Olympiad Test: MS Powerpoint - 2 - Class 8 MCQ

Special effects used to introduce slides in a presentation are called Transitions.
Transitions are visual effects that are applied to slides in a presentation to enhance the flow and visual appeal. They help in smoothly transitioning from one slide to another. Here's a detailed explanation:
- What are Transitions?
- Transitions are special effects that control how slides appear and disappear during a presentation.
- They can be applied to individual slides or to the entire presentation.
- Types of Transitions:
- There are various types of transitions available in presentation software:
1. Slide Transitions: These effects are applied to the transition between two slides.
2. Object Transitions: These effects are applied to specific objects or elements on a slide.
- Examples of Slide Transitions:
- Fade: The current slide fades out while the next slide fades in.
- Slide left/right/up/down: The current slide slides out in a specific direction, revealing the next slide.
- Zoom: The current slide zooms out while the next slide zooms in.
- Applying Transitions:
- In most presentation software, transitions can be applied through the "Transitions" tab or menu.
- Users can choose the desired transition effect, duration, and other settings.
- Benefits of Transitions:
- Transitions make presentations more engaging and visually appealing.
- They help in guiding the audience's attention and emphasizing key points.
- Transitions can also create a professional and polished look for the presentation.
Therefore, when it comes to introducing slides in a presentation with special effects, the correct term to use is "Transitions."

To edit an embedded organization chart object, you can follow these steps:
Option A: Clicking edit object
- Locate the embedded organization chart object in your document or presentation.
- Click on the chart object to select it.
- Look for an "Edit" or "Edit Object" option in the toolbar or right-click menu.
- Click on the "Edit" option to open the chart in editing mode.
- Make the necessary changes to the organization chart.
Option B: Double-clicking the organization chart object
- Locate the embedded organization chart object in your document or presentation.
- Double-click on the chart object to select it.
- The chart will automatically enter editing mode, allowing you to make changes directly.
Option C: Right-clicking the chart object, then clicking edit MS-Organization Chart object
- Locate the embedded organization chart object in your document or presentation.
- Right-click on the chart object to open a context menu.
- Look for an option that says "Edit MS-Organization Chart Object" or something similar.
- Click on this option to open the chart in editing mode.
Option D: (b) and (c) both
- Both option B (double-clicking) and option C (right-clicking) can be used to edit an embedded organization chart object.
Remember, the exact steps may vary depending on the software you are using to create or edit the document or presentation.

Answer:
When you press and hold the left mouse key and move the mouse around the slide, it is called dragging.
Here is a detailed explanation of the term:
Dragging:
- Dragging refers to the action of holding down the left mouse button and moving the mouse cursor across the screen.
- It is commonly used to move objects, select text, or resize elements on a computer screen.
- In the context of a slide presentation, dragging is used to move elements such as text boxes, images, or shapes within the slide.
- By clicking and holding the left mouse button, you can grab an object and drag it to a new position on the slide.
- This allows you to rearrange or reposition elements to create a desired layout or design.
Other options provided in the question are not applicable in this context:
- Highlighting: Highlighting usually involves selecting text or objects and applying a color or background to emphasize them. It is not the action of moving objects around the slide.
- Selecting: Selecting refers to the action of choosing or picking an item or group of items. It is not specifically related to the action of dragging and moving objects on a slide.
- Moving: Moving is a general term that can be used to describe the action of dragging an object. However, in this specific context, the term "dragging" is more commonly used.
In conclusion, the correct term used when you press and hold the left mouse key and move the mouse around the slide is dragging.

Answer:
The correct answer is A: Common tasks toolbar.
The Common tasks toolbar is a toolbar that provides different options in various master views in a document. It is designed to assist users in performing common tasks easily and efficiently.
Here are the reasons why the other options are not correct:
B: Drawing toolbar:
- The Drawing toolbar is mainly used for creating and manipulating drawings, shapes, and images. It is not specifically designed to provide options in various master views.
C: Formatting toolbar:
- The Formatting toolbar is used for formatting text, paragraphs, and objects within a document. It does not specifically provide options in various master views.
D: Standard toolbar:
- The Standard toolbar is a general-purpose toolbar that provides quick access to commonly used commands and functions. It does not provide options specifically for various master views.
In conclusion, the Common tasks toolbar is the correct answer as it is specifically designed to provide different options in various master views.

