Test: MS Powerpoint Basics- 3 - Grade 4 MCQ

Steps to create a text box in a slide:
1. Open PowerPoint: Launch the PowerPoint application on your computer.
2. Select a slide: Choose the slide where you want to add the text box.
3. Go to the Insert tab: Click on the "Insert" tab located at the top of the PowerPoint window.
4. Click on Text Box: Within the Insert tab, locate the "Text" group and click on the "Text Box" button. This will insert a text box onto your slide.
5. Resize and position the text box: Click and drag the corners or edges of the text box to resize it according to your preference. Move the text box to the desired location on the slide.
6. Type your text: Click inside the text box and start typing your text. The text will appear within the text box.
7. Format the text box: Customize the appearance of the text box by changing the font, font size, color, alignment, and other formatting options from the "Format" tab that appears when the text box is selected.
8. Modify the text box properties: Right-click on the text box and select "Format Shape" from the context menu to access additional options such as fill color, border style, transparency, and effects.
9. Save your presentation: Once you have added and formatted the text box, remember to save your presentation to preserve your changes.
By following these steps, you will be able to create a text box in a slide using PowerPoint.

Shortcut key to delete one word to the left of cursor in MS-PowerPoint is:
- Option A: Ctrl + Backspace
Explanation:
To delete one word to the left of the cursor in MS-PowerPoint, you can use the Ctrl + Backspace shortcut key combination. Here's how it works:
1. Place your cursor at the end of the word you want to delete.
2. Press and hold the Ctrl key on your keyboard.
3. While holding the Ctrl key, press the Backspace key.
This will delete the word to the left of the cursor. It's a convenient way to quickly remove a word without having to repeatedly press the Backspace key.
Please note that this shortcut key combination may vary depending on your keyboard layout and settings. However, Ctrl + Backspace is the most common shortcut for deleting one word to the left of the cursor in MS-PowerPoint.

Answer:
The correct keyboard shortcut key for checking spelling is F7. Here is a detailed explanation:
1. Functionality of the F7 key:
- The F7 key is commonly used in many word processing applications to check spelling and grammar in a document.
- It is a useful shortcut for quickly identifying and correcting any spelling mistakes or grammatical errors.
2. How to use the F7 key for spell check:
- Open the document or text editor where you want to check the spelling.
- Select the text or portion of the document that you want to spell check.
- Press the F7 key on your keyboard.
- The spell check feature will analyze the selected text and provide suggestions for any misspelled words or grammar mistakes.
- You can review and accept or reject the suggested changes to correct the errors.
3. Alternative methods for spell check:
- In addition to the F7 key, most word processing applications also provide alternative methods for spell check:
- Menu Bar: You can often find the spell check feature under the "Tools" or "Review" menu in the application's menu bar.
- Right-click: You can right-click on a word and select the "Spelling" or "Check Spelling" option from the context menu.
- Ribbon or Toolbar: Some applications have a dedicated spell check button on the ribbon or toolbar for easy access.
4. Importance of spell check:
- Spell check is an essential tool for ensuring the accuracy and professionalism of written content.
- It helps to catch and correct typos, misspelled words, and grammatical errors that may affect the clarity and credibility of the text.
- Using the spell check feature can save time and effort in proofreading and editing documents.
In conclusion, the keyboard shortcut key for checking spelling is F7. It is a convenient way to quickly identify and correct spelling mistakes and grammar errors in a document.

Steps to change the case of the text in a slide:
1. Open the PowerPoint slide:
- Launch Microsoft PowerPoint on your computer.
- Open the PowerPoint presentation that contains the slide you want to modify.
2. Select the text:
- Click on the slide containing the text you want to change the case of.
- Click and drag your cursor over the specific text you want to modify.
- You can also use the Ctrl+A shortcut to select all the text on the slide.
3. Access the "Format" menu:
- In the menu bar at the top of the PowerPoint window, click on the "Format" tab.
- This will open a new set of options related to formatting the selected text.
4. Open the "Change Case" menu:
- Within the "Format" tab, locate the "Text" group.
- Click on the "Change Case" button in the "Text" group.
- This will open the "Change Case" menu.
5. Select the desired case:
- In the "Change Case" menu, you will see various options to change the case of the selected text.
- Choose the appropriate case option based on your requirement, such as "UPPERCASE," "lowercase," "Sentence case," etc.
6. Apply the changes:
- Once you have selected the desired case option, click on it.
- The selected text will immediately change to the specified case.
7. Review and adjust if needed:
- Carefully review the modified text to ensure it appears as desired.
- If any adjustments are required, repeat the process and select a different case option.
8. Save the changes:
- After you are satisfied with the modified text, save the PowerPoint presentation to retain the changes made.
By following these steps, you can easily change the case of the text in a slide using Microsoft PowerPoint.

