Textbook: Chapter 4 - Making Presentations | Computer Science for Class 6 PDF Download

 Page 1


Aim: In this lesson, you will learn:
        To create presentations systematically.
4. Making Presentations
Tejas: The inter-school competition is 
only two weeks away. We have to create 
a presentation about computers.
Jyoti: We already have a lot of 
information on uses of computers. We 
know that applications like Impress, 
Kpresenter, or Power Point are used 
to create presentations. How do we 
start? Shall I switch on the PC and 
open the application?   
Moz: Wait! Creating presentations is 
not just about opening the application 
and typing the content. It requires some initial work in terms of thinking and planning. This can 
be done on a paper, to avoid getting distracted by the features of the application.  
Tejas: We have collected so much information about uses of computers now. Planning what to 
present in the 20 minute slot given to us is very challenging. Our presentation may have almost 
100 pages! 
Moz: The presentation pages are called Slides. Before we discuss about how to create slides, 
observe that creating presentations involves 3 main stages (or steps):
Creating presentations primarily involves 3 main stages:
Stage 1: Plan: Decide an outline for the presentation.
Stage 2: Execute: Create the slides.
Stage 3: Impress: Verify content, add visual effects and practice.
Create presentation
Concept
Presentation
• Presentations are used by students and people in many professions to convey 
their ideas.
• Individual pages of a presentation are called Slides.
• Slides can contain text, images, charts, graphs, tables, audio and video.   
• Some of the presentation applications are: Impress (Open office), KPresenter 
(KOffice), Power Point (MSOffice), Keynote( Apple Mac)
• Some of the presentation file extensions are: .ppt (Power Point), .odp (Impress), 
.key(Keynote).
Info
Presentation
INTER
 SCHOOL 
COMPETITION
Page 2


Aim: In this lesson, you will learn:
        To create presentations systematically.
4. Making Presentations
Tejas: The inter-school competition is 
only two weeks away. We have to create 
a presentation about computers.
Jyoti: We already have a lot of 
information on uses of computers. We 
know that applications like Impress, 
Kpresenter, or Power Point are used 
to create presentations. How do we 
start? Shall I switch on the PC and 
open the application?   
Moz: Wait! Creating presentations is 
not just about opening the application 
and typing the content. It requires some initial work in terms of thinking and planning. This can 
be done on a paper, to avoid getting distracted by the features of the application.  
Tejas: We have collected so much information about uses of computers now. Planning what to 
present in the 20 minute slot given to us is very challenging. Our presentation may have almost 
100 pages! 
Moz: The presentation pages are called Slides. Before we discuss about how to create slides, 
observe that creating presentations involves 3 main stages (or steps):
Creating presentations primarily involves 3 main stages:
Stage 1: Plan: Decide an outline for the presentation.
Stage 2: Execute: Create the slides.
Stage 3: Impress: Verify content, add visual effects and practice.
Create presentation
Concept
Presentation
• Presentations are used by students and people in many professions to convey 
their ideas.
• Individual pages of a presentation are called Slides.
• Slides can contain text, images, charts, graphs, tables, audio and video.   
• Some of the presentation applications are: Impress (Open office), KPresenter 
(KOffice), Power Point (MSOffice), Keynote( Apple Mac)
• Some of the presentation file extensions are: .ppt (Power Point), .odp (Impress), 
.key(Keynote).
Info
Presentation
INTER
 SCHOOL 
COMPETITION
Moz: Let us see Jyoti’s outline of the presentation.
Jyoti’s outline for “Uses of Computer”
STAGE 1: Plan: Deciding an outline for the presentation.
1. Gather information for the given topic and choose an appropriate title for the presentation. 
Example: If you already have content on “Uses of Computers”. The title can be “Uses of Computers”.
2. Go through the information that you have collected. Group related information and list 
the main points you want to present.
Example:“Communication through email” and “online games” can be grouped together as “Internet 
applications” (refer chapter 3 on Uses of computers)This can be one main point. 
3. For each main point list its sub-points.
At the end of Stage 1, you have the outline of your presentation! 
The above outline can also be represented by using mind maps.
• Gather information systematically. To do this, recall the six steps of gathering 
information and the five steps of taking decisions (Computer Masti- Level V).
• To identify the main points, recall and apply steps of categorization (Lesson 3).
• If you cannot think of sub-points for any of the main point, move on to the next 
main point. You can add sub-points in Stage 2 also.
 Guidelines
Creating the slides
Only one sub point is written 
here. More (if required) can 
be added later in Stage 2
Sub-points for 
First main point
First Main point 
Main points
Title of presentation 
Uses of Computers 
1. Standalone applications 
2. Internet applications 
3. Embedded applications 
4. Special purpose applications  
 1. Standalone applications  
	 	 •	Use	word	processor	to	write	text	document
	 	 •	Play	games
	 	 •	Programming																														
	 	 •	View	educational	CD
	 	 •	Listen	to	music,	watch	documentaries
 2. Internet applications
	 	 •	Communicate	with	friends	and	relatives
	 	 •	Search	for	Information	
	 	 •	Online	transactions		
	 	 •	Read	textbooks	online
	 	 •	Book	tickets
 3. Embedded applications 
	 	 •	Mobile	phone	
	 	 •	Cars
	 	 •	Kitchen	appliances	such	as	microwave	
	 	 •	Robots
 4. Special purpose applications  
	 	 •	Use	by	space	scientists	
		•	
		•	
 
