Senders address

the authority
authority address

date

subject

madam or sir

body 1

body2

thanking u
yours sincerely
name

Understanding the Structure of a Formal Letter
A formal letter is a professional way to communicate with individuals or organizations. It follows a specific structure to ensure clarity and respect.
1. Sender's Information
- Place your name and address at the top right corner.
- Include the date below your address.
2. Recipient's Information
- Align the recipient's name, title, and address to the left, below the date.
3. Salutation
- Use a formal greeting such as "Dear [Title] [Last Name],".
- If the recipient's name is unknown, "Dear Sir/Madam," is acceptable.
4. Body of the Letter
- Start with an introduction stating the purpose of your letter.
- Use clear and concise language.
- Divide the body into short paragraphs for readability.
5. Closing Paragraph
- Summarize your main points or express gratitude.
- Indicate any follow-up actions if necessary.
6. Complimentary Close
- Use a formal closing, such as "Sincerely," or "Yours faithfully," followed by a comma.
7. Signature
- Leave space for your signature (for printed letters).
- Type your name below the signature.
8. Enclosures (if applicable)
- Mention any documents you are enclosing at the bottom of the letter.
Example Layout
[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Recipient's Name]
[Recipient's Title]
[Recipient's Address]
[City, State, Zip Code]
Dear [Title] [Last Name],
[Introduction]
[Body Paragraphs]
[Closing Paragraph]
Sincerely,
[Your Signature]
[Your Typed Name]
[Enclosures: if any]
Following this format will help you create a clear and effective formal letter.