Notice Writing | English Grammar Class 7 PDF Download

Format

A Notice should be written in the following format:

• the name of the organization issuing the Notice
• the title ‘Notice
• a heading to introduce the subject of the Notice
• the date
• the body of the Notice.
• the writer’s signature, name (in block letters) and designation

Points to Remember:

• A well-written Notice must inform the readers about the 5 Ws:
  • What is going to happen, (that is, the event)
  • Where it will take place
  • When it will take place (that is, the date and time)
  • Who can apply or is eligible for it
  • Whom to contact or apply to (that is, the issuing authority)
• Only the most important points should be written.
• One is free to add any relevant information not included in the question.
• The sentences should be short and grammatically accurate. They should be in the passive voice as far as possible.
• The Notice should be presented within a box.
• The word limit for a Notice is 40-50 words (only the words in the body of the Notice are counted).
• Information is given in a Notice must be clear and should not cause any misunderstanding or confusion.
• A Notice must be catchy and appealing – it should attract the reader’s attention at once.
• Increase the visual appeal of your Notice by using bold letters, catchy slogans, striking words and phrases, etc.
• Standard abbreviations are allowed.

Solved Examples

Q.1. On the occasion of APJ Abdul Kalam’s Birthday, the school has decided to organize a Science Fair. Vikram, the secretary of the Science Society, wants to call a meeting of the office-bearers of the society to discuss the arrangements for the fair. Write a Notice in not more than 50 words.

Q.2. Ram Yadav is the Head Boy of Vidhya Bhavan, New Delhi. He and some other students of the school are touched by the plight of the poor 5 and the destitute in the state-run homes, and wish to make a difference in their lives by lessening their sufferings. They decide to raise funds for this purpose. Write a notice, not exceeding 50 words, making an appeal for generous donations.

Q.3. You are the student of DAV Public School, Patna. Your school is holding a cultural fiesta for collecting funds for the flood victims of Uttarakhand. Draft a Noticefor your school Noticeboard giving details of the programme. Sign yourself as Karan Mittal, cultural secretary.

Q.4. You are the student editor of Gandhi Memorial School, Delhi. Write out a Noticein not more than 50 words inviting names of those who would like to give articles, stories, cartoons etc. for the school magazine ‘Chakor’.

Q.5. You are Vijaya, the head girl of Sommerville Public School, Greater Noida. Your school has decided to hold a fete in the school playground. The Principal has asked you to write a Notice about this fete inviting the students and the teachers to participate in it.