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ChatGPT For Microsoft Word | ChatGPT for Professionals - Software Development PDF Download

Method 1: MS Word Plugin for ChatGPT

Integrating ChatGPT into MS Word has never been easier with the ChatGPT plugin (add-in). You can download the add-in using the link below. It is absolutely free and and can run on all the versions of Office Desktop and Office 365. Also there are no prerequisites for using this add-in.

Is ChatGPT API Free?

The ChatGPT Plugin for MS Word is completely free to use and compatible with all versions of MS Word. However, please note that the OpenAI API comes with applicable charges. These charges are quite affordable. They are determined based on how much you use the API. If you don't use the API at all during a particular month, you won't be billed for that period. For more comprehensive pricing details, it is recommended to refer to OpenAI's pricing documentation.

Does ChatGPT API Use My Data?

OpenAI's data privacy policy states that user data submitted through their API is not used to train their models. The inputs and outputs of the API are kept separate and are not used in the training process of their models. This commitment to data privacy ensures that user information remains secure and confidential while using the API.

Steps to install add-in

Microsoft blocks external add-in files and says the source of this file is untrusted. To make the file trusted, you need to follow the steps below.

  • Go to the folder where the downloaded add-in file is located.
  • Unzip the file by right click the zipped file and select Extract All.
  • Right-click the file and choose Properties from the menu.
  • At the bottom of the General Tab, select the Unblock checkbox under security option and then click Ok

To make the add-in to be available each time you launch MS Word, you can save it in the Startup folder. Follow the steps below.

  • Go to File > Options > Advanced.
  • Scroll down to General and click on File Locations.
  • Click on Startup > Modify and then you have two options - Either you locate the folder where downloaded add-in file is stored. OR Instead of changing the Startup folder location, you can also paste the add-in in the existing Startup folder.
  • It is recommended to use the latter option. If you prefer first option, make sure to create a new folder and put the downloaded add-in file there and then navigate the location of Startup folder to this new folder. It is because if you use a folder for e.g. Download/Documents folder which may contain so many word files, it is likely MS Word would crash.

How to use ChatGPT add-in

Follow the steps below to use ChatGPT add-in for MS Word.

  • Open a new or existing MS Word document
  • Type the text you want to ask ChatGPT
  • Select the text you typed in the previous step
  • Click on ChatGPT Tab > AI Writer
  • Enter your API Key
  • Output will be generated and appeared in a few seconds
  • Output will be saved in a new word document in the same folder where your active word document is stored
  • File name of output file is output_mm-dd-yyyy_hr-min-sec.docx

If your active Word document is not saved in any location, it will prompt you to select the folder where you want to save the output file.

Resume Builder

You can generate resume with this add-in. It is important that you provide a clear and detailed prompt so that ChatGPT generates resume according to your requirements. Always be specific and try with multiple prompts for best outcome. See some of the examples below -

Write a professional resume for a [Profile Name]. I have [N] years of experience. My past titles and companies were [Title, Company Name]. Include bullet points.

Write a professional resume for a Data Scientist. I have 5 years of experience. My past titles and companies were Analyst, Barclays, Team Lead, JP Morgan. Include bullet points.

Write a resume for a [Profile Name] based on this job description. [Add Job Description Here]

Email Writing

You can ask ChatGPT Add-in to draft email for you. Whether you need to send a formal business email or a friendly message to a colleague or friend, ChatGPT can help you write a professional and well-drafted message. You just need to provide the purpose of email and some context and ChatGPT will generate a well-written email for you. You can also choose the tone of email.

Write an email to manager about sick leave tomorrow. My Manager’s name is Dave. My name is Deep.

Write an email to colleague about personal leave tomorrow. My colleague’s name is Joe. My name is Deep. Tone should be informal.

It's also good to specify tone - formal / informal/ humorous.

Summary Writing

ChatGPT Add-in can be used to summarize lengthy word document for you. For example you have a long document and you are asked to create summary based on it. It may be time consuming and boring to read the whole text and then write summary.