Explanation:
The correct answer is C: Slide sorter view. This view allows you to see a miniature picture of all slides in your presentation. Here's a detailed explanation:
Slide view:
- Slide view displays only one slide at a time, without any miniature pictures of other slides.
- In this view, you can focus on editing a single slide in detail.
Outline view:
- Outline view displays the text content of your presentation in an outline format.
- It does not provide a miniature picture of all slides.
Slide sorter view:
- Slide sorter view gives you a miniature picture of all slides in your presentation.
- It allows you to easily rearrange the order of slides by dragging and dropping.
- This view helps you get a quick overview of your presentation and make any necessary changes to the slide sequence.
Slide show view:
- Slide show view displays your presentation in full-screen mode, allowing you to present it to an audience.
- It does not provide a miniature picture of all slides.
Therefore, the correct option is C: Slide sorter view as it gives you a miniature picture of all slides.

To determine which option will NOT advance the slides in Slide Show view, let's analyze each option in detail:
A: ESC key
- Pressing the ESC key on the keyboard will exit the Slide Show view, but it will not advance the slides. Therefore, this option does not advance the slides.
B: Spacebar
- Pressing the Spacebar key on the keyboard will advance the slides in Slide Show view. Therefore, this option does advance the slides.
C: Enter key
- Pressing the Enter key on the keyboard will also advance the slides in Slide Show view. Therefore, this option does advance the slides.
D: Mouse button
- Clicking the Mouse button (left-click) will advance the slides in Slide Show view. Therefore, this option does advance the slides.
Based on the above analysis, the correct answer is A: ESC key, as pressing the ESC key will not advance the slides in Slide Show view.

To replace a font on all slides with another font in PowerPoint, follow these steps:
1. Open PowerPoint: Launch the PowerPoint application on your computer.
2. Select the "Format" tab: Click on the "Format" tab located in the PowerPoint menu bar.
3. Open the Replace Fonts dialog box: In the Format tab, click on the "Replace Fonts" option. This will open the Replace Fonts dialog box.
4. Choose the original font: In the Replace Fonts dialog box, select the font that you want to replace from the "Replace" drop-down list. This is the font that is currently used in your PowerPoint presentation.
5. Choose the new font: In the "With" drop-down list, select the font that you want to use as a replacement for the original font.
6. Replace the font: Click on the "Replace" button to replace the original font with the new font on all slides in your PowerPoint presentation.
7. Review the changes: Go through your slides to ensure that the font replacement has been applied correctly. Make any necessary adjustments if needed.
8. Save your presentation: Once you are satisfied with the font replacement, save your PowerPoint presentation to apply the changes permanently.
By following these steps, you can easily replace a font on all slides with another font in PowerPoint.

Explanation:

Alt + Tab is a keyboard shortcut used in Windows to switch between currently opened windows or applications. It is a quick way to navigate through multiple windows without having to use the mouse.

Functionality:

When you press Alt + Tab, a small window called the "Task Switcher" appears on the screen. This window displays thumbnail previews of all the currently opened windows or applications.

• Switching between windows: Alt + Tab allows you to cycle through the open windows in a sequential order. Each time you press Tab while holding down the Alt key, the Task Switcher moves to the next window in the list.


• Selecting a window: While holding down the Alt key, you can use the Tab key or the arrow keys to navigate through the available windows. Releasing the Alt key will switch to the selected window.