 
 
Page 3


Aim: In this lesson, you will learn:
        To create presentations systematically.
4. Making Presentations
Tejas: The inter-school competition is 
only two weeks away. We have to create 
a presentation about computers.
Jyoti: We already have a lot of 
information on uses of computers. We 
know that applications like Impress, 
Kpresenter, or Power Point are used 
to create presentations. How do we 
start? Shall I switch on the PC and 
open the application?   
Moz: Wait! Creating presentations is 
not just about opening the application 
and typing the content. It requires some initial work in terms of thinking and planning. This can 
be done on a paper, to avoid getting distracted by the features of the application.  
Tejas: We have collected so much information about uses of computers now. Planning what to 
present in the 20 minute slot given to us is very challenging. Our presentation may have almost 
100 pages! 
Moz: The presentation pages are called Slides. Before we discuss about how to create slides, 
observe that creating presentations involves 3 main stages (or steps):
Creating presentations primarily involves 3 main stages:
Stage 1: Plan: Decide an outline for the presentation.
Stage 2: Execute: Create the slides.
Stage 3: Impress: Verify content, add visual effects and practice.
Create presentation
Concept
Presentation
• Presentations are used by students and people in many professions to convey 
their ideas.
• Individual pages of a presentation are called Slides.
• Slides can contain text, images, charts, graphs, tables, audio and video.   
• Some of the presentation applications are: Impress (Open office), KPresenter 
(KOffice), Power Point (MSOffice), Keynote( Apple Mac)
• Some of the presentation file extensions are: .ppt (Power Point), .odp (Impress), 
.key(Keynote).
Info
Presentation
INTER
 SCHOOL 
COMPETITION
Moz: Let us see Jyoti’s outline of the presentation.
Jyoti’s outline for “Uses of Computer”
STAGE 1: Plan: Deciding an outline for the presentation.
1. Gather information for the given topic and choose an appropriate title for the presentation. 
Example: If you already have content on “Uses of Computers”. The title can be “Uses of Computers”.
2. Go through the information that you have collected. Group related information and list 
the main points you want to present.
Example:“Communication through email” and “online games” can be grouped together as “Internet 
applications” (refer chapter 3 on Uses of computers)This can be one main point. 
3. For each main point list its sub-points.
At the end of Stage 1, you have the outline of your presentation! 
The above outline can also be represented by using mind maps.
• Gather information systematically. To do this, recall the six steps of gathering 
information and the five steps of taking decisions (Computer Masti- Level V).
• To identify the main points, recall and apply steps of categorization (Lesson 3).
• If you cannot think of sub-points for any of the main point, move on to the next 
main point. You can add sub-points in Stage 2 also.
 Guidelines
Creating the slides
Only one sub point is written 
here. More (if required) can 
be added later in Stage 2
Sub-points for 
First main point
First Main point 
Main points
Title of presentation 
Uses of Computers 
1. Standalone applications 
2. Internet applications 
3. Embedded applications 
4. Special purpose applications  
 1. Standalone applications  
	 	 •	Use	word	processor	to	write	text	document
	 	 •	Play	games
	 	 •	Programming																														
	 	 •	View	educational	CD
	 	 •	Listen	to	music,	watch	documentaries
 2. Internet applications
	 	 •	Communicate	with	friends	and	relatives
	 	 •	Search	for	Information	
	 	 •	Online	transactions		
	 	 •	Read	textbooks	online
	 	 •	Book	tickets
 3. Embedded applications 
	 	 •	Mobile	phone	
	 	 •	Cars
	 	 •	Kitchen	appliances	such	as	microwave	
	 	 •	Robots
 4. Special purpose applications  
	 	 •	Use	by	space	scientists	
		•	
		•	
 
