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Format and Types of Notice | Class 11 English Grammar PDF Download

What is a Notice?


A notice is a written or printed news announcement or information. A notice may contain news/information about something that has happened or is likely to happen. It may be a formal announcement of public importance or an advance warning meant for compliance and information. A notice can be about a meeting, an event, an excursion/historical trip/a picnic, lost and found, change of name/address/uniform/timings/venue etc.

Purpose

Notices are effective means of disseminating information related to different issues or occasions. They reach to a large number of persons in a short time. Hence a notice is written in simple and formal language. It is clear, brief and to the point.

Display

(a) School/College Notice Boards.
(b) Newspapers/Magazines.
(c) Public Notice Boards.

Main Characteristics

(a) Format : It includes the word ‘NOTICE’, date, heading, writer’s name and designation.
(b) Content : It must answer the questions What? When? Where? How? etc.
(c) Expression : It relates to the overall organisation and relevance of the content as well as grammatical accuracy and fluency

Points to Remember:

  • the purpose should be to inform
  • it should have a heading
  • it should be brief and precise
  • it should give all the required information, in a simple language
  • the name and designation of the issuing authority should be mentioned
  • it should be written in the third person
  • it should have a date
  • it should look attractive and the word limit should be adhered to.

Format of a Notice
Format and Types of Notice | Class 11 English Grammar

Example: Yon are the Secretary of the English Literary Association of Tagore Memorial School, Patna. Write out a notice for notice-board, inviting names of those who would like to participate in the proposed inter-house debate, oratorio! and elocution contest.

English Literary Association
TAGORE MEMORIAL SCHOOL, PATNA

5 Aug. 20XX

NOTICE
INTER-HOUSE COMPETITIONS

The English Literary Association invites participants in the following contests to be held in the school auditorium :
(a) Debate competition : 20 Aug. 20XX at 11.00 a.m.
(b) Oratorial skills : 21 Aug. 20XX at 11.00 a.m.
(c) Elocution contest : 21 Aug. 20XX at 2.00 p.m.
Each house can send a team of two students per item.
Last date for submission of names : 10th August, 20XX
Ravi Mohan
Secretary
ELA

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FAQs on Format and Types of Notice - Class 11 English Grammar

1. What is a notice?
A notice is a written or printed announcement that provides information or instructions about a particular event, activity, policy, or any other important matter.
2. What are the different types of notices?
There are various types of notices, including: - Public Notice: These are issued by government authorities or organizations to inform the general public about important matters or changes in policies. - School/College Notice: These notices are displayed in educational institutions to provide information about events, examinations, holidays, or any other relevant updates. - Employment Notice: These notices are released by companies or organizations to advertise job vacancies or recruitment processes. - Legal Notice: Legal notices are formal written communications that serve as a legal warning or requirement, often used in legal proceedings. - Notice to Vacate: This type of notice is usually given by landlords to tenants, instructing them to leave the premises within a specified period.
3. How should a notice be formatted?
A notice generally follows a specific format, which includes the following sections: - Heading: This includes the word "Notice" in bold or capital letters, followed by the title or purpose of the notice. - Date: The date of issuing the notice is mentioned. - Body: The main content of the notice, providing relevant information, instructions, or announcements. - Contact Information: The name, designation, and contact details of the person or organization responsible for the notice. - Signature: The notice is usually signed by an authorized person.
4. How can I make my notice effective?
To make your notice effective, consider the following tips: - Use clear and concise language to convey the message. - Highlight important information or instructions. - Ensure the notice is visually appealing with proper formatting and headings. - Use bullet points or numbered lists for easy readability. - Include relevant contact information for any queries or clarifications.
5. Can a notice be in a language other than English?
Yes, notices can be written in languages other than English, depending on the target audience. Notices should be in a language that the intended readers can understand. It is important to ensure that the language used in the notice is widely understood by the majority of the recipients.
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