How to create a uniform appearance by adding a background image to all slides:
To create a uniform appearance by adding a background image to all slides, you can follow the steps below:
1. Create a template:
- Open a blank presentation and go to the "View" tab.
- Click on "Slide Master" to access the master slide view.
- Customize the background of the master slide by adding the desired background image.
- You can also add other elements like logos, headers, footers, etc., to the master slide.
- Once you have customized the master slide, close the master slide view to return to the normal slide view.
- Save the presentation as a template (.potx file) for future use.
2. Edit the slide master:
- Open an existing presentation or create a new one.
- Go to the "View" tab and click on "Slide Master" to access the master slide view.
- Customize the background of the master slide by adding the desired background image.
- You can also make other modifications to the master slide, such as changing fonts, colors, or layouts.
- Close the master slide view to return to the normal slide view.
- All slides in the presentation will now have the uniform background image.
3. Use the autocorrect wizard:
- The autocorrect wizard is not a suitable option for adding a background image to all slides. It is primarily used for correcting spelling and formatting errors.
Therefore, the correct answer is B: Edit the slide master. By editing the slide master, you can add a background image that will be applied to all slides in the presentation, ensuring a uniform appearance throughout.

To view a slideshow in PowerPoint, you can use the F5 key on your keyboard. Here's a detailed explanation:
Step 1: Open your PowerPoint presentation
- Launch PowerPoint and open the presentation you want to view as a slideshow.
Step 2: Select the Slide Show tab
- Click on the "Slide Show" tab at the top of the PowerPoint window.
Step 3: Start the slideshow
- There are multiple ways to start the slideshow:
- Press the F5 key on your keyboard.
- Click on the "From Beginning" button in the "Start Slide Show" section.
- Press the Shift + F5 keys together to start the slideshow from the current slide.
Step 4: Navigate through the slideshow
- Once the slideshow starts, you can navigate through the slides using the following keys:
- Spacebar or Enter: Go to the next slide.
- Backspace or Left arrow key: Go to the previous slide.
- Esc: End the slideshow and return to normal view.
Step 5: Use additional slideshow features
- During the slideshow, you can use the following keys for additional features:
- B or . (period): Display a black screen.
- W or , (comma): Display a white screen.
- Ctrl + P: Show or hide the pen and pointer tools.
- Ctrl + A: Change the mouse cursor into a pen.
- Ctrl + H: Hide the mouse cursor.
Using the F5 key on your keyboard is the most common and convenient way to start a slideshow in PowerPoint.

Answer:
In Microsoft PowerPoint, there are different views that allow users to work on their presentation slides. One of these views is the Notes Page view, which can be used to enter Speaker Comments. Here's a detailed explanation of the different views and why Notes Page view is the correct answer:
1. Normal view:
- Normal view is the default view in PowerPoint.
- It provides a workspace where users can create, edit, and format their slides.
- It consists of three main sections: Slides pane, Slide pane, and Notes pane.
- The Notes pane in Normal view is used to enter notes that are specific to each slide, not speaker comments.
2. Slide Show view:
- Slide Show view is used to present the slides in full screen to an audience.
- It is not the correct view for entering speaker comments.
- In Slide Show view, users can navigate through the slides, add animations, and interact with the presentation.
3. Slide Sorter view:
- Slide Sorter view provides an overview of all the slides in the presentation.
- It allows users to rearrange the slides, apply transitions, and make global changes to the slides.
- It does not provide an option to enter speaker comments.
4. Notes Page view:
- Notes Page view is specifically designed for entering speaker comments and additional notes.
- It displays one slide at a time with a large area for entering detailed notes.
- Speaker comments entered in this view can be printed as handouts or used as a reference during a presentation.
- To access Notes Page view, go to the View tab and click on the Notes Page button in the Presentation Views group.
Therefore, the correct answer is D: Notes Page view.

To create a new slide show with the current slides but presented in a different order, you can use the "Custom Slide show" option in PowerPoint. Here's how you can do it:
1. Open your PowerPoint presentation.
2. Go to the "Slide Show" tab in the ribbon.
3. In the "Start Slide Show" group, click on the "Custom Slide Show" option. This will open a drop-down menu.
4. From the drop-down menu, select the "Custom Shows" option. This will open the "Custom Shows" dialog box.
5. In the "Custom Shows" dialog box, click on the "New" button. This will create a new custom slide show.
6. Give a name to your custom slide show and click on the "OK" button.
7. Now, you can rearrange the order of the slides in your custom slide show. Select the slides and use the up and down arrows to change their order.
8. Once you have rearranged the slides, click on the "OK" button to save your changes.
9. To view your new slide show, go back to the "Slide Show" tab and select the "Custom Slide Show" option from the drop-down menu.
10. Choose the custom slide show you created and click on the "Start" button.
By following these steps, you can create a new slide show with the current slides presented in a different order using the "Custom Slide show" option in PowerPoint.

