Format and Example of Formal Letter | English Grammar for Class 6 PDF Download

Formal Letters

A formal letter is written for official, business, or professional purposes with a specific objective. It follows a clear and structured format and uses formal language that is easy to read and interpret.

Key Points to Consider While Writing a Formal Letter:

• A formal letter strictly follows a prescribed format.
• Avoid abbreviations and slang language.
• Keep the content precise and to the point.
• The subject line is very important and must clearly state the purpose of the letter.

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1. General Format for Sick Leave 

The Principal
School name
Address of school
Date

Subject: Reason for writing application
Sir/Madam
With due respect, I beg to say that I am a regular student of [Name school] and currently in class [Class ##] and I am writing this leave request to bring to your attention that I have fallen sick and was suffering from [Name Illness] yesterday.

Therefore, I would like to kindly request you to grant me a leave for [number of days leave] days. I will be highly obliged.

Yours obediently
Name

Example: Write an application to the Principal of your school requesting sick leave for two days. Mention the reason for your leave and express your gratitude.

The Principal
Mount Carmel School
Chandigarh
22-02-2017

Subject:  Application for sick leave
Sir/Madam
With due respect, I beg to say that I am a regular student of Mount Carmel school and currently in class 6th, and I am writing this leave request to bring to your attention that I have fallen sick and was suffering from fever and body pain yesterday.

Therefore, I would like to kindly request you to grant me a leave for 2 days. I will be highly obliged.

Yours obediently
Aman
Class 6th

2. General Format for Leave due to Urgent Work

The Principal
School name
Location
Subject: urgent piece of work
Respected Sir/mam
With due respect, it is stated that I am a student of [class ##]  in your school. I have an urgent piece of work at home. So, I cannot come to school. Kindly grant me leave for [number of days]. I shall be very thankful to you.

Thanking You
Yours obediently
Name
Roll number
Date
Parent’s signature

 Example: Write an application to the Principal of your school requesting leave for two days due to an urgent piece of work at home.

The Principal
Mount Carmel school
Chandigarh
Subject: Urgent piece of work

Respected Sir/mam
With due respect, it is stated that I am a student of 6th  in your school. I have an urgent piece of work at home. So, I cannot come to school. Kindly grant me leave for 2 days. I shall be very thankful to you.

Thanking You
Yours obediently
Kartik
Roll number 5623
May 2015

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3. Letters to Newspaper Editors

​Sender’s address (include a phone number or email address)
Date
Receiving editor’s address
Subject of letter
Salutation (Respected Sir/Madam)
Body of address 
Paragraph 1: Introduce yourself and purpose of writing the letter
Paragraph 2: Detail of topic
Paragraph 3: Conclusion
Thank you
Sender’s name
Signature

 Example: Write a letter to the Editor of a newspaper highlighting the issue of the absence of an Amul milk booth in your locality and the difficulties faced by the residents.

Arya
4, Gandhinagar
Mumbai
15th March 2018 

The Editor
Hindustan News
Mumbai

Subject: Absence of Amul milk booth in Gandhinagar
Respected Sir / Madam
I am Arya, a resident of Gandhinagar. I am writing to you in order to raise the issue of absence of an Amul milk booth in my locality.

Gandhinagar has a huge population which comprises of daily wagers. Still, the area does not have an Amul milk booth. The residents face many problems as they have to walk up to 10 kilometers every morning to get their daily stock of milk and milk products. This has also led to black marketing. The people of the area are getting harassed.

As the situation is serious, I request you to highlight it through your newspaper so that the Amul authorities are sensitized towards it and do the needful.

Thanking You
Yours sincerely
Arya