All questions of Letter Writing for Grade 7 Exam

The correct answer is option 'B' - 5.

A letter is a written form of communication that is used to convey messages or information between individuals or organizations. It typically consists of several parts, each serving a specific purpose. Let's break down the different parts of a letter:

1. Heading:
- The heading is the top part of the letter and includes the sender's address and the date. It is usually positioned on the right-hand side of the paper.

2. Inside Address:
- The inside address includes the recipient's name, job title, organization, and address. It is placed below the heading on the left-hand side of the paper.

3. Salutation:
- The salutation is the greeting at the beginning of the letter, addressing the recipient. Common salutations include "Dear" followed by the recipient's name or title, such as "Dear Mr. Smith" or "Dear Hiring Manager."

4. Body:
- The body of the letter contains the main content or message. It is where the sender expresses their thoughts, requests, or provides information. The body is typically divided into paragraphs, each focusing on a specific point.

5. Closing:
- The closing marks the end of the letter and is followed by the sender's name. Common closings include "Sincerely," "Yours truly," or "Best regards." The sender's name is usually positioned below the closing and may be accompanied by their job title or organization.

In summary, a letter consists of five parts: the heading, inside address, salutation, body, and closing. These parts help structure the letter and ensure effective communication. By following this format, the sender can convey their message clearly and professionally.

Understanding Formal Closings
When writing letters or emails, the closing you choose reflects the relationship you have with the recipient. Different closings convey varying degrees of formality.
Analysis of Options
- Yours,
- This is a somewhat formal closing but can be perceived as slightly casual in certain contexts. It is often used in personal correspondence.
- With Love,
- This closing is very informal and is typically reserved for close friends or family members. It expresses affection, making it inappropriate for formal situations.
- Sincerely,
- This is the most formal option among the choices given. It is widely accepted in professional correspondence and conveys respect. It is commonly used in business letters and formal communication.
- Your Friend,
- While friendly, this closing lacks the professionalism required in formal writing. It indicates a personal relationship but is not suitable for business contexts.
Conclusion
In summary, the correct answer is option 'C' - "Sincerely," because it maintains a professional tone and is appropriate for formal correspondence. It shows respect and is universally recognized in business and formal letters, making it the most suitable choice among the options provided.

Understanding the Structure of a Formal Letter
When writing a formal letter, the format is essential to convey professionalism and clarity. The correct order of elements is crucial, and while option 'C' suggests that the sender's address should come first, it is important to clarify the typical structure of a formal letter.
The Standard Format of a Formal Letter
1. Sender's Address
- The sender's address is usually placed at the top right corner of the letter.
- It includes the sender's name, street address, city, and postal code.
- This information helps the receiver know who the letter is from, especially in formal communications.
2. Date
- The date follows the sender's address, aligned to the left or right, depending on the style used.
- Including the date is crucial for record-keeping and context, indicating when the letter was written.
3. Receiver's Address
- The receiver’s address is typically placed below the date, aligned to the left.
- This includes the recipient's name, title (if applicable), organization, street address, city, and postal code.
4. Subject
- The subject line is often included after the receiver's address.
- It provides a quick summary of the letter's purpose, making it easier for the recipient to understand its importance.
Conclusion
While option 'C' identifies the sender's address as the starting point, the full structure of a formal letter serves to ensure clarity and professionalism. Each part has its designated place, and understanding this organization is key in effective communication.

Understanding Formal Closings
When concluding a letter or email, the choice of closing is crucial, especially in formal correspondence. Different closings convey varying levels of familiarity and professionalism.
Analyzing the Options
- Yours,
This is a somewhat neutral closing. While it is polite, it lacks the formality that many professional communications require.
- With Love,
This closing is clearly informal and affectionate. It is typically reserved for personal correspondence, such as letters to family or close friends, and is not appropriate in formal contexts.
- Sincerely,
This is the most formal closing among the options provided. "Sincerely" is widely accepted in both business and formal letters. It conveys respect and professionalism, making it suitable for a variety of formal situations.
- Your Friend,
Similar to "With Love," this closing indicates familiarity and friendship. While it is warm, it does not maintain the professional tone needed in formal correspondence.
Conclusion
In summary, the choice of "Sincerely," as the most formal closing, reflects a respectful and professional tone. It is crucial to match the closing of your correspondence to the context and relationship with the recipient to ensure appropriateness and clarity in communication.

Introduction of a Formal Letter

The introduction of a formal letter is a crucial part that sets the tone for the entire communication. It serves the purpose of establishing the sender's identity and providing a concise overview of the reason for writing the letter. In this context, the correct answer is option 'B' - to state the reason for writing the letter. Let's delve into the details of why this is the correct answer.