The boxes that are displayed to indicate that the text, pictures, or objects are placed in it is called Place holder.

Here is a detailed explanation:

Definition:
- A placeholder is a visual representation of an object or content that is yet to be inserted or added.
- It provides a temporary space or container for the content until it is filled in or replaced with the desired text, picture, or object.
Examples of Placeholder:
- Placeholder boxes are commonly used in various applications and software to indicate where content should be placed.
- In Microsoft PowerPoint, the boxes on a slide where text, images, or other objects can be inserted are examples of placeholders.
- Similarly, in Microsoft Word, when you insert a table of contents or an image, the software provides a placeholder box for you to add your content.
Purpose of Placeholder:
- Placeholders serve as a guide or reminder for the user, showing them where the content should be placed.
- They help in organizing the layout and structure of the document or presentation.
- Placeholders also make it easier to edit or update the content because they clearly define the areas to be modified.
Benefits of Using Placeholders:
- Ensures consistency in the placement of content across multiple slides or pages.
- Makes it easier to create templates or reusable designs.
- Allows for better visualization and planning of the final layout.
- Simplifies the editing process by clearly indicating the location of content.
In conclusion, a placeholder is a visual representation of an empty container where text, pictures, or objects can be placed. It helps in organizing the layout, providing guidance to users, and simplifying the editing process.

Best Fonts for Titles and Headlines:
Sans Serif Fonts:
- Sans serif fonts are often preferred for titles and headlines due to their clean and modern appearance.
- They have a simple and straightforward design, making them easy to read and understand.
- Sans serif fonts are versatile and can be used for various design styles, from minimalistic to bold and impactful.
- Examples of popular sans serif fonts for titles and headlines include Arial, Helvetica, and Futura.
Serif Fonts:
- Serif fonts can also be used for titles and headlines, especially if you want to convey a more traditional or elegant feel.
- They have small strokes or lines at the end of characters, which can add a sense of sophistication and authority.
- Serif fonts are often associated with print media and are commonly used in newspapers and books.
- Examples of popular serif fonts for titles and headlines include Times New Roman, Georgia, and Baskerville.
Text Fonts:
- Text fonts, also known as body fonts, are designed for optimal readability in longer paragraphs and blocks of text.
- They are generally not recommended for use in titles and headlines as they may appear too small or lack impact.
- Text fonts are optimized for legibility at small sizes and are typically used for body text in articles, blogs, and documents.
- Examples of popular text fonts include Arial, Calibri, and Verdana.
Picture Fonts:
- Picture fonts, also known as decorative or display fonts, are designed to be used sparingly and for special purposes.
- They are not typically recommended for use in titles and headlines as they can be difficult to read and may lack legibility.
- Picture fonts are often used for logos, branding elements, or decorative purposes in design projects.
- Examples of picture fonts include script fonts, graffiti fonts, and ornamental fonts.
In conclusion, the best fonts for titles and headlines are usually sans serif or serif fonts. Sans serif fonts offer a clean and modern look, while serif fonts can add a touch of elegance and tradition. Text fonts are better suited for longer paragraphs of text, and picture fonts are generally not recommended for titles and headlines due to their decorative nature.

PowerPoint can display data from the following add-in software of MS Office:
- Equation Editor: PowerPoint can display and insert equations created using the Equation Editor add-in software.
- Organization Chart: PowerPoint can display and create organization charts using the Organization Chart add-in software.
- Photo Album: PowerPoint can display and create photo albums using the Photo Album add-in software.
Therefore, the correct answer is All of these (Option D). PowerPoint can display data from all the mentioned add-in software of MS Office.

The Spelling Dialog Box in Microsoft Word

In Microsoft Word, the spelling dialog box can be accessed by following these steps:

1. Open Microsoft Word: Launch the Microsoft Word application on your computer.


2. Select the "Tools" Menu: Look for the menu bar at the top of the Word window and click on the "Tools" tab.


3. Choose "Spelling and Grammar": From the dropdown menu that appears when you click on "Tools," select "Spelling and Grammar" option.


4. The Spelling Dialog Box: Once you select the "Spelling and Grammar" option, the spelling dialog box will appear on the screen.