 
 
Moz: Let us now start an application for creating presentations. You will see a new presentation 
file with a blank slide. For typing in the content, use the Layouts panel.
Tejas: Layouts, what is this?
Moz: Layout means the placement of slide contents, such as, title, bullets and other text, images 
and charts. There are several layout options for creating a slide, as you can see. 
Jyoti: For each slide, we can choose a suitable layout option depending on the content of the 
slide. 
Moz: Let us now see the steps to be followed in Stage 2.
Skill
Create New Presentation
1. On the desktop, go to Applications    
Office    Openoffice.org Presentation
2. The following screen is displayed.
3. In the displayed screen, select the 
appropriate slide layout.
4. For the first slide of the presentation 
select any one of the title slide layout.
5.Click on the slide to add the title or text.
Click on 
‘Create’
Select a 
slide 
layout
STAGE 2: Execute: Creating the Slides 
1. Open any presentation application and create a new presentation. Title of the outline 
becomes the title of the presentation.  
2. Create a new slide for each main point in the outline. Add list of sub points for the 
respective main points. Expand each sub-point by adding more information like text, 
images, graphs, tables etc.  
3. Save the presentation file created by giving a file name.
     Note: The presentation is created using the default template. 
At the end of stage 2, the outline in the textual representation is translated to a draft 
presentation.
Page 4


Aim: In this lesson, you will learn:
        To create presentations systematically.
4. Making Presentations
Tejas: The inter-school competition is 
only two weeks away. We have to create 
a presentation about computers.
Jyoti: We already have a lot of 
information on uses of computers. We 
know that applications like Impress, 
Kpresenter, or Power Point are used 
to create presentations. How do we 
start? Shall I switch on the PC and 
open the application?   
Moz: Wait! Creating presentations is 
not just about opening the application 
and typing the content. It requires some initial work in terms of thinking and planning. This can 
be done on a paper, to avoid getting distracted by the features of the application.  
Tejas: We have collected so much information about uses of computers now. Planning what to 
present in the 20 minute slot given to us is very challenging. Our presentation may have almost 
100 pages! 
Moz: The presentation pages are called Slides. Before we discuss about how to create slides, 
observe that creating presentations involves 3 main stages (or steps):
Creating presentations primarily involves 3 main stages:
Stage 1: Plan: Decide an outline for the presentation.
Stage 2: Execute: Create the slides.
Stage 3: Impress: Verify content, add visual effects and practice.
Create presentation
Concept
Presentation
• Presentations are used by students and people in many professions to convey 
their ideas.
• Individual pages of a presentation are called Slides.
• Slides can contain text, images, charts, graphs, tables, audio and video.   
• Some of the presentation applications are: Impress (Open office), KPresenter 
(KOffice), Power Point (MSOffice), Keynote( Apple Mac)
• Some of the presentation file extensions are: .ppt (Power Point), .odp (Impress), 
.key(Keynote).
Info
Presentation
INTER
 SCHOOL 
COMPETITION
Moz: Let us see Jyoti’s outline of the presentation.
Jyoti’s outline for “Uses of Computer”
STAGE 1: Plan: Deciding an outline for the presentation.
1. Gather information for the given topic and choose an appropriate title for the presentation. 
Example: If you already have content on “Uses of Computers”. The title can be “Uses of Computers”.
2. Go through the information that you have collected. Group related information and list 
the main points you want to present.
Example:“Communication through email” and “online games” can be grouped together as “Internet 
applications” (refer chapter 3 on Uses of computers)This can be one main point. 
3. For each main point list its sub-points.
At the end of Stage 1, you have the outline of your presentation! 
The above outline can also be represented by using mind maps.
• Gather information systematically. To do this, recall the six steps of gathering 
information and the five steps of taking decisions (Computer Masti- Level V).
• To identify the main points, recall and apply steps of categorization (Lesson 3).
• If you cannot think of sub-points for any of the main point, move on to the next 
main point. You can add sub-points in Stage 2 also.
 Guidelines
Creating the slides
Only one sub point is written 
here. More (if required) can 
be added later in Stage 2
Sub-points for 
First main point
First Main point 
Main points
Title of presentation 
Uses of Computers 
1. Standalone applications 
2. Internet applications 
3. Embedded applications 
4. Special purpose applications  
 1. Standalone applications  
	 	 •	Use	word	processor	to	write	text	document
	 	 •	Play	games
	 	 •	Programming																														
	 	 •	View	educational	CD
	 	 •	Listen	to	music,	watch	documentaries
 2. Internet applications
	 	 •	Communicate	with	friends	and	relatives
	 	 •	Search	for	Information	
	 	 •	Online	transactions		
	 	 •	Read	textbooks	online
	 	 •	Book	tickets
 3. Embedded applications 
	 	 •	Mobile	phone	
	 	 •	Cars
	 	 •	Kitchen	appliances	such	as	microwave	
	 	 •	Robots
 4. Special purpose applications  
	 	 •	Use	by	space	scientists	
		•	
		•	
 
