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Microsoft Office quickly gained on the competition, however — businesses liked the idea of having their primary workstation apps come from a single software company, which hinted at greater integration between critical applications. More to the point, many of these businesses were using PCs powered by Microsoft Windows (running over MS-DOS), giving Microsoft Office even more perceived integration sparkle.It also helped that Office was friendlier to the growing number of mouse-centric PC users of the early 1990s. The clickability factor made it more appealing than other programs, such as WordPerfect, which were often heavily keyboard-driven.
Companies also liked the idea of dealing with a single software vendor, which provided simpler software licensing and support contracts. This convenient arrangement would generate billions of dollars in Office-related revenue for Microsoft over the next two decades, and would effectively bury Lotus 1-2-3, WordPerfect and all other comers.Microsoft Office expanded from the original “Big Three” apps as new versions of the suite were released. A basic e-mail client, Microsoft Mail, was added not long after the debut of Office 1.0. Microsoft Access, a simple but powerful database management system, made its debut in 1993 as part of Office Professional 3.0.
Viewing the Toolbar
This is the traditional windows style drop-down menu. When you point to any menu title and click once with the mouse, the menu will open displaying all the commands available under this menu. Clicking on the desired command would tell Word to execute that command. Some commands have ellipses (…) in front of them. These commands have further sub commands. Commands appearing in dim mode cannot be executed unless the prerequisite functions required by that command have been performed, e.g. you cannot use the Copy or Cut command from the Edit menu unless you have selected a piece of text first. Many commands also have a keyboard shortcuts specified against their names.
Toolbars contain buttons, drop-down menus and other controls that help you to quickly alter the appearance and arrangement of documents by executing a variety of word commands. Toolbars are very helpful and convenient in quickly executing commands without having to go through menus. The standard toolbar contains icons for basic functions like opening files, saving files, printing files, cut, copy, paste etc.
Commands without having to go through menus. The standard toolbar contains icons for basic functions like opening files, saving files, printing files, cut, copy, paste etc.
The Ruler lets you make changes to margins and indents, and helps you create document as per dimensions required.
These helps you travel within your document. You can go anywhere, up and down, right and left in your document mainly by two ways: Using the horizontal and vertical scroll bars with the help of the mouse; Or using the keyboard to press PgUp, PgDn, Home, End and arrow keys.
Also called the Status Area, this is the normally the last line on your screen. This gives the following information about your work:
Also called the Insertion Pointer, this denotes the place where text, graphics or any other item would be placed when you type, overwrite or insert them. This looks like a tall, skinny toothpick and keeps blinking so that you can locate it easily.
When your mouse pointer looks like an I-beam you should be able to move it freely on the screen. This is used for either placing the cursor at the desired place (take the mouse pointer there and click) or choosing any command either from the menu or from toolbars. The mouse pointer changes shape when in the process of doing certain tasks and the cursor disappears.
Opening an Existing Document
Closing a Document
Editing Word document
Cut , Copy and Paste options These options will allow you to Cut or Copy a piece of text from one location and to paste at a new location.
To do these functions,
For copying the text from one location to other location the same procedure is to be followed. The difference between Cut and Copy is that while using the Cut option the text will be removed from its original location and pasted at a new location, where as when using Copy option a copy of the selected text is pasted at new location without disturbing the original text. Searching text:
Click Edit menu and then click Replace option. You will get the dialog box as shown below and type the word with which you want to replace. Moving the cursor to a specific page:
Formatting documents: Bold, Underline and Italicize the selected text
Left aligning, centering , right aligning and justifying text
Changing case of text
Creating column wise documents
Spelling and Grammar Checking of word document
Note: All words that appear red color in First box are spelling mistakes. If you want to accept the suggested word, in the second box click on Change. If not, click Ignore button. You can also add a word to the dictionary by clicking on the Add button.