The spelling dialog box allows you to check the spelling and grammar of your document, make corrections, and select the language for proofing. It provides suggestions for misspelled words and offers options for ignoring or adding words to the dictionary.

Note: The exact steps to access the spelling dialog box may vary slightly depending on the version of Microsoft Word you are using. However, the general process remains the same.

So, in the specific case mentioned in the question, the correct answer is C: Tools.

Answer:
To check spelling in various applications and programs, you can use the following key:
F7
Here is a detailed explanation:
1. Function Keys:
- Function keys (F1, F2, F3, etc.) are located at the top row of the keyboard.
- These keys have special functions assigned to them, depending on the software or application you are using.
2. Checking Spelling:
- To check spelling in many programs, including Microsoft Word, you can use the F7 key.
- Pressing F7 will initiate the spelling and grammar check in the active document or text field.
- The program will scan the text and highlight any spelling or grammar errors it detects.
- You can then review and correct the errors according to the program's suggestions.
3. Alternative Keys:
- While F7 is commonly used for spell checking, it's important to note that different programs might have different shortcuts.
- For example, some programs may use F5 or Shift+F7 instead of F7 for spell checking.
- It's always a good idea to consult the program's documentation or settings to confirm the specific shortcut for spell checking.
In summary, the key you would typically press to check spelling is F7. However, it's important to verify the specific shortcut for spell checking in the program or application you are using.

Answer:
The correct pane to enter a speaker's information about what can be said about each slide is the Notes pane.
Explanation:
The Notes pane is a feature in presentation software such as Microsoft PowerPoint that allows the presenter to add notes or additional information about each slide. This feature is useful for the speaker to have a reference or script for what they want to say during the presentation. Here's why the other options are incorrect:
- Outline pane: The Outline pane is used to create an outline or structure of the presentation content, but it does not provide a space for speaker's notes.
- Speaker's pane: There is no direct "Speaker's pane" in PowerPoint. This option does not exist.
- Slide pane: The Slide pane is where the presenter can view and edit the actual slides of the presentation, but it does not provide space for speaker's notes.
In conclusion, the Notes pane is the appropriate pane to enter a speaker's information about what can be said about each slide in a presentation.

When presenting a chart in a PowerPoint presentation, it is useful to mention the following:
A: Explain what the chart is about:
- Provide a brief overview of the purpose of the chart and its relevance to the audience.
- State the main topic or theme the chart is addressing.
B: Explain what values and units are used on both the X and Y-axes:
- Clarify the variables displayed on the X and Y-axes.
- Specify the units of measurement used for each axis, if applicable.
- Highlight any significant intervals or increments on the axes.
C: Explain what each color in the legend represents:
- Discuss the key or legend that accompanies the chart.
- Explain the meaning of each color or symbol used in the chart.
- Relate the colors or symbols to specific data categories or groups.
D: All of the above:
- Emphasize the importance of addressing all these points to ensure a clear and comprehensive understanding of the chart.
- Reiterate the significance of providing context, clarity, and interpretation to the audience.
By covering these aspects during the presentation, the audience will have a better understanding of the chart's content, its variables, and the meaning behind the colors or symbols used. This will enhance their comprehension and engagement with the information being presented.

Custom Animation Categories:

• Entrance: This category includes animation effects that are applied when an object enters the slide.


• Emphasis: This category includes animation effects that highlight or draw attention to an object on the slide.


• Exit: This category includes animation effects that are applied when an object exits the slide.


• Motion Paths: This category includes animation effects that allow objects to move along a specified path on the slide.


• Custom Animation: This category includes animation effects that are created and customized by the user.

Therefore, the correct answer is C: Entrance.