 
 
Moz: Let us now start an application for creating presentations. You will see a new presentation 
file with a blank slide. For typing in the content, use the Layouts panel.
Tejas: Layouts, what is this?
Moz: Layout means the placement of slide contents, such as, title, bullets and other text, images 
and charts. There are several layout options for creating a slide, as you can see. 
Jyoti: For each slide, we can choose a suitable layout option depending on the content of the 
slide. 
Moz: Let us now see the steps to be followed in Stage 2.
Skill
Create New Presentation
1. On the desktop, go to Applications    
Office    Openoffice.org Presentation
2. The following screen is displayed.
3. In the displayed screen, select the 
appropriate slide layout.
4. For the first slide of the presentation 
select any one of the title slide layout.
5.Click on the slide to add the title or text.
Click on 
‘Create’
Select a 
slide 
layout
STAGE 2: Execute: Creating the Slides 
1. Open any presentation application and create a new presentation. Title of the outline 
becomes the title of the presentation.  
2. Create a new slide for each main point in the outline. Add list of sub points for the 
respective main points. Expand each sub-point by adding more information like text, 
images, graphs, tables etc.  
3. Save the presentation file created by giving a file name.
     Note: The presentation is created using the default template. 
At the end of stage 2, the outline in the textual representation is translated to a draft 
presentation.
• Each slide should have a title.
• Each slide should ideally have not more than 5 sub-points.
Note: Ideally a slide with 5 sub-points takes 2 minutes to explain .
• Avoid writing paragraphs of information in the slide. Instead write crisp points.
• If the time allotted for the presentation is known, create the slides appropriately. 
For 20 minutes of presentation time, you should create around 10 slides.
• Make sure that the images, graphs used in the slides are not ‘distracting’.
• Be AWARE of copyright issues while using content from various resources.
 Guidelines
Creating the slides
• A slide template is used to give a uniform look to the slides.
• Choose a template to suit your subject of the presentation. 
• The application template has preset values for font sizes for title and text. 
• The template can also be customized. 
Info
Presentation
Skill
Insert pictures
1. From the main toolbar select Insert.  
The following dropdown is displayed.
2. Select the picture to be inserted and     
click Open. 
Select the option 
Picture and then 
From File option.
A- Awareness about Copyright
Copyrighted (©) contents cannot be copied or reused without permission from the copyright 
owner. Check for copyright before using any content from any source.
W- Watch for CC (Creative Commons license)
Refer and prefer content available with creative commons license
A- Acknowledge source of information
If you use content from other sources, always acknowledge the sources.
R– Reject Plagiarism
Word to word copying parts of someone else’s work and presenting it as your own is called 
plagiarism. It is unethical as it takes away the effort of the other person.
E– Explain in your own words
Content taken from different sources need to be explained in your words.
(Refer poster on page number 73.)
AWARE
Page 5


