Email: How To Use It | IGCSE Information and Communication Technology Preparation - Year 11 PDF Download

Email - How To Use It

• Email is a way to exchange messages and files over the internet.
• It is utilized for personal communication, professional correspondence, and marketing.
• The language used should be appropriate to the recipient, such as professional language for work-related emails.
• Employers often establish guidelines for professional language, content, and the frequency of emails.
• Email security is essential to safeguard sensitive information from unauthorized access or modification.
• Netiquette refers to the proper behavior and manners when using email.
• Email groups enable mass communication with a specific set of recipients.

• Carbon Copy (CC) is used to include extra recipients who can view the email.
• Blind Carbon Copy (BCC) is used to include extra recipients without other recipients knowing.
• Forwarding lets you send an existing email to a new recipient.
• Attachments enable you to send files along with the email message.

Spam

• Spam involves receiving unsolicited or unwanted emails, often for promotional purposes.
• It can overwhelm inboxes, potentially causing important emails to be missed and may contain harmful content like malware or phishing attempts.
• To combat spam, users should utilize spam filters, refrain from sharing their email publicly, and avoid interacting with suspicious emails.

Definition of Spam Emails

• Spam emails are unwanted messages typically sent in bulk, often for advertising purposes, without the recipient's consent. These emails can clog up an inbox, potentially leading to missed important messages. They may also pose security risks, such as delivering malware or attempting to trick individuals into revealing sensitive information.

Why Spam Emails Need to be Prevented

• Spam emails need to be prevented because they often contain harmful elements such as spyware and phishing attempts.
• They can spread malware and viruses, compromising the security of computer systems.
• Excessive spam can flood email inboxes, making it difficult for users to access important emails.
• Spam emails may try to extract personal information and bank details through fraudulent means.

Methods to Prevent Spam Emails

• Avoid opting into marketing emails to reduce the risk of receiving spam.
• Regularly delete accounts that are no longer in use to minimize exposure to spam.
• Never engage with or reply to spam emails to avoid interacting with spammers.
• Protect personal information by not sharing the main email address with strangers; consider creating a separate email for online transactions.
• Utilize spam filters and block features to prevent spam emails from reaching the inbox.