views.
Status
New Document
task pane
Other Task Panes
menu—Select
other task panes,
including Reveal
Formatting,
Search, and
more.
Drawing toolbar
Title Bar