Aim: In this lesson, you will learn:
        To create presentations systematically.
4. Making Presentations
Tejas: The inter-school competition is 
only two weeks away. We have to create 
a presentation about computers.
Jyoti: We already have a lot of 
information on uses of computers. We 
know that applications like Impress, 
Kpresenter, or Power Point are used 
to create presentations. How do we 
start? Shall I switch on the PC and 
open the application?   
Moz: Wait! Creating presentations is 
not just about opening the application 
and typing the content. It requires some initial work in terms of thinking and planning. This can 
be done on a paper, to avoid getting distracted by the features of the application.  
Tejas: We have collected so much information about uses of computers now. Planning what to 
present in the 20 minute slot given to us is very challenging. Our presentation may have almost 
100 pages! 
Moz: The presentation pages are called Slides. Before we discuss about how to create slides, 
observe that creating presentations involves 3 main stages (or steps):
Creating presentations primarily involves 3 main stages:
Stage 1: Plan: Decide an outline for the presentation.
Stage 2: Execute: Create the slides.
Stage 3: Impress: Verify content, add visual effects and practice.
Create presentation
Concept
Presentation
• Presentations are used by students and people in many professions to convey 
their ideas.
• Individual pages of a presentation are called Slides.
• Slides can contain text, images, charts, graphs, tables, audio and video.   
• Some of the presentation applications are: Impress (Open office), KPresenter 
(KOffice), Power Point (MSOffice), Keynote( Apple Mac)
• Some of the presentation file extensions are: .ppt (Power Point), .odp (Impress), 
.key(Keynote).
Info
Presentation
INTER
 SCHOOL 
COMPETITION
Moz: Let us see Jyoti’s outline of the presentation.
Jyoti’s outline for “Uses of Computer”
STAGE 1: Plan: Deciding an outline for the presentation.
1. Gather information for the given topic and choose an appropriate title for the presentation. 
Example: If you already have content on “Uses of Computers”. The title can be “Uses of Computers”.
2. Go through the information that you have collected. Group related information and list 
the main points you want to present.
Example:“Communication through email” and “online games” can be grouped together as “Internet 
applications” (refer chapter 3 on Uses of computers)This can be one main point. 
3. For each main point list its sub-points.
At the end of Stage 1, you have the outline of your presentation! 
The above outline can also be represented by using mind maps.
• Gather information systematically. To do this, recall the six steps of gathering 
information and the five steps of taking decisions (Computer Masti- Level V).
• To identify the main points, recall and apply steps of categorization (Lesson 3).
• If you cannot think of sub-points for any of the main point, move on to the next 
main point. You can add sub-points in Stage 2 also.
 Guidelines
Creating the slides
Only one sub point is written 
here. More (if required) can 
be added later in Stage 2
Sub-points for 
First main point
First Main point 
Main points
Title of presentation 
Uses of Computers 
1. Standalone applications 
2. Internet applications 
3. Embedded applications 
4. Special purpose applications  
 1. Standalone applications  
	 	 •	Use	word	processor	to	write	text	document
	 	 •	Play	games
	 	 •	Programming																														
	 	 •	View	educational	CD
	 	 •	Listen	to	music,	watch	documentaries
 2. Internet applications
	 	 •	Communicate	with	friends	and	relatives
	 	 •	Search	for	Information	
	 	 •	Online	transactions		
	 	 •	Read	textbooks	online
	 	 •	Book	tickets
 3. Embedded applications 
	 	 •	Mobile	phone	
	 	 •	Cars
	 	 •	Kitchen	appliances	such	as	microwave	
	 	 •	Robots
 4. Special purpose applications  
	 	 •	Use	by	space	scientists	
		•	
		•	
 
 
 
