Use of Combination Keys Ctrl + S in Microsoft Word

The combination keys Ctrl + S have a specific use in Microsoft Word. Let's explore what it is and how it works.

Saving a Document
The correct answer is option 'A': Saving a document. When you press the combination keys Ctrl + S in Microsoft Word, it performs the action of saving the current document. This action allows you to store the changes made to the document on your computer's storage device, such as the hard drive or a USB drive.

Explanation
When you are working on a document in Microsoft Word, it is important to save your progress regularly to avoid losing any changes in case of a power outage, system crash, or accidental closure of the application. The Ctrl + S combination keys provide a quick and convenient way to save your work without having to navigate through menus or use the mouse.

How to Use Ctrl + S
To save a document using Ctrl + S, follow these steps:

1. Open Microsoft Word and create or open a document.
2. Make any changes or edits to the document that you want to save.
3. Press and hold the Ctrl key on your keyboard.
4. While holding the Ctrl key, press the letter S key.
5. Release both keys (Ctrl and S).
6. The document will be saved, and any changes made will be stored on your computer.

Benefits of Using Ctrl + S
Using the Ctrl + S combination keys to save a document offers several benefits:

1. Efficient: It provides a quick and efficient way to save your work without interrupting your flow of typing or editing.
2. Time-saving: By using a keyboard shortcut, you can save time compared to navigating through the menu options.
3. Prevents data loss: Regularly saving your document ensures that your changes are stored, protecting against unexpected events or accidents that could lead to data loss.
4. AutoSave feature: In some versions of Microsoft Word, the AutoSave feature is enabled by default. This means that your document is automatically saved at regular intervals, reducing the risk of losing your work even if you forget to manually save.

Conclusion
The combination keys Ctrl + S in Microsoft Word are used for saving a document. This shortcut provides a quick and convenient way to store your changes and prevent data loss. Remember to save your work regularly to ensure that your progress is protected.