All questions of Microsoft Office for Bank Exams Exam

Explanation:

When cutting and pasting, the item that is cut is temporarily stored in the clipboard.

Clipboard:
The clipboard is a temporary storage area in a computer's memory that holds the data that has been cut or copied. It allows users to move or duplicate data from one location to another. The clipboard is a standard feature in most operating systems and applications.

Process of Cutting and Pasting:
When you cut an item, such as text or an image, from a document or file, it is temporarily stored in the clipboard. The data remains in the clipboard until you paste it into another location. Pasting the item moves the data from the clipboard to the new location and removes it from the clipboard.

Function of Clipboard:
The clipboard allows users to easily move or duplicate data without having to retype or recreate it. It is a convenient feature for tasks such as copying and pasting text between documents, moving files from one folder to another, or duplicating images in graphic design software.

Alternative Storage Options:
While the clipboard temporarily stores the cut item, it is not permanently stored there. Once the item is pasted, it is no longer available in the clipboard. If the item is not pasted, it is not saved anywhere. The clipboard is a volatile storage area that is cleared when the computer is turned off or restarted.

Other storage options such as ROM, hard drives, and diskettes are not used for temporary storage during the cutting and pasting process. ROM (Read-Only Memory) is a type of non-volatile memory that stores permanent data. Hard drives and diskettes are used for long-term storage of files and data.

Therefore, the correct answer is option 'D' - clipboard.

CD-ROM

- CD-ROM stands for Compact Disc Read-Only Memory.
- It is a storage device that can store large amounts of data.
- The information on a CD-ROM is written during the manufacturing process and cannot be erased or modified by the user.
- CD-ROMs are commonly used for distributing software, music, videos, and other multimedia content.
- They are read-only devices and can only be read by a CD-ROM drive or a CD player.
- CD-ROMs have a high storage capacity and can hold up to 700 MB of data.
- They are relatively inexpensive and widely available.

Limitation
- The key limitation of a CD-ROM is that once the information is written on it, it cannot be erased or modified.
- This means that if there are any errors or changes needed in the data, it cannot be corrected or updated on the CD-ROM.
- The data on a CD-ROM is permanent and cannot be altered, making it suitable for distributing content that needs to remain unchanged.

Comparison with other storage devices
- Floppy disk: Floppy disks are also a type of storage device, but they can be erased and modified. Therefore, they do not have the same limitation as a CD-ROM.
- Hard disk: Hard disks are rewritable storage devices, which means that data can be erased and modified on them.
- Tape drive: Tape drives are also rewritable storage devices and do not have the same limitation as a CD-ROM.
- Therefore, the CD-ROM is the only storage device from the given options that has the limitation of being write-only and not allowing for erasing or modifying information.

Explanation:

The ruler in MS Word is a horizontal bar that appears at the top of the document window, just below the toolbar. It is used to adjust the formatting and layout of the document. The ruler provides various tools and options to control the indentation, margins, tabs, and spacing in the document.

The ruler in MS Word screen provides several options to control the formatting and layout of the document. Let's examine each option mentioned in the question and determine whether it is available on the ruler or not.

a) Tab stop box: The tab stop box is available on the ruler. It is used to set custom tab stops in the document.

b) Left indent: The left indent option is available on the ruler. It is used to adjust the left margin of the paragraph or selected text.

c) Right indent: The right indent option is available on the ruler. It is used to adjust the right margin of the paragraph or selected text.

d) Centre indent: The center indent option is not available on the ruler. However, there is a center alignment option available on the toolbar that can be used to center align the text.

e) None of these: The correct answer is option 'D' because the center indent option is not available on the ruler.

In conclusion, the center indent option is not available on the ruler of MS Word screen. However, there is a center alignment option available on the toolbar that can be used to center align the text.

Understanding MS Office Versions
When discussing versions of Microsoft Office, it’s important to recognize the historical context of each iteration. Here’s a breakdown of the options provided:
Office 2003
- Released in 2003, this version included enhancements like a new user interface and improved collaboration tools.
Office 2007
- Launched in 2007, this version introduced the Ribbon interface, which was a significant redesign aimed at improving usability.
Office 95
- Released in 1995, this version was among the first to integrate various Office applications and laid the groundwork for future editions.
Office Vista
- This is where the confusion arises. There is no version of Microsoft Office specifically called "Office Vista." Windows Vista was an operating system released in 2007, and while Microsoft Office applications were compatible with it, they were not branded under that name.
Conclusion
- Therefore, the correct answer is option 'B', "Office Vista," as it does not represent an official version of Microsoft Office.
Summary of Options
- Office 2003: Valid version
- Office Vista: Not a valid version
- Office 2007: Valid version
- Office 95: Valid version
By understanding these distinctions, you can better navigate the various iterations of Microsoft Office and their functionalities.