Other Uses:

Although Alt + Tab is primarily used for switching between windows, there are a few additional functions associated with this keyboard shortcut:

• Switching to the desktop: If you press Alt + Tab and then immediately release the keys without selecting a window, it will minimize all open windows and show the desktop.


• Switching to a specific window: If you press Alt + Tab and continue to hold down the Alt key, you can use the Tab key or the arrow keys to navigate to a specific window. Releasing the Alt key will switch to the selected window.

Therefore, the correct answer is C: Switch over among the currently opened windows.

Explanation:
To advance to the next slide while a slide is running in MS-PowerPoint, you can use several keyboard shortcuts. The given options are N, Enter key, Page down key, Right arrow key, Down arrow key, and Space bar. Let's break down these options:
A: . (Full stop):
- This option is not correct. The full stop key does not advance to the next slide in PowerPoint.
B: ; (Semi colon):
- This option is not correct. The semi colon key does not advance to the next slide in PowerPoint.
C: Space bar:
- This option is correct. Pressing the space bar key while a slide is running in PowerPoint will advance to the next slide.
D: + (Plus sign):
- This option is not correct. The plus sign key does not advance to the next slide in PowerPoint.
Therefore, the correct answer is C: Space bar.

Opposite of Title Case:
The opposite of title case is when the first letter of each word is not capitalized. This is commonly known as sentence case.
Explanation:
Title case is a capitalization style where the first letter of each word is capitalized, while the remaining letters are in lowercase. The opposite of this style would be sentence case, where only the first letter of the first word in a sentence is capitalized.
Answer:
The opposite of title case is Sentence case (Option A)

Answer:
The correct answer is A: Format. The Format toolbar in PowerPoint contains the bullets and numbering option.
Here is a detailed explanation:
Format Toolbar:
- The Format toolbar is located at the top of the PowerPoint window.
- It contains various formatting options for text, shapes, images, and other elements in a PowerPoint presentation.
Bullets and Numbering Option:
- Bullets and numbering are used to organize and present information in a structured manner.
- Bullets are used to create a list of items, while numbering is used to create a numbered list.
Steps to access the Bullets and Numbering option:
1. Open PowerPoint and create or open a presentation.
2. Click on the Format tab located in the toolbar at the top of the window.
3. In the Format tab, you will find the Bullets and Numbering options in the Paragraph group.
4. Click on the Bullets option to apply bullets to selected text or click on the Numbering option to apply numbering to selected text.
5. You can also customize the appearance of bullets and numbering by clicking on the drop-down arrow next to the Bullets or Numbering button.
Conclusion:
The Format toolbar in PowerPoint contains the Bullets and Numbering option, which allows you to create lists with bullets or numbers to organize and present information in a structured manner.

To increase the size of selected text in MS-PowerPoint, you can use the shortcut combination key Ctrl + Shift + >. Let's break down the solution into bullet points for better understanding:
- Open MS-PowerPoint and select the text you want to increase the size of.
- Press and hold the Ctrl key on your keyboard.
- While holding the Ctrl key, press and hold the Shift key.
- While still holding both the Ctrl and Shift keys, press the > key. The > key is the key with an arrow pointing to the right.
- Release all the keys.
Following these steps will increase the size of the selected text in MS-PowerPoint.

Shortcut Key to Change Case in MS-PowerPoint:
The correct shortcut key to change the case of letters in MS-PowerPoint is Shift + F3.
Here is a detailed explanation:

• Shortcut Key: Shift + F3


• Function: Changes the case of selected text or the case of the next letter as you type


• Usage: This shortcut key is useful when you want to quickly change the case of letters in a PowerPoint presentation. It can be used to switch between uppercase, lowercase, and sentence case.


• Procedure: To change the case of selected text using Shift + F3, follow these steps:
  
  
  
  1. Select the text you want to change the case of.
  
  
  2. Press Shift + F3 on your keyboard.
  
  
  3. The case of the selected text will change based on the current state (e.g., from uppercase to lowercase or vice versa).
  
  
  4. If you want to cycle through different case options (e.g., lowercase, uppercase, sentence case), keep pressing Shift + F3 until you reach the desired case.
  
