Chapter Notes: File Management: Organisation of Folders

Table of Contents
1. Working with Files and Folders
2. File Explorer
3. Creating a New Folder
4. Creating a New File
5. Saving a File
6. Opening a File or Folder
7. Renaming a File or Folder
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Working with Files and Folders

• A file is a collection of data stored together
• Each file has a unique name to identify it
• No two files can have the same name
• A folder is like a container that holds multiple files or sub-folders
• Folders help keep files organized by grouping them together

File Explorer

• File Explorer is a file manager application on a computer
• It shows detailed information about files and folders
• Users can create, edit, view, copy, move, delete, and search files and folders using File Explorer

Creating a New Folder

• Right-click on the desktop to open a menu
• Select "New" and then click on "Folder"
• A new folder icon appears with a highlighted default name
  
• Type a new name for the folder
  
• Press the Enter key to create the folder
  
• To create a folder in a drive or another folder:
  • Right-click the Start button and select File Explorer
  • Double-click "This PC" in the left pane
  • Choose a drive (e.g., D: drive) in the right pane
    
  • Click the "New folder" button on the toolbar to create a new folder
    

Creating a New File

• Files can be created in software like Word 2016, Paint, or WordPad
• To create a file in Word 2016:
  • Click the Start button and open Word 2016
    
  • Select "Blank document" from the right pane
    
  • A blank document opens for typing text
    

Saving a File

• After finishing work, save the file to access it later
• Steps to save a file:
  • Click the File tab and choose "Save" or click the Save button on the Quick Access toolbar
  • The Save As screen appears with three panes: OneDrive - Personal, This PC, and Add a Place
  • Select "This PC" and click the "Browse" button
    
  • In the Save As dialog box, choose the location to save the file
  • Enter a name in the "File name" box
  • Click the "Save" button
  • The file is saved with a .docx extension
    
  • The new file name appears on the Title Bar
    

Opening a File or Folder

To open a file or folder on the desktop:

1. Hover the cursor over the desired file or folder.
   
2. Double-click to open it.
   

To open a file or folder from another location:

1. Right-click the Start button and select File Explorer.
   
2. Click This PC in the left pane.
3. Choose the drive where the file or folder is located.
   
4. Double-click the file or folder in the right pane to open it.
   

Renaming a File or Folder

• Right-click the file or folder to be renamed
• Select the "Rename" option
  
• Type the new name in the highlighted area
• Press the Enter key to rename the file or folder
  

Tech Terms

• File: A collection of data and information stored together
• Folder: A container holding multiple files or sub-folders
• File Explorer: A file manager application for managing files and folders

Quick Recall

• Files must have unique names, as no two files can share the same name
• Folders organize files by grouping them together
• File Explorer helps manage and organize files and folders
• Users can create, edit, view, copy, move, delete, and search files and folders with File Explorer
• Files can be created in software like Word 2016, Paint, and WordPad
• Saved files in Word 2016 have a .docx extension