To change an icon in the display dialog box, the correct tab to use is the "Effects" tab.

Effects Tab:
The Effects tab in the display dialog box allows users to modify various visual aspects of the display, including the icon. It provides options to customize the appearance of icons, such as changing their size, style, and color.

Here's a breakdown of the various tabs in the display dialog box:

1. Effects:
- This tab is used to modify the visual effects and properties of the display, including icons.
- It allows users to change the size, style, and color of icons.
- Users can also apply special effects like shadows, reflections, and transparency to icons.

2. Settings:
- The Settings tab allows users to configure the general settings of the display, such as screen resolution, refresh rate, and orientation.
- Users can adjust the resolution to optimize the display for their preferences and requirements.

3. Appearance:
- The Appearance tab allows users to customize the overall look and feel of the display, including the theme, colors, fonts, and visual effects.
- Users can choose from various predefined themes or create their own customized appearance.

4. Background:
- The Background tab is used to change the wallpaper or background image of the display.
- Users can select a specific image or choose from a collection of preloaded wallpapers.
- Additionally, users can configure settings like picture position, color depth, and slideshow options.

Therefore, the correct tab for changing an icon in the display dialog box is the "Effects" tab. This tab provides options to modify the visual appearance of icons, including their size, style, color, and special effects.

Automatic Save Feature in MS Word

The correct answer to the question is option 'A', which states that the feature of MS Word that saves the document automatically after certain intervals is available in the Save tab in the Options dialog box. Let's delve into the details to understand this answer.

Explanation:

When working on a document in MS Word, it is crucial to save the progress regularly to prevent any potential loss of data. To make this process more convenient, MS Word offers an automatic save feature that saves the document automatically after certain intervals. This feature ensures that your work is saved periodically, reducing the risk of losing any unsaved changes in case of unexpected events such as power outages or system crashes.

To access and configure the automatic save feature in MS Word, follow these steps:

1. Open MS Word and click on the "File" tab located in the top left corner of the screen.
2. In the drop-down menu that appears, select "Options" at the bottom. This will open the Word Options dialog box.
3. In the Word Options dialog box, click on the "Save" tab in the left-hand menu. This tab contains settings related to saving documents.
4. Within the Save tab, you will find the "Save AutoRecover information every X minutes" checkbox. Enable this checkbox to activate the automatic save feature.
5. Next, specify the desired interval for the automatic save feature by entering a value in the adjacent text box. The value represents the number of minutes between each automatic save. You can choose a value that suits your preferences and working style.
6. Additionally, you can also specify the location where the AutoRecover files are saved by default. This can be done by modifying the "AutoRecover file location" field in the Save tab. By default, the files are saved in a temporary folder.

Once you have enabled the automatic save feature and set the desired interval, MS Word will save your document automatically at the specified intervals. This provides an added layer of protection against accidental loss of data, ensuring that your work is continuously saved.

In conclusion, the feature of MS Word that saves the document automatically after certain intervals can be accessed and configured through the Save tab in the Options dialog box.

Operating System as a System Software:
An operating system is a system software that manages computer hardware and software resources and provides common services for computer programs. It is an essential component of a computer system that acts as an intermediary between the hardware and the user applications.

Function of an Operating System:
1. Resource Management: An operating system manages computer hardware resources such as memory, CPU, storage devices, and input/output devices. It allocates these resources to running programs efficiently.
2. Process Management: It manages processes or tasks running on the computer. It controls the execution of programs, multitasking, and scheduling of tasks.
3. Memory Management: The operating system allocates memory space to programs and ensures that they do not interfere with each other's memory area.
4. File System Management: It organizes and manages files stored on the computer's storage devices. It provides file access, storage, retrieval, and organization.
5. User Interface: Operating systems provide a user interface through which users can interact with the computer. It can be a command-line interface or a graphical user interface.
6. Security: An operating system ensures the security and protection of the computer system and user data. It controls access to resources and prevents unauthorized users from accessing sensitive information.

Conclusion:
In conclusion, an operating system is a crucial system software that enables users to interact with the computer and manages the hardware and software resources efficiently. It plays a vital role in ensuring the smooth functioning of the computer system.

Default Top Margin in a Word Document:
The default top margin in a Word document is 1 inch.

Explanation:
- When you open a new Word document, the default settings typically include a 1-inch top margin.
- This default margin setting ensures that there is enough space at the top of the page for headers, footers, or any content you may want to add.
- The 1-inch top margin is a standard setting that is commonly used in many types of documents, such as essays, reports, and letters.
- You can adjust the top margin to a different measurement if needed, depending on the requirements of your document or personal preference.
- To change the top margin in a Word document, you can go to the Page Layout tab, click on Margins, and select a different margin option from the dropdown menu.
In conclusion, the default top margin in a Word document is set at 1 inch to provide a standard amount of space at the top of the page for various elements of the document.