Detailed Notes: MS-Word(Part - 5) | Computer - Class 5 PDF Download

Using Shortcut Keys  
Everyone loves shortcuts, for they save time and effort. In MS Word, Shortcut keys, or Hotkeys make it easy to activate different commands by using the keyboard instead of the mouse. You do not need to search for a command in Word's menus or toolbars. Instead, you use a simple keystroke combination. Shortcut keys generally use the Ctrl key and a letter, although some of the more advanced shortcut keys also include the Shift key. To activate a command using a shortcut key, simply hold down the Ctrl key (and Shift key if required) and press the letter for the command. You will find that shortcut keys will greatly increase your efficiency, as you are not taking your hands off the keyboard while typing to handle the mouse.  

 Given below are some of the more frequently used Word shortcut keys:

Shortcut Keys                    Description

Ctrl + A                                   Select all contents of the page.

Ctrl + B                                   Bold highlighted selection.

Ctrl + C                                    Copy selected text.

Ctrl + E                                    Aligns the line or selected text to the center of the screen.

Ctrl + F                                    Opens the find box.

Ctrl + I                                     Italic highlighted selection.

Ctrl + L                                    Aligns the line or selected text to the left of the screen.

Ctrl + N                                   Creates a new blank document

Ctrl + O                                    Opens a saved document.

Ctrl + P                                    Print the current page.

Ctrl + R                                    Aligns the line or selected text to the right of the screen.

Ctrl + S                                     Saves the current document

Ctrl + U                                    Underline highlighted selection.

Ctrl + V                                     Paste the selected text.

Ctrl + X                                     Cut selected text.

Ctrl + Y                                      Redo the last action performed.

Ctrl + Z                                      Undo last action.

Ctrl + Del                                   Deletes word to right of cursor.

Ctrl + Backspace                       Deletes word to left of cursor.

Ctrl + End                                   Moves the cursor to the end of the document.

Ctrl + Home                                Moves the cursor to the beginning of the document.
Alt + Shift + T                             Insert the current time.

Alt + Shift + D                             Insert the current date.

F1                                                   Open Help.

Ctrl + F2                                       Display the print preview.

Shift + F3                                    Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.    

What does the keyboard shortcut Ctrl +Z denote in Ms-Word?
(A) Redo                                                            
(B) Undo
(C) Copy                                                              
(D) Paste
(E) None of these  
Answer (B)
Explanation
Correct Option:
(B) Undo: In Ms-Word, the keyboard shortcut Ctrl + U refers to Undo.
Incorrect Options:
(A) Redo: In MS Word, the keyboard shortcut for Undo is Ctrl + Y.
(C) Copy: In MS Word, the keyboard shortcut for Copy is Ctrl + C.
(D) Paste: In MS Word, the keyboard shortcut for Paste is Ctrl + V.
2. What keyboard shortcut would you use to copy a paragraph in Ms-Word?
(A) Ctrl + Y                                                          
(B) Ctrl +X
(C) Ctrl + C                                                          
(D) Ctrl +V
(E) None of these
Answer: (c)
Explanation
Correct Option:
(C) Ctrl + C: In Ms-Word, the keyboard shortcut Ctrl + C is used to copy text.
Incorrect Options:
(A) Ctrl + Y : In MS Word, the keyboard shortcut for Redo is Ctrl + Y.
(B) Ctrl + X: In MS Word, the keyboard shortcut for Cut is Ctrl + X.
(D) Ctrl + V: In MS Word, the keyboard shortcut for Paste is Ctrl + V.  

You Must Know

• Microsoft Word is a word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix Systems.
• Microsoft Word's native file formats are denoted either by a .doc file extension.
• Mail merge is sometimes called Print merge.        

Important Terms

• Animation: is the rapid display of a sequence of images of 2-D or 3-D artwork or model positions in order to create an illusion of movement.
• Clip art: refers to pre-made images used to illustrate any medium.
• Mail Merge: The process of combining a form letter with a list of names and addresses to produce individualized letters.