Class 9 Exam  >  Class 9 Questions  >  Someone pls tell me the format of informal/fo... Start Learning for Free
Someone pls tell me the format of informal/formal letter
Verified Answer
Someone pls tell me the format of informal/formal letter
Format of a Formal Letter
As we said earlier, a formal letter must follow certain rules and conventions. Such a format helps in relaying the information in a professional way. It must be remembered that there are various such formats for formal letters that people follow. The one explained here is the one most commonly used for formal communication these days.

Sender’s Address
The sender’s address is usually put on the top right-hand corner of the page. The address should be complete and accurate in case the recipient of the letter wishes to get in touch with the sender for further communication.

Date
The sender’s address is followed by the date just below it, i.e. on the right side of the page. This is the date on which the letter is being written. It is important in formal letters as they are often kept on record.

Receiver’s Address
After leaving some space we print the receiver’s address on the left side of the page. Whether to write “To” above the address depends on the writer’s preference. Make sure you write the official title/name/position etc of the receiver, as the first line of the address.

Greeting
This is where you greet the person you are addressing the letter to. Bear in mind that it is a formal letter, so the greeting must be respectful and not too personal. The general greetings used in formal letters are “Sir” or “Madam”. If you know the name of the person the salutation may also be “Mr. XYZ” or “Ms. ABC”. But remember you cannot address them only by their first name. It must be the full name or only their last name.

Subject
After the salutation/greeting comes the subject of the letter. In the centre of the line write ‘Subject” followed by a colon. Then we sum up the purpose of writing the letter in one line. This helps the receiver focus on the subject of the letter in one glance.

Body of the Letter
This is the main content of the letter. It is either divided into three paras or two paras if the letter is briefer. The purpose of the letter should be made clear in the first paragraph itself. The tone of the content should be formal. Do not use any flowery language. Another point to keep in mind is that the letter should be concise and to the point. And always be respectful and considerate in your language, no matter the subject of your letter.

Closing the Letter
At the end of your letter, we write a complimentary losing. The words “Yours Faithfully” or “Yours Sincerely” are printed on the right side of the paper. Generally, we use the later if the writer knows the name of the person.

Signature
Here finally you sign your name. And then write your name in block letters beneath the signature. This is how the recipient will know who is sending the letter.

Format of Informal Letter
As we discussed earlier there is no set format when writing an informal letter. But there is a general pattern, some conventions that people usually follow. We will be looking at this pattern and certain tips on how to write effective and attractive informal letters. These can act as guidelines when you are drafting a letter, they are not hard and fast rules. Let us begin.

Address
The first thing to write is your address, i.e. the address of the writer. We usually write the address on the left-hand side of the page at the very top. The address should be accurate and complete. Even when writing to close friends or relatives the address must be written, so they can reply back to the letter with ease. If the recipient of the letter is in another country, do not forget to write your country as well in the address.

Date
Next just below the address we write the date. This allows the reader to have a reference as to when the address was written. He can then relate better to the contents of the letter.

Greeting
Now since you know the person you are writing to, the greeting can be informal as well. If it is a friend or someone close to your age you can greet them by their first name, like “Dear Alex”. If you are writing to your relative like your mother/father/aunt/uncle etc, you may greet them as such, for example, “Dear Mom”. And if you are writing to an elder person, someone you respect greatly you can address them as Mr or Mrs. Like say for example you were writing a congratulatory letter to your teacher, it can be addressed as “Dear Mrs. Alex”.

Introduction Paragraph
And now we begin writing the actual letter. The introductory paragraph sets the tone for the whole letter. You might begin by asking the recipient about their well being. Or you may say that you hope the letter finds them in good health and great spirits. The opening of informal letters should be casual and comforting. It must not be formal and direct as in business letters.

Body of the Letter
The letter overall should maintain a friendly tone. But you have to adjust the language and the wordings according to who you are writing to. With a friend, you can afford to be very casual and flippant even. But if you are writing to an elder relative, you must be extremely respectful and considerate.One way to determine the tonality of your letter is to remember how you talk to the person in a conversation. And then apply the same syntax and sentiments to the letter.

Conclusion
In the conclusive paragraph sum up the reason for writing the letter, i.e. summarize the letter. Say a meaningful and affectionate goodbye to the reader. And do not forget to invite the reader to write back or reply to your letter. It shows an intention to keep the conversation going.

