Annexing Documents to Notice of Statutory Meeting

The notice of the statutory meeting is an important document that must be sent to all the shareholders of a company. It is a formal invitation to attend the meeting and discuss the affairs of the company. However, the notice of the statutory meeting must be accompanied by certain documents that are necessary for the shareholders to make informed decisions. In this context, the question asks about which document should be annexed to the notice of the statutory meeting.

Statutory Report

The statutory report is a document that is prepared by the directors of a company and is required to be sent to all the shareholders before the statutory meeting. It contains a summary of the financial position of the company, its operations, and other relevant information. The purpose of the statutory report is to provide the shareholders with a clear understanding of the company's affairs so that they can make informed decisions at the statutory meeting.

Proxy Form

A proxy form is a document that allows a shareholder to appoint someone else to attend the statutory meeting and vote on their behalf. It is an important document as it enables shareholders who are unable to attend the meeting to still participate in the decision-making process. The proxy form must be annexed to the notice of the statutory meeting so that shareholders can appoint their proxies in advance.

Explanatory Statement

An explanatory statement is a document that provides additional information about a resolution that is to be discussed at the statutory meeting. It is required to be sent to all the shareholders along with the notice of the statutory meeting. The purpose of the explanatory statement is to provide the shareholders with a clear understanding of the proposed resolution so that they can make an informed decision.

Conclusion

In conclusion, the correct answer to the question is option 'D', i.e., both (a) and (b). The notice of the statutory meeting must be accompanied by the statutory report and the proxy form. Additionally, if there are any resolutions to be discussed, an explanatory statement must also be annexed to the notice. All of these documents are crucial for shareholders to make informed decisions at the statutory meeting.