Reason for Writing the Letter

When writing a formal letter, it is essential to clearly state the reason for the communication right from the beginning. This helps the reader understand the purpose of the letter and allows them to prepare the appropriate response or take necessary actions. By stating the reason upfront, you provide a clear context for the letter, ensuring that the reader's attention is immediately focused on the main subject matter.

Importance of Address and Name

While including your name and address in the introduction of a formal letter is generally a good practice, it is not mandatory. The sender's name and address are typically mentioned in the letterhead or at the end of the letter in the closing section. However, if you choose to include your name and address in the introduction, it can help in establishing your identity and providing the recipient with relevant contact information.

Requesting to Keep in Touch

Asking the reader to keep in touch is not a necessary component of the introduction in a formal letter. While it may be appropriate to express your willingness to maintain contact or provide additional assistance, this is usually done towards the end of the letter in the closing section. The main objective of the introduction is to provide a brief and concise overview of the reason for writing the letter.

Conclusion

In conclusion, when writing a formal letter, it is crucial to state the reason for writing the letter in the introduction. This helps the reader understand the purpose of the communication and ensures that their attention is immediately focused on the main subject matter. While including your name and address in the introduction can be beneficial, it is not mandatory. Requesting the reader to keep in touch is generally reserved for the closing section of the letter.

Take Care:
To finish an informal letter, the correct option is 'A' - Take Care. This phrase is commonly used to express well wishes and concern for the recipient's well-being. It is a thoughtful way to conclude a letter, showing that the sender cares about the recipient's welfare.

Explanation:
When writing an informal letter, it is important to end it in a friendly and warm manner. The phrase "Take Care" is a common and appropriate way to do so. Here's why it is the correct answer:

1. Expressing concern:
By using the phrase "Take Care," the sender is conveying their concern for the recipient's well-being. It signifies that the sender wants the recipient to stay safe, healthy, and happy. It shows a level of care and thoughtfulness towards the recipient.

2. Warm and friendly tone:
"Take Care" is a friendly and warm way to end a letter. It adds a personal touch to the communication and creates a positive impression. It helps maintain a friendly tone throughout the letter and leaves the recipient with a sense of goodwill.

3. Politeness and courtesy:
Adding "Take Care" at the end of a letter is a polite and courteous gesture. It shows that the sender acknowledges the recipient's presence and values their relationship. It is a simple way to express gratitude and show respect towards the recipient.

4. Commonly used closing:
"Take Care" is a widely accepted and commonly used closing phrase in informal letters. It is familiar and understood by most people, making it a safe and appropriate choice. It is a traditional way to conclude a letter and is considered socially acceptable.

Conclusion:
In conclusion, the correct option to finish an informal letter is 'A' - Take Care. This phrase demonstrates concern, maintains a friendly tone, reflects politeness, and is a commonly used closing. It is a thoughtful way to end the letter and leaves a positive impression on the recipient.

Date

In a formal letter, after the sender's address, it is customary to include the date. The date is an important element as it establishes the time at which the letter was written and helps the recipient to keep track of correspondence. Including the date also adds a sense of professionalism and organization to the letter.

Importance of Including the Date

Including the date in a formal letter serves several purposes:

1. Reference: The date allows both the sender and recipient to easily reference the letter in the future. It helps in identifying and tracking the correspondence, especially if there are multiple letters exchanged between the parties.

2. Response Timeframe: The date helps the recipient to determine the urgency of the matter addressed in the letter. It provides a timeline for the recipient to respond within a reasonable time frame.

3. Legal and Business Purposes: In legal and business contexts, including the date in a letter is crucial. It helps establish the timeline of events and can be used as evidence if necessary.

Placement of the Date

The date should be placed on the right-hand side of the letter, a few lines below the sender's address. It is usually written in full, including the day, month, and year. The format can vary depending on the country or organization's conventions, but commonly used formats include:

- Day, Month, Year (e.g., 1st January 2022)
- Month, Day, Year (e.g., January 1, 2022)
- Day, Month, Year (e.g., 01/01/2022)

Example

Sender's Address:
Your Name
Your Address
City, State, Postal Code
Country

Date: January 1, 2022

Recipient's Address:
Recipient's Name
Recipient's Address
City, State, Postal Code
Country

Conclusion

Including the date in a formal letter is essential for reference, establishing a timeline, and providing a timeframe for response. It adds professionalism and clarity to the letter, making it easier for both the sender and recipient to manage and respond to the correspondence.

Salutation means greeting someone
according to this question the greeting card in a letter such dear Mrs Smith is called the salutation
also it's suits with the sentence so it is the correct answer
(edurev if I am wrong please let me know)