Signature
There is no one way to sign off informal letters. Since they do not follow a strict format, you may sign off as you please. Some commonly used phrases are
Lots of Love
Best,
Best Wishes,
Kind Regards,
Kindly,
Pick the one that best suits the occasion and then simply sign your name below the greeting.
This question is part of UPSC exam. View all Class 9 courses
Most Upvoted Answer
Someone pls tell me the format of informal/formal letter
Format of an Informal Letter:

An informal letter is a personal correspondence between friends, family members, or acquaintances. It is written in a casual tone and does not follow a strict format. However, it is important to maintain a polite and respectful tone while writing an informal letter.

Key Components of an Informal Letter:
1. Date: The date is written at the top right or left corner of the letter, usually one line below the sender's address.
2. Sender's Address: The sender's address is written at the top right or left corner of the letter, one line below the date. It includes the writer's name, address, city, and postal code.
3. Greeting: The letter starts with a casual greeting such as "Dear [Name]," or "Hi [Name],". The name of the recipient is usually followed by a comma or an exclamation mark.
4. Introduction: In the opening paragraph, the writer introduces themselves and establishes a friendly tone. This may include asking about the recipient's well-being or referring to a recent event or shared experience.
5. Body: The body of the letter consists of several paragraphs that express the main content of the letter. It can include personal anecdotes, updates, inquiries, or any other relevant information. Each paragraph should focus on a single topic and be indented for clarity.
6. Closing: The closing of an informal letter is less formal than in a formal letter. Common closings include phrases such as "Best regards," "Take care," or "Yours sincerely," followed by a comma. The writer's name is usually written below the closing phrase.
7. Signature: The writer signs their name below the closing phrase using their usual signature.
8. Postscript: An optional postscript (P.S.) can be added after the signature to include an additional message or reminder.

Format of a Formal Letter:

A formal letter is used for official or professional purposes, such as writing to authorities, organizations, or businesses. It follows a specific format to ensure clarity and professionalism.

Key Components of a Formal Letter:
1. Sender's Address: The sender's address is written at the top right corner of the letter. It includes the name, address, city, postal code, and contact information.
2. Date: The date is written below the sender's address, aligned with the left margin.
3. Recipient's Address: The recipient's address is written below the date, aligned with the left margin. It includes the name, title, organization, address, city, and postal code.
4. Salutation: The salutation is a formal greeting that addresses the recipient, such as "Dear Mr./Ms./Dr. [Last Name]," or "To whom it may concern,". The name and title should be used if known.
5. Introduction: The introduction paragraph introduces the purpose of the letter and provides any necessary background information. It should be clear and concise.
6. Body: The body of the letter contains the main message or content. It is divided into paragraphs,
Attention Class 9 Students!
To make sure you are not studying endlessly, EduRev has designed Class 9 study material, with Structured Courses, Videos, & Test Series. Plus get personalized analysis, doubt solving and improvement plans to achieve a great score in Class 9.
Explore Courses for Class 9 exam

Top Courses for Class 9

Someone pls tell me the format of informal/formal letter
Question Description
Someone pls tell me the format of informal/formal letter for Class 9 2024 is part of Class 9 preparation. The Question and answers have been prepared according to the Class 9 exam syllabus. Information about Someone pls tell me the format of informal/formal letter covers all topics & solutions for Class 9 2024 Exam. Find important definitions, questions, meanings, examples, exercises and tests below for Someone pls tell me the format of informal/formal letter .
Solutions for Someone pls tell me the format of informal/formal letter in English & in Hindi are available as part of our courses for Class 9. Download more important topics, notes, lectures and mock test series for Class 9 Exam by signing up for free.
Here you can find the meaning of Someone pls tell me the format of informal/formal letter defined & explained in the simplest way possible. Besides giving the explanation of Someone pls tell me the format of informal/formal letter , a detailed solution for Someone pls tell me the format of informal/formal letter has been provided alongside types of Someone pls tell me the format of informal/formal letter theory, EduRev gives you an ample number of questions to practice Someone pls tell me the format of informal/formal letter tests, examples and also practice Class 9 tests.
Explore Courses for Class 9 exam

Top Courses for Class 9

Explore Courses
Signup for Free!
Signup to see your scores go up within 7 days! Learn & Practice with 1000+ FREE Notes, Videos & Tests.
10M+ students study on EduRev