Letter of Enquiry Format
A letter of enquiry is a formal request for information. It typically follows a structured format to convey professionalism and clarity.
1. Sender's Address
- Begin with your address at the top right corner.
- Include your name, street address, city, state, and zip code.
2. Date
- Write the date below your address, aligned to the left.
- Use the full date format (e.g., 15 October 2023).
3. Recipient's Address
- Include the recipient’s name and title.
- Write their company or organization name and address below the date.
4. Salutation
- Use a formal greeting such as "Dear [Recipient's Name],".
- If you do not know the name, "Dear Sir/Madam," is acceptable.
5. Subject Line
- Optionally, include a subject line to state the purpose of your enquiry.
- For example: "Subject: Inquiry Regarding Product Availability".
6. Body of the Letter
- Introduction: Briefly introduce yourself and the purpose of the letter.
- Details: Clearly outline the specific information you are seeking.
- Request: Politely ask for the information or assistance you require.
7. Closing
- Use a formal closing such as "Yours sincerely," or "Best regards,".
- Sign your name and include your printed name below the signature.
8. Contact Information
- Optionally, include your phone number and email address for follow-up.
9. Enclosures
- If you are including additional documents, note this at the bottom (e.g., "Enclosure: Brochure").
By following this structured format, your letter of enquiry will be clear, professional, and effective in obtaining the information you need.