By default the page number is placed at bottom right corner within the page. You can change the position of the page numbers by selecting other options like “top of the page, center” from the Drop down List boxes. Choose the Format button to review the other page numbering options or choose OK button to set the changes made in the Page Numbering dialog box.
Auto Correct stores a list of common typographical errors and their spellings. When you make an error, Word detects it and inserts the correctly spelled version of the word. You can add words to the Auto Correct list, based on the mistakes you make. Look at the Auto Correct dialog box.
Use Auto Format to reformat an entire document using a selected document template as a basis for the changes. Templates are supplied with Word, or you can create your own templates based on a document in which styles are applied to text, headings, lists and other text and graphic elements within the document. You can use Format/Style Gallery to view and apply available style templates to your document. Autoformat applies a style to every paragraph and heading. It typically replaces indentations created with spaces or tabs with paragraph indents, asterisks and dashes with bullets, and so on.
The Auto Text feature lets you store commonly used passages, such as addresses, contract clauses, etc., and insert them whenever needed with a click of your mouse to create an Auto Text entry.
Select a graphic or text block such as your name and address in your document.
Password Protecting the document
The tools /Thesaurus menu selection gives you possible meanings and synonyms for selected words in your documents. This helps you be more precise in your writing. To use the Thesaurus, position the cursor in front of a word or highlight it. And Right Click and Then you will find a drop down menu and select synonyms option select Thesaurus menu as shown below.
Creating a Mail Merge document
Following are steps involved in creating a Mail Merge document.
MS Word Shortcut Keys
Though Excel is developed by Microsoft, the first version of the program was released for the Macintosh in 1985. It wasn’t until 1987, when Microsoft introduced Windows 3.0, that Excel was made available for Windows. Since then, Microsoft has supported the program on both platforms, releasing updates about every two years.
Some other popular spreadsheet programs include IBM Lotus 1-2-3 (for Windows) and the AppleWorks spreadsheet program (for the Mac). However, Microsoft Excel has led the spreadsheet market for many years and continues to be the most popular spreadsheet program for both businesses and consumers.
Power Point is often used to create business presentations, but can also be used for educational or informal purposes. The presentations are comprised of slides, which may contain text, images, and other media, such as audio clips and movies. Sound effects and animated transitions can also be included to add extra appeal to the presentation. However, overusing sound effects and transitions will probably do more to annoy your audience than draw their attention. (Yes, we have all heard the car screeching noise enough times for one lifetime.)
Most PowerPoint presentations are created from a template, which includes a background color or image, a standard font, and a choice of several slide layouts. Changes to the template can be saved to a “master slide,” which stores the main slide theme used in the presentation. When changes are made to the master slide, such as choosing a new background image, the changes are propagated to all the other slides. This keeps a uniform look among all the slides in the presentation.
When presenting a PowerPoint presentation, the presenter may choose to have the slides change at preset intervals or may decide to control the flow manually. This can be done using the mouse,keyboard, or a remote control. The flow of the presentation can be further customized by having slides load completely or one bullet at a time. For example, if the presenter has several bullet points on a page, he might have individual points appear when he clicks the mouse. This allows more interactivity with the audience and brings greater focus to each point.
Power Point presentations can be created and viewed using Microsoft Power Point. They can also be imported and exported with Apple Keynote, Apple’s presentation program for the Macintosh platform. Since most people prefer not to watch presentations on a laptop, PowerPoint presentations are often displayed using a projector. Therefore, if you are preparing a PowerPoint presentation for a room full of people, just make sure you have the correct video adapter.
While Access is a proprietary database management system (DBMS), it is compatible with other database programs since it supports Open Database Connectivity (ODBC). This allows data to be sent to and from other database programs, such as MS SQL, FoxPro, File maker Pro, and Oracle databases. This compatibility also enables Access to serve as the back end for a database- driven website. In fact, Microsoft Front Page and Expression Web, as well as ASP. NET have built-in support for Access databases. For this reason, web sites hosted on Microsoft Windows servers often use Access databases for generating dynamic content.