Overview for Email Writing With Example | English Class 8 PDF Download

What is an Email?

Email, also known as electronic mail, is a medium of written communication used to send and receive information over the Internet. It has been in use since the beginning of the Internet era. Initially, people used it for informal communication before social media apps were introduced into our lives. Later, social media took the spotlight, and now emails are used mostly for professional communication in schools, colleges, offices, banks, etc. 

Types of Emails 

• Formal emails are used for official purposes, featuring professional language and a structured format, often including formal salutations and closings. They are typically sent to authorities, banks, or in a professional setting. 
• Informal emails, on the other hand, are casual and used for personal communication with friends or family, with a relaxed tone and flexible structure, often containing personal expressions and greetings. 

What is Email Writing? 

The process of writing an email is known as email writing. Email writing deals with finding an objective for communication, writing down the message, and sending it to the concerned person through email. Emails must be short, concise, and to the point. It should consist of all the important and relevant information. Email writing can be an easy task if you get the hang of it. Informal email writing is easier since the body consists of whatever the person feels like sharing and uses a personal tone and language while communicating. On the other hand, formal email writing can be a tedious task because it must be written in a formal tone using formal phrases and words. 

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Email Writing: Tips and Topics

• While writing the email, you must not make any grammatical and spelling mistakes. The email with grammatical mistakes made a bad impression on the recipient.
• Avoid using out-of-date letter-writing formats and stay up to date with the latest email writing format. Rather than using the traditional styles of writing paper letters, make all of your text left-aligned. Email is an electronic mail in which you don’t need to mention the date.
• While writing an email you must check the mail id of the receiver, otherwise, your mail can be bounced or will be received by the wrong person.
• Formal complaints should be well-written, but not at the expense of professionalism. While you are writing your criticisms, make sure your email doesn’t come off as hostile or unprofessional. It is vital to express the situations or occurrences that are causing offence as precisely and concisely as possible.
• Another crucial aspect to consider while writing an email is the subject line. The subject line is the first thing a receiver will see. You must write a simple and up to the mark subject line, your subject line decides whether the recipient want to open your email or not. You must give an ample amount of time while writing a subject line.
• Write Salutation or Greeting in such a way that it is acceptable for the recipient.
• The body of the email is as important as the subject of the email. Be specific about what you want the receiver to know. Make sure you have written out all you want to convey to the receiver through your email. Avoid using overused language or repeating words to make your email look attractive. Font style and size should be uniform. 
• Sign off your email on a pleasant note and preview the email before sending it. To get a response from the receiver the closing should be genuine.

Email Writing Format

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Solved Examples

Q1: You are Sativika/Satvik, class teacher of grade 6 section C. The air conditioner in your classroom is malfunctioning. Report this to the Principal in an email.
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Q2: Your ward studies in class 10. Due to the pandemic, the company you work in has suffered some heavy damages to its profit. Your salary is too low to pay the school fees. Write an email to the Principal, informing her of the same.
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Q3: Your ward studies in class 9. The science teacher does not demonstrate the various phenomena of biology, chemistry and physics, and hence is unable to learn the concepts. Write an email regarding this to the class teacher.
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Q4: You are a student of class 12. You sent an application for a leaving certificate to the Principal a week ago, but neither have you received an answer nor you have received the certificate. Write an email to the Principal requesting for a prompt response.
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Q5: You are a student of class 10. You sent an application for a leaving certificate to the Principal a week ago, but neither have you received an answer nor you have received the certificate. Write an email to the Principal requesting for a prompt response.
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Practice Questions

• Your friend wants to visit Uttarakhand. Write an e-mail giving your knowledge about Uttarakhand.
• Write an email to a Taj hotel manager to make a reservation.
• Write an e-mail to the Team Leader intimating about your absence sign as Ramesh.
• Congratulate your younger sister by email as he has won the first prize in an inter-school debate.
• As a President of Gokuldham Residents Club, write an email to the member inviting them to participate in the cleanliness drive to be launched at the central park and surrounding on Sunday at 9:00 am.