Answer:
The arrangement of elements such as title and subtitle text, pictures, tables, etc. is called layout. It refers to the way in which these elements are organized and positioned on a page or screen to create a visually appealing and functional design.
Here is a detailed explanation of the concept of layout:
1. Definition:
- Layout refers to the structure and organization of visual elements within a design or presentation.
- It determines how information is presented and how the various elements interact with each other.
2. Importance of layout:
- Layout plays a crucial role in enhancing the readability and comprehension of the content.
- It helps in guiding the viewer's attention to the most important information or visual elements.
- A well-designed layout improves the overall aesthetics of the design and creates a positive user experience.
3. Elements of layout:
- Title and subtitle text: These provide a clear and concise description of the content or topic.
- Pictures: Images or graphics that support the content or add visual interest.
- Tables: Organized data presented in rows and columns for easy understanding.
- Text boxes: Used for additional information or emphasis on specific details.
- Icons: Visual representations of concepts or actions.
- White space: The empty areas between elements that create a sense of balance and clarity.
4. Principles of layout design:
- Balance: The distribution of visual weight across the page or screen.
- Alignment: The positioning of elements in relation to each other.
- Proximity: The grouping of related elements to enhance their relationship.
- Contrast: The use of differences in size, color, or shape to create visual interest.
- Consistency: The repetition of design elements throughout the layout.
5. Tools for creating layouts:
- Graphic design software: Programs like Adobe Photoshop, InDesign, or Canva offer layout design capabilities.
- Presentation software: Tools like Microsoft PowerPoint or Google Slides allow for layout creation in presentations.
- Website builders: Platforms such as WordPress or Wix provide templates and tools for designing website layouts.
In conclusion, layout refers to the arrangement of elements in a design or presentation. It is important for creating visually appealing and functional designs that effectively communicate information to the audience.

The maximum Zoom percentage in Microsoft PowerPoint is 400%.
Here is a detailed explanation:
Zoom Percentage Options in PowerPoint:
- PowerPoint allows users to adjust the zoom level when viewing or presenting their slides.
- The zoom percentage determines the size of the slide on the screen.
Maximum Zoom Percentage:
- The maximum zoom percentage in Microsoft PowerPoint is 400%.
- This means that the slide can be magnified up to four times its original size.
- This option is useful when you want to focus on specific details of a slide during a presentation or when editing the slide content.
Zooming in PowerPoint:
- To adjust the zoom percentage in PowerPoint, you can use the Zoom slider located at the bottom right corner of the application window.
- Alternatively, you can go to the "View" tab in the ribbon and select the desired zoom percentage from the "Zoom" group.
Other Zoom Percentage Options:
- In addition to the maximum zoom percentage of 400%, PowerPoint also provides other zoom options, such as 10%, 25%, 50%, 75%, 100%, 150%, and 200%.
- These options allow users to view the slides at different levels of magnification, depending on their preferences and requirements.
In conclusion, the maximum zoom percentage in Microsoft PowerPoint is 400%. This feature enables users to magnify the slides up to four times their original size, allowing for detailed viewing and editing during presentations.

Animation Schemes in PowerPoint:
Animation Schemes in PowerPoint are predefined visual effects that can be applied to enhance the appearance and transition of slides during a presentation. These schemes can be applied to different elements of a presentation, depending on the requirements. The options include:
All Slides:
- Applying animation schemes to all slides means that the chosen visual effects will be applied to every slide in the presentation. This provides consistency and a uniform transition throughout the entire presentation.
Select Slides:
- Animation schemes can also be applied selectively to specific slides. This allows for customization and differentiation between slides, based on the content and desired visual impact.
Current Slide:
- Animation schemes can be applied to the current slide only. This is useful when you want to focus on enhancing the visual effects of a particular slide to make it more engaging or memorable.
All of the Above:
- The correct answer to the given question is "All of the above" (Option D). Animation schemes can be applied to all slides, select slides, or the current slide, depending on the requirements of the presentation. This provides flexibility and control over the visual effects in the presentation.
In conclusion, animation schemes in PowerPoint can be applied to all slides, select slides, or the current slide, allowing for customization and enhancement of the visual effects in a presentation.

Answer:

When adding a chart as part of a presentation, the following steps can be followed:

Option A: Insert -> Pictures -> Chart

• This option allows inserting a chart as a picture into the presentation.


• It involves the following steps:




1. Click on the "Insert" tab in the PowerPoint menu.


2. Select "Pictures" from the options.


3. Choose "Chart" from the drop-down menu.


4. Select the desired chart type and click "OK" to insert it into the presentation.

Option B: Insert -> Chart

• This option allows inserting a chart directly into the presentation.


• It involves the following steps:




1. Click on the "Insert" tab in the PowerPoint menu.


2. Select "Chart" from the options.


3. Choose the desired chart type and click "OK" to insert it into the presentation.

Option C: Edit -> Chart

• This option is not the correct method for inserting a chart.


• The "Edit" menu does not have a direct option to insert a chart.

Option D: View -> Chart

• This option is not the correct method for inserting a chart.


• The "View" menu does not have a direct option to insert a chart.

Therefore, the correct option for inserting a chart as part of the presentation is Option A: Insert -> Pictures -> Chart.