Summarise the text below in bullet points - [PASTE TEXT HERE]

How to Improve ChatGPT Generated MS Word Document?

  • You can improve output by making ChatGPT remember previous conversation history. ChatGPT API does not recall previous conversations by default. It treats each API request as a new chat. This means that when it answers your current question, it does not remember your previous question.
  • To enhance ChatGPT experience we have a feature called "Chat" in the plug-in. See the demo video below. In this example, we asked ChatGPT to make a resume by giving it some details about the job and previous work experience. The resume was generated accordingly. To make the CV better, we asked ChatGPT to add internship experience. If you notice, it remembered the previous instructions and included only the internship experience while keeping the rest of the resume the same.

The Reset button starts a new Chat and removes prior conversation history. Use this button when you don't need chat history to generate output.

How to style ChatGPT Output?

You can style MS Word Document by adding the following lines to the end of the prompt you ask ChatGPT

  • Highlight the headings in dark blue color.
    • Write a resume for a Software Engineer. Highlight the headings in dark blue color.
  • Include bullet points.
  • Please format the text to be italic.
  • Text should be in red colour.

Note: In the next section we will see the source code of this add-in. If you are not interested in knowing the source code, you can skip the next section. The add-in and VBA code serve the same purpose.

The benefit of using add-in is that it opens automatically every time you open a new word document. Whereas MS Word Macro file is specific to a particular word document. You have to open the same macro file each time to access ChatGPT. Also the add-in performs formatting in the word document.

Method 2: VBA Code to Integrate ChatGPT with MS Word

You can use the VBA Code below to run ChatGPT in MS Word. Make sure to change API Key (highlighted in bold below).

ChatGPT For Microsoft Word | ChatGPT for Professionals - Software DevelopmentChatGPT For Microsoft Word | ChatGPT for Professionals - Software Development

How to use VBA code

The following steps provide basic instructions for using VBA code in MS Word.

  • Press Alt+F11 to open the VBA editor.
  • Click Insert > Module to create a new module.
  • In the module, paste the VBA code.
  • Replace API Key in api_key with your actual API key.
  • Close the VBA editor.
  • Run the macro by pressing Alt+F8 and then select ChatGPT and hit RUN button.

If you want to use ChatGPT-4, you can replace gpt-3.5-turbo with gpt-4 in the above VBA code.

How to fine tune ChatGPT Output

In the above add-in/VBA code, you will come across a temperature parameter. It ranges from 0 to 2. Increasing the value, such as 1.2, will result in a more random output, whereas decreasing the value, like 0.2, will return a more focused output.

Steps for troubleshooting errors

Error: You exceeded your current quota, please check your plan and billing details
Solution: To fix this issue, you will need to upgrade to a paid account that charges you based on your API usage. This is not ChatGPT Plus but a paid plan for using API. It's very affordable, would roughly cost you less than a dollar per month even when you use API extensively daily.

  • Visit OpenAI's website.
  • After logged in, go to Billing page, and sign up for "Pay as you go" plan with your debit or credit card. If you are already using this plan, this error indicates that you are sending a high volume of requests to ChatGPT, which it cannot handle. It is also possible that your limit has been set too low. You can check your current quota in your account settings.

The error The model: gpt-4 does not exist means you don't have access to GPT-4 API. You must join the waitlist to access it. Your subscription to ChatGPT Plus (paid version of ChatGPT) does not guarantee automatic access to the GPT-4 API, regardless of whether you have it or not.
If you either mistakenly choose GPT-4 instead of GPT-3.5 or entered incorrect API Key, you can correct it by clicking the Update Key button to specify the correct Model Type and API Key. Once done, you can check it by clicking on the Check Key button.
Sometimes, the ChatGPT API acts strangely and starts producing errors. If the add-in was working fine for you before but is now returning errors, I suggest trying again a few more times. If the issue persists, please report it.

