More in Word | Computer - Class 5 PDF Download

Introduction:-

A paragraph in Word is any text that ends with a hard return. You can insert a hard return anytime by pressing the Enter key. Paragraph formatting lets you control the appearance. For example, you can change the alignment of text from left to center or the spacing between lines form single to double.

2.1 Manipulating Paragraph:-

2.1.1 Selecting:-

You can select a paragraph on one page and a sentence on a different page. you can select the paragraph by using mouse or by using the keyboard.

Select text by using the mouse:-

(i) To select an entire document, do one of the following:

• On the Home tab, in the Editing group, click Select, and then click Select All.
  
• Move the pointer to the left of any text until it turns into a right-pointing arrow, and then triple-click.

(ii)

(iii) Select text in different places

You can select text or items in a table that are not next to each other. For example, you can select a paragraph on one page and a sentence on a different page.

1. Select some text or an item in a table.

2. Hold down CTRL while you select any additional text or item in a table that you want.

Select text by using the keyboard

Select text in the body of a document

⇒ To select an entire document, press CTRL+A.

2.1.2 Moving:-

• Moving is also known as Cut and Paste. It allows you to remove selected text from the document/paragraph and place it to different location.

To cut and paste a block of text:

• Select the text you want to move.

• Click the Cut button on the Standard toolbar. or in Keyboard Press Ctrl + X

• Place the insertion point where you want the text inserted.

• Click the Paste button.   in Keyboard Press Ctrl + V

2.1.3 Copying

Copying text can be useful if you need to duplicate words you have already typed as it saves time and effort. Follow these step-by-step instructions to copy and paste text

Step 1: Open an existing Word document or start a new document and type your text.
Step 2: To copy text, it will need to be selected or highlighted with the mouse first. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon.

Step 3: Select your text so that it’s highlighted.

Step 4: Copy the text by clicking on the copy icon at the left-hand side of the formatting ribbon.

Step 5: Use the mouse to move the cursor to where you wish to paste the copied text.

Step 6: Click Paste to insert the copied text in its new place in your text.

Step 8: Your text will now be duplicated in the new position in your document.

Step 9: Once text is highlighted, it’s also possible to copy and paste it using a keyboard shortcut instead of the mouse, which some people find easier.

To copy, press and hold Ctrl (the control key) on the keyboard and then press the C on the keyboard.

( Ctrl+C )

To paste, press and hold down Ctrl and then press V. ( Ctrl+V )

2.1.4 Page Layout menu

Page layout is the term used to describe how each page of your document will appear when it is printed. In Word, page layout includes elements such as the Themes, Page Setup, Page Background, Paragraph setting etc.

2.1.5 Margins Setting

Page margins are the blank space around the edges of the page (Top, Bottom, Left, and Right) in general, you can insert text and graphics in the printable area between the margins. However, you can position some items in the margins — for example, headers, footers, and page numbers.

Change or set page margins

1. On the Page Layout tab, in the Page Setup group, click Margins.

2. Click the margin type that you want. For the most common margin width, click Normal.

When you click the margin type that you want, your entire document automatically changes to the margin type that you have selected.

3. You can also specify your own margin settings. Click Margins, click Custom Margins, and then in the Top, Bottom, Left, and Right boxes, enter new values for the margins.

2.1.6 Orientation:-

You can choose either portrait (vertical) or landscape (horizontal) orientation for all or part of your document.

1. On the Page Layout tab, in the Page Setup group, click Orientation.

2. Click Portrait or Landscape.

2.1.7 Paper size (Legal & A4):-

Page size refers to the area of your Paper or sheet, size is the size of the paper used for printing.

Choose a page size

In the Page Setup dialog box, click the icon that represents the page size that you want. For example, click Letter 8.5 x 11".

The default paper size in Microsoft Word is 8.5 x 11 inches –the standard size (called letter)

Some more standard paper size are:-

A-4 8.27 x 11.69".

Legal 8.5 x 14".

2.1.8 Page Borders:-

You can put a border around the page.

On the Page Layout tab, in the Page background group, click Page Borders.

In the Borders and Shading box, design your border:

a. Under Setting, choose the border style you want.

b. Under Style, click the line style you want.

c. Click the arrow under Color and choose a border color.

d. Click the arrow under Width and choose the width you want.

e. If you want a clip-art border instead, click the arrow under Art and choose a border graphic.

2.4 Indentation:-
Indentation determines the distance of the paragraph from either the left or the right margin. Within the margins, you can increase or decrease the indentation of a paragraph or group of paragraphs.

1. Click in front of the line that you want to indent.

2. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Indents and Spacing tab.

2.5 Wrap Text / Positioning Image:-

Microsoft Office Word enables you to wrap text easily around pictures, shapes, and tables with any position or style that you want.

Wrap text around a picture or drawing object

1. If the picture or object is on a drawing canvas, select the canvas. If the picture or object is not on a drawing canvas, select the picture or object.

2. On the Format tab, in the Arrange group, click Position.
If the Arrange group is collapsed and Position isn't visible, click the Arrange button, and then click Position.

Click the wrapping position that you want to apply.

⇒ Drag the picture or object if you want to change its position on the page. The text wrapping adjusts to the object in its new location.

3. To change how the text flows around the object, or make other changes to the wrap settings, in the Arrange group, click Text Wrapping and then click the option that looks best.