Introduction: Letter Writing | English An Alien Hand Class 7 PDF Download

Letter Writing is a type of written message conveyed from one person to the other either written by hand or printed on paper. Letters are still an important means of communication, whether it’s a cover letter for a job, a bank reminder, or a college acceptance letter. It is an important part of a student's writing skills. So it is necessary to understand letter writing.

Types of Letters

Letters are of two basic types: Formal Letter and Informal Letter
Types of letters

1. Formal Letters:

Formal letters are those letters that have formal information from one person to another. These kinds of letters include business letters, official letters, applications, etc.

Structure of a Formal Letter

Structure of a Formal Letter

 Example: Write a letter to the customer service manager of Ganesh Electronics Pvt. Ltd. complaining about a defect in the music system purchased from the store. Sign yourself as Gauri/Gaurav. 

Ans:

H.No.58 Block-D
Sector 26, Rohini
New Delhi- 110085

11 February 2021

To
Customer Service Manager
Ganesh Electronics Pvt. Ltd.
Rohini, New Delhi- 110085

Subject- Filling complaint for a defect in purchase no. MS-845/07/2020

Dear Sir

I hereby write to complain regarding the defect in the music system w.r.t bill no. MS-845/07/2020 was purchased on 11 January 2021 from your store.

The music system worked properly for one month but it has not been functioning properly for the past three days. The sound breaks whilst the songs are being played and the system hangs multiple times. Coupled with this, the songs stop playing abruptly and require the system to be restarted. Since the music system is still in the warranty period of six months, I wish to get it replaced at the earliest.

I request you to look into this matter without any delay and provide a new working music system of the same brand. I have enclosed a copy of the bill of purchase for your reference. Looking forward to your early response.

Thanking you
Yours truly
Gauri

(ii) Official Letters: These kinds of letters are used to communicate with government bodies or offices. Applications are also included in such categories. These can also include letters to newspapers, reference letters, job letters, etc. 

Example: Write an application to the Principal of your school for increasing library facilities.

Ans:

The Principal
Rosedale’s Public School
Rohini
28 May, 20XX
Subject: Request for increasing library facilities.

Respected Sir,
On behalf of the students of the school, I would like to inform you that there is a library in our school but the condition of it is very bad. Books, chairs, benches, electric fans, and daily newspapers are not adequate for the students. Certainly, these facilities will standardize our school more. Therefore we are requesting you to look into our issue and hope that you would be kind enough to increase these facilities and oblige thereby.

Yours faithfully
Raj
Head boy

Example: Write a formal letter to the Editor of a Newspaper to Highlight the Issue of Open Manholes.

25, VKL Avenue
R S Road, Anna Nagar
Chennai – 600089
07/01/2022   

The Editor
The Times of India
Nungambakkam 
Chennai – 600023
Subject: Open manholes on R S Road
 

Respected Sir/Ma’am,

I am Rathina Sabapathy, a resident of VKL Avenue. I am writing to throw some light on the issue of open manholes in our area.

It has been more than a period of 6 months now since these manholes were opened, and there have been multiple accidents due to this. We have approached the local authorities and associations in this regard, but no action has been taken so far, and it is becoming a matter of great worry. There are children who walk to school every day, and there are a lot of working people taking this route as it is a road that connects the main road to the Electronic City area where most of the IT companies are located.

Kindly consider this issue and highlight it in your newspaper so that the authorities are alerted about the need to look into this situation as soon as possible in order to reduce the number of casualties.

2. Informal Letters:

These types of letters are written to relatives or friends. These also can include invitations etc. Such kinds of letters are also known as personal letters or social letters. There is personal information or descriptions in these letters.

Structure of an Informal Letter 

Structure of a Formal Letter

1. Sender's Address and Date:
   • To start, write your address on the left side of the paper. Make sure to include your full address with the pin code.
   • After that, write the date. This helps the person know when you wrote the letter.
2. Greeting:
   • In informal letters to friends and family, use their names with words like Dear, My dear, Dearest, etc.
   • You can also use pet names or their relationship with you, like Dear Uncle, Dearest Grandma, My dear Cousin.
   • If writing to someone older or of higher rank, you can use Mr, Mrs, Ms, etc.
3. Introduction and Body:
   • Begin with a friendly intro. Ask about their health and well-being, like saying, "I hope this letter finds you in good health."
   • Explain why you're writing in a relaxed way. Unlike formal letters, you can be detailed and casual.
   • Write as if you're having a friendly chat. Use a personal and relaxed tone. Be respectful if writing to an older person.
4. Conclusion:
   • End the letter on a friendly note. Make the recipient feel like they had a nice time chatting with you.
   • Let them know you're looking forward to their response.
5. Closing and Signature:
   • Use warm words like Yours affectionately, Yours lovingly, Your loving friend, or With love for close friends and relatives. Add your name, usually your first name.
   • If you used Mr, Mrs, etc., in the greeting, you can end with Yours sincerely, Kind regards, etc. Follow it with your name.

Example: Write a letter to your mother about your daily routine.

Tagore Hostel
Vivekanand Model School
Chandigarh
7th May 2024

Dear Mom

Thank you very much for your loving letter. You have asked me to write about my daily routine.
I get up at 5 in the morning. I go out for a walk and jogging. Then I return to the hostel by 6 a.m. I have my breakfast at 7 a.m. I go to school. Our classes start at 8 a.m. There is a short break for refreshment at 10.30. Classes end at 2 p.m. Then I return to my room and have lunch. After that, I take a rest for one hour. Thereafter, I study for two hours. I drink milk and have light refreshments at 5 p.m. We play games in the vast school grounds. Then I do my homework. We have dinner at 9 p.m. At about 10.30 I go to bed. I am O.K. here. So don’t worry about me Please convey my regards to Papa and love to Neeraj. I miss you all.
With love.

Your affectionate son
Nikhil

Example: Write a letter to your friend, describing the Annual Prize-giving Function of your school.

Ans:

514,
Model Town
Rohtak
16 February 20 xx

My dear Anshul

The Annual Prize-giving Function in our school was held at 4 p.m. yesterday. The District Education Officer presided over it as the chief guest. It was a highly colourful and interesting function.
Long before the Chief Guest arrived, the school hall was packed with guests and students. All stood up as a mark of respect to the Chief Guest. Our Principal then read out the annual report of school activities. Thereafter, the prizes were given away. I got a set of books as an academic prize. Then started the cultural program.
The chief guest delivered his speech. He advised us to do our best in life. Our Vice-Principal thanked the Chief Guest and the guardians. After the national anthem, the function came to an end. We enjoyed the function very much.
With regards and love

Yours sincerely
Parth