The document ChatGPT For Microsoft Word | ChatGPT for Professionals - Software Development is a part of the Software Development Course ChatGPT for Professionals.
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FAQs on ChatGPT For Microsoft Word - ChatGPT for Professionals - Software Development

1. How can I install the MS Word Plugin for ChatGPT?
Ans. To install the MS Word Plugin for ChatGPT, follow these steps: 1. Download the plugin file from the official ChatGPT website. 2. Open Microsoft Word and go to the "Plugins" or "Add-Ins" menu. 3. Click on "Install Plugin" or a similar option. 4. Locate the downloaded plugin file and select it. 5. Follow the on-screen instructions to complete the installation. 6. Once installed, you should see the ChatGPT plugin available in the toolbar or ribbon of MS Word.
2. Can I integrate ChatGPT with MS Word using VBA code?
Ans. Yes, you can integrate ChatGPT with MS Word using VBA code. VBA (Visual Basic for Applications) is a programming language that allows you to automate tasks in MS Office applications. To integrate ChatGPT with MS Word using VBA code, you can write a script that interacts with the ChatGPT API. This script can send the text from MS Word to the API for processing and retrieve the generated response. By assigning the response to a variable, you can display it in the MS Word document or use it for further actions. There are various online resources and tutorials available that provide examples and guidance on how to write VBA code for integrating external APIs like ChatGPT into MS Word.
3. How can I fine-tune ChatGPT output?
Ans. Fine-tuning ChatGPT output allows you to customize and improve the generated responses based on your specific needs. Here are some steps you can follow to fine-tune ChatGPT output: 1. Collect high-quality and domain-specific training data: Gather a dataset of conversations or text relevant to the desired output. Ensure the data covers a wide range of scenarios and includes both user inputs and desired responses. 2. Prepare the data: Clean the dataset, remove irrelevant information, and format it into a suitable input format for fine-tuning. 3. Define the fine-tuning objective: Specify the desired behavior or characteristics you want the model to exhibit in its responses. This could involve providing additional context, improving empathy, or maintaining a specific tone. 4. Train the model: Use the prepared dataset to fine-tune the ChatGPT model. This process involves running multiple iterations of training, evaluating the model's performance, and adjusting parameters as needed. 5. Evaluate and iterate: Continuously evaluate the fine-tuned model's output and make further refinements as necessary. Solicit feedback from users to identify areas for improvement. Remember that fine-tuning requires careful consideration and a deep understanding of the model's behavior. It's essential to follow ethical guidelines and avoid biases or harmful outputs.
4. What are some common methods for troubleshooting errors in ChatGPT?
Ans. When troubleshooting errors in ChatGPT, here are some common methods you can try: 1. Check the input format: Ensure that the input provided to ChatGPT follows the expected format. Make sure there are no missing or extra characters, and the input is properly encoded. 2. Review error messages: If ChatGPT returns an error message, carefully read and understand the message. It may provide insights into what went wrong or suggestions for troubleshooting. 3. Test with different inputs: Experiment with different input prompts to see if the error persists or if it's specific to certain types of queries. This can help identify patterns or specific inputs causing the issue. 4. Verify API credentials: If you're using the ChatGPT API, double-check your API credentials, authentication method, and endpoint. Ensure that you have the necessary permissions and that your API calls are properly formatted. 5. Consult the documentation and community: Refer to the ChatGPT documentation, user forums, or support channels to see if others have experienced similar issues and if there are any recommended solutions or workarounds. If the issue persists after troubleshooting, consider reaching out to the ChatGPT support team for further assistance.
5. Is there a limit to the complexity of questions and answers when using ChatGPT in MS Word?
Ans. While there is no strict limit on the complexity of questions and answers when using ChatGPT in MS Word, it's important to consider the limitations of the model and the context in which it is being used. ChatGPT performs best with relatively short and concise inputs and may struggle with extremely long or convoluted questions. It is designed for more conversational interactions rather than lengthy technical discussions. When using ChatGPT in MS Word, it's advisable to keep the questions and answers within a reasonable length and complexity that the model can handle effectively. Additionally, providing clear and well-structured input can improve the accuracy and relevance of the responses generated by ChatGPT.
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