Moz: Let us now start an application for creating presentations. You will see a new presentation 
file with a blank slide. For typing in the content, use the Layouts panel.
Tejas: Layouts, what is this?
Moz: Layout means the placement of slide contents, such as, title, bullets and other text, images 
and charts. There are several layout options for creating a slide, as you can see. 
Jyoti: For each slide, we can choose a suitable layout option depending on the content of the 
slide. 
Moz: Let us now see the steps to be followed in Stage 2.
Skill
Create New Presentation
1. On the desktop, go to Applications    
Office    Openoffice.org Presentation
2. The following screen is displayed.
3. In the displayed screen, select the 
appropriate slide layout.
4. For the first slide of the presentation 
select any one of the title slide layout.
5.Click on the slide to add the title or text.
Click on 
‘Create’
Select a 
slide 
layout
STAGE 2: Execute: Creating the Slides 
1. Open any presentation application and create a new presentation. Title of the outline 
becomes the title of the presentation.  
2. Create a new slide for each main point in the outline. Add list of sub points for the 
respective main points. Expand each sub-point by adding more information like text, 
images, graphs, tables etc.  
3. Save the presentation file created by giving a file name.
     Note: The presentation is created using the default template. 
At the end of stage 2, the outline in the textual representation is translated to a draft 
presentation.
• Each slide should have a title.
• Each slide should ideally have not more than 5 sub-points.
Note: Ideally a slide with 5 sub-points takes 2 minutes to explain .
• Avoid writing paragraphs of information in the slide. Instead write crisp points.
• If the time allotted for the presentation is known, create the slides appropriately. 
For 20 minutes of presentation time, you should create around 10 slides.
• Make sure that the images, graphs used in the slides are not ‘distracting’.
• Be AWARE of copyright issues while using content from various resources.
 Guidelines
Creating the slides
• A slide template is used to give a uniform look to the slides.
• Choose a template to suit your subject of the presentation. 
• The application template has preset values for font sizes for title and text. 
• The template can also be customized. 
Info
Presentation
Skill
Insert pictures
1. From the main toolbar select Insert.  
The following dropdown is displayed.
2. Select the picture to be inserted and     
click Open. 
Select the option 
Picture and then 
From File option.
A- Awareness about Copyright
Copyrighted (©) contents cannot be copied or reused without permission from the copyright 
owner. Check for copyright before using any content from any source.
W- Watch for CC (Creative Commons license)
Refer and prefer content available with creative commons license
A- Acknowledge source of information
If you use content from other sources, always acknowledge the sources.
R– Reject Plagiarism
Word to word copying parts of someone else’s work and presenting it as your own is called 
plagiarism. It is unethical as it takes away the effort of the other person.
E– Explain in your own words
Content taken from different sources need to be explained in your words.
(Refer poster on page number 73.)
AWARE
Skill
Adding animation to the presentation
1. From the toolbar, under Slide 
Show select Custom Animation.
2. Side panel 
is displayed. 
Select the 
content on the 
slide which is 
to be animated 
and click on 
Add.
3. The following 
screen is 
displayed. 
We can select 
various effects 
for the slide 
content.
Click OK.
• See the full screen slide Show, by pressing F5 or select option slide Show 
under ‘view’.
• Use arrow keys to navigate between the slides.
Info
Slide Show
3. Practice by giving a Mock presentation:
• Check if the number of slides can be comfortably covered within given time. Reorder if 
required. 
• Boost your confidence level to face the audience by practice in front of friends.  
• Speak clearly and make eye contact with audience.
• Do not just read out the slide but explain the points.
STAGE 3: Impress: Verify content, add visual effects and practice
Stage 3: Verify content, add visual effects and Practice: 
1. Verify content by doing the following:
a. Check if order of slides has a logical flow and also if sub-points are correctly placed.
b. Check if information is accurate, adequate and follows AWARE rules. 
c. Check for content spellings and grammar.
2. Add visual effects by doing the following:
a. Ensure Font type and Font size are easy to read and alignment is uniform (Refer point 
a in guidelines box on visual style).
b. Use colours to highlight important points (Refer point b in guidelines box on visual 
style).
c. Add animation, slide transition effects wherever appropriate ( Refer point c in guidelines  
box on visual style).