Working with Columns | How to become an Expert of MS Word - Class 6 PDF Download

Introduction

Working with Columns

Below is an example of a newsletter using columns and a graphic:

Working with columns can be challenging, but with practice you'll have columns mastered in no time. An approach we'll first try will be to enter text into a single column and then convert it into multiple columns.

To Create Columns Using The Columns Button:

• Switch to Print Layout view.
  
• To make equal columns, move the insertion point to the end of the text and insert a continuous section break by choosing Insert Break Continuous.
  
• Select the text you want to change to columns.
• Click the Columns button on the Standard toolbar.
• The Columns button will expand to give you four column options:
  
• Choose one of the options to format your text into columns.
• You can adjust the spacing and alignment of columns by using the ruler. Drag the right margin, left margin, and right indent using your mouse until the columns appear the way you want.
  

To Enter a Title that Spans a Column:

• Enter the title at the beginning of the first column.
• Select the title.
• Click the Columns button on the Standard toolbar and drag to select number of columns.

Creating Columns Using The Columns Dialog Box

To Use The Column Dialog Box:

• Switch to Print Layout view.
• To make equal columns, move the insertion point to the end of the text and insert a continuous section break by choosing Insert Break Continuous.
• Select the text you want to change to columns.
• Click Format on the menu bar.
• Select Columns from the menu list. The Columns dialog box appears.
  

The Columns Dialog Box Gives You The Following Options:

• Presets: Click a box to choose a preset number of columns.
• Number of Columns: Use the up and down arrow keys to select between one and eight columns.
• Line Between: Place lines between your columns.
• Width and Spacing: This offers features that allow you to specify an exact number for the height and width of your columns, as well as the spacing between your columns.
• Equal Column Width: Check this check box if you want columns to be the same width.
• Apply to: This allows you to create columns out of the selected text, the selected section, this point forward, or the entire document.
• Select your options, then Click OK.

To Move Text into The Next Column:

• Move the insertion point in front of the text you want to move.
• Choose Format Columns. The Columns dialog box opens.
• Choose From this point forward in the Apply to: control.
• Click the Start New Column check box to move the text to the next column.