  
  
  


• Benefits: The Shift + F3 shortcut key allows you to quickly change the case of letters without the need to manually edit each character.

By using the Shift + F3 shortcut key in MS-PowerPoint, you can easily modify the case of letters in your presentations, saving time and effort.

Steps to save a PowerPoint file:
1. File Menu:
- Go to the "File" menu at the top left corner of the PowerPoint window.
2. Save Option:
- Click on the "Save" option in the File menu. This will save the file with its existing name and at its current location.
3. Save As:
- If you want to save the file with a different name or at a different location, you can choose the "Save As" option from the File menu.
4. Keyboard Shortcut:
- You can also use the keyboard shortcut by pressing "Ctrl + S" to save the file.
5. Choose Location:
- When using the "Save As" option, a dialog box will appear.
- Choose the location where you want to save the file by navigating through the folders.
6. Enter File Name:
- Enter the desired name for the PowerPoint file in the "File name" field.
7. Save:
- Click on the "Save" button to save the file with the specified name and at the chosen location.
8. Additional Saving Options:
- Depending on the version of PowerPoint you are using, you may have additional options like saving as a different file format, saving to online storage, or password protecting the file.
Remember to save your PowerPoint file regularly to avoid losing any unsaved work.

The file extension of a Microsoft PowerPoint slide show is ".pps". Here is a detailed explanation:
Explanation:
- PowerPoint is a popular presentation software developed by Microsoft.
- It allows users to create slideshows and presentations with various multimedia elements.
- When you save a PowerPoint presentation as a slide show, it is typically saved with a specific file extension to differentiate it from a regular PowerPoint presentation file.
- The file extension for a regular PowerPoint presentation is ".ppt".
- However, when you save a presentation specifically as a slide show, the file extension changes to ".pps".
- The ".pps" file extension indicates that the file is meant to be opened in slide show mode, rather than in the regular PowerPoint editing mode.
- Opening a ".pps" file will launch the presentation directly into slide show mode, allowing viewers to experience the presentation as intended without accessing the editing features of PowerPoint.
- The ".pps" file extension is commonly used for distributing presentations for viewing purposes, such as in meetings, conferences, or for sharing with colleagues or clients.
- It ensures that the presentation opens directly in slide show mode, providing a seamless viewing experience.
- It is important to note that newer versions of PowerPoint may use different file extensions for slide shows, such as ".ppsx" for PowerPoint 2007 and later versions.
- However, the ".pps" file extension is still widely used and recognized for compatibility with older versions of PowerPoint and other presentation software.
Conclusion:
The file extension of a Microsoft PowerPoint slide show is ".pps". This file extension indicates that the file is meant to be opened in slide show mode, providing a seamless viewing experience for presentations.

Answer:
The correct answer is A: View toolbar. The View toolbar is a tool bar in presentation software that allows users to view the slides in different forms or ways. Here is a detailed explanation of the different toolbars and how they function:
1. View toolbar:
- The View toolbar is located at the top of the presentation software window and provides various options for viewing slides.
- It allows users to change the view mode, such as slide view, outline view, notes view, and handout view.
- Users can also adjust the zoom level, switch between multiple windows, and view the slide show.
2. Standard toolbar:
- The Standard toolbar contains commonly used tools and commands for creating and editing slides.
- It includes options for formatting text, inserting objects like shapes and images, and applying various styles and effects.
- However, the Standard toolbar does not provide options for changing the view mode of slides.
3. Drawing toolbar:
- The Drawing toolbar is used for creating and editing graphical objects in a slide.
- It provides tools for drawing shapes, lines, and arrows, as well as for adding text boxes and images.
- While the Drawing toolbar is useful for designing and enhancing slides, it does not offer options for changing the view mode.
4. Title bar:
- The Title bar is located at the top of the presentation software window and displays the name of the current presentation.
- It also includes buttons for minimizing, maximizing, and closing the window.
- However, the Title bar does not provide any options for viewing slides in different forms.
In conclusion, the correct toolbar that helps us to view the slides in different forms or ways is the View toolbar. It provides options for changing the view mode, adjusting the zoom level, and navigating through the presentation.