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How to Count Cells with COUNTA | How to become an Expert of MS Excel - Class 6 PDF Download
Introduction
In this lesson, we will explore how to use Google Sheets to keep track of responses from a Google Form. Specifically, we will focus on counting the number of responses received.
Our example
We have a Google Form with various questions, and we want to tally the responses in a Google Sheets document.
In the Google Sheets, we’ll use the COUNTA function to count how many people have replied to the form. This function helps us keep track of the responses accurately.
Question for How to Count Cells with COUNTA
Try yourself:How do we count the number of responses from a Google Form in Google Sheets?
View Solution
Counting responses
- To find out how many people have replied, we will use the COUNTA function. This function counts the number of non-empty cells in a given range.
- In cell F2 of our Google Sheets, we will type the following formula: =COUNTA(C2:C100)
- Here’s a breakdown of the formula:
- =COUNTA indicates that we are using the COUNTA function.
- (C2:C100) is the range of cells that COUNTA will check for non-empty responses. We have chosen C2 to C100 to allow for extra rows in case more people respond.
- After entering the formula, we will see the number of responses counted in cell F2. Initially, it shows 55 responses.
- The great thing about using this function is that it updates automatically as new responses come in. For example, if we enter 'Yes' or 'No' in the empty cells of column C, cell F2 will change to reflect the new count.
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Counting invitees
- To count all non-empty cells in a specified range, we can use the COUNTA function. In cell F3, enter the formula =COUNTA(A2:A100) and press Enter.
- This formula counts all non-empty cells in the range A2 to A100, providing a total count of 85. If you add names beyond row 100, you'll need to adjust your ranges to include these new entries. It's important to regularly check and update your ranges to ensure accuracy in your calculations.
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Bonus question!
We now have the number of responses in cell F2 and the total number of invitees in cell F3. It would be great to calculate the percentage of people who have responded. See if you can write a formula in cell F4 that calculates the percentage.
Please remember to use cell references so that the formula automatically updates when the spreadsheet is modified.
Question for How to Count Cells with COUNTA
Try yourself:
How do you find the number of responses in Google Sheets?View Solution
The document How to Count Cells with COUNTA | How to become an Expert of MS Excel - Class 6 is a part of the Class 6 Course How to become an Expert of MS Excel.
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FAQs on How to Count Cells with COUNTA - How to become an Expert of MS Excel - Class 6
| 1. What is the COUNTA function in Excel and how is it used? |  |
| 2. How does COUNTA differ from the COUNT function in Excel? | |
Ans. The main difference between COUNTA and COUNT in Excel is that COUNTA counts all non-empty cells regardless of the type of data they contain, while COUNT only counts cells that contain numeric data. This means COUNTA is more versatile for counting text and mixed data types, whereas COUNT is limited to numbers.
| 3. Can COUNTA be used to count cells in multiple ranges? | |
Ans. Yes, COUNTA can be used to count cells from multiple ranges. You can specify multiple ranges in the function by separating them with commas. For example, `=COUNTA(A1:A10, B1:B10)` will count all non-empty cells in both ranges A1:A10 and B1:B10.
| 4. What happens if COUNTA is used on a range that contains only empty cells? | |
Ans. If COUNTA is applied to a range that contains only empty cells, it will return a count of 0. This is because COUNTA only counts cells that are not empty, so an entirely empty range yields no non-empty cells to count.
| 5. Are there any limitations to using the COUNTA function in Excel? | |
Ans. While COUNTA is quite useful, it has limitations. For example, it will count cells containing formulas that return an empty string ("") as non-empty. Additionally, COUNTA does not differentiate between types of data, so it might not be suitable for cases where you need to count only specific types of entries (like only numbers or only text).
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